Office Manager - Personal Assistant
Resume:
Dina El Tamboly
Email : ***********@*****.***
Mobile :+2-012********
Date of Birth: 20/ 3/1978
Place of Birth : Kuwait
Nationality: Egyptian
Marital Status: Single
Education
BA in English language & literature, Faculty of Arts, English Dept, Cairo University (1999)
Languages
1.English (fluent)
2.Italian (fluent)
3.French (fluent)
Computer Skills Microsoft office
Total Years of Experience (17 years)
Employer : Real Estate Advisors Inc.( July2017- present)
Job Title: (Office Manager)
Tasks
1.Handling Correspondence (replying to mails- writing letters – Memos … etc.)
2.Maintaining Filing System
3.Preparing Monthly Reports for Sales and Rentals
4.Checking documents for thoroughness and completeness and prepare additional
5.documentation when necessary.
6.Preparing all Units Descriptions, pictures and uploading them on websites and Social Media
7.Checking and Updating Sales and Rent Inventory periodically
8.Editing and translating Contracts, Creating all documents and forms for sales and rent procedures,
9.Issuing Invoices, Monthly Balance Sheets
10.Customer service Support, Receiving Clients calls requests and filtering them and forwarding them to Sales Team and follow-up all procedures
11.Inventory management of stationery and supplies
12.Ensuring all office locations abide by Hygiene and safety rules
13.Responsible for maintenance and decorations
14.Supervising the performance of subordinates, Keep track and register the daily work and attendance of staff .
15.Translating documents (from English – French – Italian to Arabic and vice versa)
16.Conducting researches on internet for needed information
17.Recruitment (Preparing Ads - searching and selecting required candidates and preparing interviews )
18.Organizing Meetings and agenda,
19.Arranging travel procedures (Visa – hotel and flight reservations)
Employer:The house of Fragrance (Jan 2017 – July2017)
Job Title : (Office Manager )
a.Handling all correspondence (writing letters – Memos - replying to mails ….etc)
b.Maintaining Filing system
c.Preparing Monthly statistics branches orders
d.Brief staff on materials to be packed or of items to be delivered.
e.Check documents for thoroughness and completeness and prepare additional documentation when necessary.
f.Take periodic inventories and participate in weekly inventory program
g.Inventory management of stationery and supplies
h.Ensuring all office locations abide by Hygiene and safety rules
i.responsible for maintenance and decorations
j.Supervising the performance of subordinates, Keep track and register the daily work of staff .
Employer Youssef & Partners Attorneys (2016 – Nov 2016)
Job Title : (Office Manager)
Tasks
1.Handling all correspondence (writing letters – Memos - replying to mails ….etc)
2.Maintaining Filing system
3.Preparing Monthly Reports(Time management – Staff Attendance & hours- Expenses . etc)
4.Follow up administrative processes and issuing of checks, OTP, PR… etc
5. Supervising the performance of subordinates, Keep track and register the daily work of staff .
6.Organizing Meetings and agenda,
7.Arranging travel procedures (Visa – hotel and flight reservations)
8.Inventory management of stationery and supplies
9.Ensuring all office locations abide by Hygiene and safety rules
10.responsible for maintenance and decorations
11.arranging catering for different occasions
12.Translating documents (from English – French – Italian to Arabic and vice versa)
13.Conducting researches on internet for needed information
14.Recruitment (searching and selecting required candidates and preparing interviews )
15.Registering lawyers hours on a monthly basis using Prolaw and all staff attendance
Employer: REM Confectionery (2004- 2016)
Job Title : ( R&D&QA Executive Assistant)
Tasks
1.Handling all correspondence (writing letters – replying to mails ….etc)
2.Maintaining Filing system
3.Preparing Monthly Reports (Suppliers Evaluation – Returned Products – Raw Materials Analysis –Taste Panel – Export - Expenses . .. etc)
4.Follow up administrative processes and issuing of checks, OTP, PR… etc
5. Supervising the performance of subordinates, Keep track and register the daily work of staff .
6.Organizing Meetings and agenda,
7.Arranging travel procedures (Visa – hotel and flight reservations)
8.Shipment procedures of samples
9.Translating documents (from English – French – Italian to Arabic and vice versa)
10.Conducting researches on internet for needed information
11.Inventory management of stationery
12.Recruitment (searching and selecting required candidates and preparing interviews )
13.other tasks as assigned
Employer : South Mediterranean Imp & Exp (2000 – 2004)
Job Title : (Executive Assistant)
Tasks
1.Handling all correspondence (writing letters – replying to mails ….etc)
2.Maintaining Filing system
3.Translating documents (from English – French – Italian to Arabic and vice versa)
4.Interpretation during meetings from Italian & English to Arabic and vice versa
5.Conducting researches on internet for needed information
6.Organizing Meetings and agenda,
7.Arranging travel procedures (Visa – hotel and flight reservations)
8.Shipment procedures
9.other tasks as assigned
Courses
French language courses at the French Culture Center (1996- 1997)
Italian language courses at the Italian Culture Center (1996-2000)
Personal Qualities & Skills
Flexibility, Discretion, Punctuality, Critical Thinking (to identify strengths & weaknesses of a solution or approach objectively to improve performance), Establishing and maintaining interpersonal and cooperative working relationships, Time management and organizing and prioritizing tasks, Active Learning.
Contact this candidate