Administrative Assistant Sales

Emilie M. Brun

*** ******* ******, *******, ************* 02155

******@*******.*** Notary

Summary

I am an accomplished, highly-focused, detail-oriented, conscientious, organized, collaborative and resourceful go-getter, Administrative Professional with extensive experience providing assistance to Top-Level executives, including Directors, Managing Principals, Senior Principals, and Vice President seeking a new opportunity to assist a company to achieve their goals and mission.

computer skills

Microsoft Office Suite (Word, Outlook, Excel, and PowerPoint)

Adobe Acrobat Professional InDesign

Sharepoint Office 365

Concur Travel System

Professional Experience

INTEGRO INSURANCE BROKERS, Boston, MA 2017 – Present

Senior Administrative Assistant / Office Assistant

Manage day-to-day operations; Interface with vendors and building management for security clearance and maintenance requests, office supply orders and inventory.

Maintain Client Service Contract and New Business Database.

Create expense reports, invoices, check requests for sponsorships and donation.

Prepare, proof and coordinate the assembly of client and prospect materials, including bound books and presentations.

Provide general administrative support to four Managing Principals and two Vice Presidents, including arranging conference calls, tracking vacation time, arranging travel.

Coordinate client meetings, roundtables, conferences including catering, venue reservations and contractual negotiations, shipping of event materials.

Receptionist duties, routing calls to appropriate personnel.

Creation of Certificates of Insurance.

HALEY & ALDRICH, INC., Charlestown, MA 2015 – 2017

Executive Assistant

Attended Staffing Meetings, Executive Board Meetings, and Market Segment Leader meetings – Set-up of video conferencing, taking minutes, following up on action items, and electronic distribution of documentation and materials.

Provided executive support for strategic initiatives, financial data analysis, and research for Market Segment Leaders, Vice President and General Manager of the Real Estate Business Unit, including deliverables of confidential information.

Prepared departmental time sheets, expense reports, processed check requests, organizational membership renewals, and conference and event registrations.

Planned and prepared internal and external meetings and conferences, including travel arrangements, and preparation of materials.

Managed calendars facilitating one-on-one meetings, staff management meetings, client site visits, and contact database of internal and external clients, leads, and opportunities for Business Unit.

Coordinated recruiting initiatives with Human Potential department; provided new hire onboarding, scheduled training within department or business unit.

Provided receptionist coverage and overall assistance to the Administrative Group.

TUFTS ASSOCIATED HEALTH PLAN, Watertown, MA CONTRACT 2013 – 2015

Senior Sales Administrative Coordinator, Department Office Assistant

Planned and facilitated a broad range of general administrative functions for four Directors, Account Managers, Account Representatives, and Sales Executives of the Commercial Sales, Client Services and Marketing Department, including domestic travel arrangements, extensive calendar management, and processing of confidential business correspondence. Coordinated on-site and off-site meeting logistics, including venue reservation, audio-visual equipment, and catering needs. Managed schedule for incoming sales line, routed sales calls to appropriate individual or department ensuring excellent, prompt customer satisfaction.

Performed and assisted with Human Resource functions. Determined space and prepared new/transferred employee departmental orientation documentation. Provided training schedule and materials.

Implemented new forms and processes, providing efficiency and accuracy for department training.

Maintained office supplies, promotional items, and marketing materials.

Facilitated and ensured PC network updates and functionality, providing systems software, network access, and appropriate hardware for existing sales force and new hires.

Formed relationships with Building Services, Information Systems, and Accounts Payable personnel.

Compiled sales reports gathering information from several sources.

NITSCH ENGINEERING, INC., Boston, MA CONTRACT 2012 – 2013

Administrative Assistant

Provided executive support for Vice President, Office Manager and Marketing Director – Calendaring, travel arrangements, Conference Registration and Logistics. Receptionist back-up support; processed incoming/outgoing mail, and package preparation for UPS and FedEx.

Supported the administrative team, ensuring completeness, proper grammatical and punctuation content of all outgoing documents, including meeting minutes, proposals, letters, reports, and PowerPoint presentations.

Provided meeting logistics support, compilation of materials, conference room set-up, and catering needs.

Coordinated service calls with external vendors for service and maintenance of office equipment, building maintenance issues, as well as on- and off-site document housing.

Maintained contract database, Certificate of Insurance database, and professional engineering licensing spreadsheet.

Ordered and maintained inventory of all office and cafeteria supplies.

ADECCO EMPLOYMENT SERVICES, Boston, MA 2010 – 2011

SIMPSON GUMPERTZ & HEGER INC., Waltham, MA 1999 – 2009

Administrative Assistant

Provided executive administrative support for ten Senior Principals of the Engineering Mechanics, and Infrastructure division, including travel arrangements, expense reporting, timesheet management, extensive calendar management.

Coordinated with support staff to rectify operational activities for the division. Served as a liaison with other departments and operating units in the resolution of day-to-day administrative and operational issues.

Developed and maintained detailed administrative processes.

Improved accuracy and efficiency, while achieving organizational objectives.

Supported the Administrative Assistant/Word Processor team during uneven workload periods to ensure timely processing of all divisional documentation needs.

Conducted and chaired training sessions for new-hire personnel and company-wide staff on quality document control, policies and procedures. Provided personal assistance with software issues on a daily basis.

Education and Professional Development

Secretarial Certificate, Katharine Gibbs, Boston, MA

Business Courses towards Associate Degree, Bunker Hill Community College, Charlestown, MA

Time Management/Organizational Skills, Tufts Health Plan

Business Writing, Tufts Health Plan

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