Office Manager

PATRICIA DIANN MARTIN

**********@*******.*** / H: 281-***-**** / C: 281-***-****

SUMMARY

Achieving over 30 years of diverse business experience as an Executive Office Manager / Supervisor that includes Treasury, Office and Human Resource Management, Payroll and Benefits, Health and Wellness, Marketing, Contract Administration, Auditing, and Accounting in the oil and gas and civil engineering industries.

SKILLS

Software Skills: 2016 Microsoft Office 365 (Outlook, Excel, Word, Publisher, Powerpoint), and Corel Office applications, Access, Visio, Quick Books, Quicken, Corel Draw, Paintshop Pro.

Publication Skills: Editing, Copyediting, Design Layout and Formatting, Original Technical Writing, Desktop Publishing, and Logo Design, and Internet search.

Other software: Time and Expense Reporting Software includes, Insperity, Paychex, ADP, Fidelity, Timeslips Advantagetek, Peoplesoft, and ETS reporting systems. Familiar with Oracle and Workday systems.

REFERENCES

Rick G. Lester, CEO - Opal 713-***-****

Maria Elsbury-Moore, OpaL co-worker 713-***-****

Virginia Gonzalez, Opal co-worker 832-***-****

Rick Castagno – Opal co-worker 281-***-****

Kristina Cleary, VP - Orbis 303-***-****

Carrie Viada – Orbis co-worker 713-***-****

EXPERIENCE

7/2008 – 4/2018 Office Manager

OROC Partners, LLC dba Opal Resources II, LLC, Houston, TX

Day-to-day operations managing and supervising for a small Petroleum Oil & Gas drilling company. Responsibilities included the following:

Office

Manage and execute day to day Business Office functions:

Supply Inventory/Orders/Furniture Orders/Inventory and Office Moves

Executive Assistant to CEO/CFO

Calendar Management/ Travel Arrangements / Errands as necessary

Monthly Expense Reports

Arrange Meetings, Conference Calls, Refreshments

Weekly Staff Meetings’ Minutes / Reports

Prepare Presentations when necessary

Maintain Equipment: Pitney Bowes, Telephone, Ricoh Copier, Printers, etc.

Annual contract review/renewals

Events Coordination for Annual Holiday Party and activities

Financial - Treasury

Review / Approve financial banking/treasury maintaining (370+mm banking)

Banking Deposits / Transfers / Petty Cash / Manual Checks

Prepare/Approve Wires, Prepare/Approve ACH/ETF’s

Positive Pays, Stop Payments, Check Inquiries

Process Loans – Liber monthly payments ($95 mm Loans)

Maintain Master Card Account and Corporate American Express Business Card Account

Accounting

Oversee and Supervise daily operations for Accounts Receivable, Accounts Payable, and Front Office Administrator/Receptionist

Review/Approve/Code (G&A) Office Invoices

Coordinate with PWC Auditors requests for annual audits

Payroll /Benefits / Human Resources

Semi-monthly Payroll/Benefits through Insperity website (12 employees/contractors)

Maintaining Personnel Databases - Employee Salary/Bonus Rates

Monthly PTO Reports / Summaries/ PTO Accruals / Annual Reports

Annual non-discriminating testing / compliance

Coordinate, review and approve Health Care and Wellness

Renewals, Open Enrollment/Changes, Annual compliance

Process new hires through Insperity

New Hire Offers / setup: background checks, drug screening, I-9, etc.

New Hire Orientation / On-boarding through Insperity

Employee Databases/Changes / Updates / Terminations /Exit Interviews

Coordinate/Process Worker’s Compensation/Annual Audits - Contractors

Coordinate and execute 401k Benefits through Fidelity

Maintain 401k Employer Match Spreadsheets / Reports

Annual non-discriminating testing/compliance and form 5500

Contract Administration

Coordinate and execute Vendor Master Service Agreements

6/2003 - 7/2008 Human Resources / Office Manager

Orbis Engineering, Inc., Houston, TX

HR/Office Manager for independent Petroleum Engineering Consulting company; Managing and Supervising day-to-day operations and staff. Responsibilities included

Office

Executive Assistance to President/Vice President/Treasurer

Oversee and execute day to day Business Office functions

Coordinate and execute Client Contracts / Offers

Supervise Office Staff

Human Resources

(BP-Alaska) Subcontractor Contracts and Employee Offer Agreements

Personnel Databases, schedules and logs

HR New Hire Orientation/On-boarding

Coordinate with Paychex Payroll regarding new hires & changes / terminations, exit interviews

Research and coordinate healthcare benefits

Accounting Functions

Oversee and Supervise Accounts Receivable, Accounts Payable, Payroll, Bank Deposits, and Front Office Administrative Assistant.

Public Relations

Preparation/Coordination/Distribution of RFQ, Proposals, and monthly status reports

IT Support

Mentor, assist and provide software training, and installation when applicable

3/2003 - 6/2003 Kelly Services, Houston, TX

Contract assignment with El Paso Energy through Kelly Personnel Services. Senior Administrative support for the Offshore Land department.

1/2001 - 10/2002 Pate Engineers, Inc., Houston, TX

Senior Administrative Assistant - Marketing Services successfully acquiring via bid proposals $10+ million in revenue for the VP of the Transportation Services Department of an Engineering/Construction Firm.

9/1998 - 1/2001 CH2M Hill, Inc., Houston, TX

Senior Administrative Assistant Specialist for the Senior VP's providing Marketing and Administrative services for the Transportation Business Group for a large Engineering Consulting Firm.

EDUCATION / TRAINING

6/2001 North Harris County Community College US-Texas-Houston

4/1983 North Harris County Community College US-Texas-Houston

5/1979 Magnolia Senior High US-Texas-Magnolia

High School Graduate

ADDITIONAL

Notary Public

Logo Creation Design

Certified Fire Warden

Stanford’s Who’s Who

Published Author: Poetry & children’s books

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