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Executive Assistant Administrative

Location:
Chicago, Illinois, United States
Salary:
$75,000+
Posted:
May 31, 2018

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Resume:

Bridgett L. White

PO Box *****, Merrillville, IN 46411

Cell: 219-***-****

Email: ac5ovk@r.postjobfree.com

ADMINISTRATIVE SUPPORT

Dedicated and responsible administrative professional with experience in managing the flow of activities and providing supporting information and processes necessary for senior leaders to maximize their productivity and effective execution of duties. Takes on additional responsibilities and meets new challenges as a driven, results focused team player. Capable of successfully interacting with all levels of leadership. Strengths include communication skills, excellent organizational and problem-solving abilities and can handle sensitive and confidential information responsibly. Performs responsibilities with integrity and professionalism.

Professional Experience

PepsiCo Chicago, Chicago, IL Sept 2009 – Feb 2018

Executive Assistant

Provide support to the Vice President of Contract Manufacturing and the Sr. Director of Global Lean Six Sigma.

Provided support to the Senior Vice President of Supply Chain Logistics.

Managed calendar and coordinated travel arrangements improving manager efficiency and ensuring quality of time management.

Handled & processed confidential documents, contracts and files ensuring accuracy and timely, reliable administration of contract terms.

Reviewed and processed monthly expense statements, reconciled PCard statements and processed department invoices for accurate and timely payment via SAP.

Coordinated internal meetings & external meetings with outside vendors in various states.

Handled phone calls, answered questions and routed callers to the appropriate individual.

Created & Revised documents using Microsoft Office.

Ordered computers, laptops, printers for the team as well as office supplies.

Johnson Publishing Company, Chicago IL Apr 2009 – Aug 2009

Executive Assistant

Provided support to the President and COO of the company & also provided support to the CFO.

Duties and accomplishments similar to those in Executive support at PepsiCo.

PepsiCo/Quaker Oats, Chicago, IL Apr 2004 – Aug 2008

Executive Assistant

Provided support to the Senior Vice President, Research & Development.

Sr. Administrative Assistant

Supported the Vice President of Nutrition & Staff.

Managed the SVP’s Calendar

Extensive travel arrangements (Both Domestic & International e.g., Europe, London, Shanghai, Africa, Dubai, Bangkok, Argentina, Hong Kong, Thailand).

Planned & coordinated internal meetings & large offsite meetings in various states.

Reconciled monthly expense statements using Concur & paid invoices using SAP.

Created & revised documents using Microsoft Office Suites.

Distribution of monthly reports for each direct reports budget/cost center.

Ordered both office supplies as well as office equipment according to company standards and employee preference.

Screened & handled telephone calls (backup to CEOs & CFOs telephone calls).

Handled office mail for SVP along with various other administrative duties as needed.

NeuroSource Inc. Chicago, IL Sept 2000 – Sept 2003

Human Resources Coordinator/Executive Assistant

Provided administrative support to the SVP of Human Resources.

Handled new hire process (scheduling interviews/prepared offer letters).

Handled all background & drug screening for new employees.

Provided the medical/dental/vision/FMLA info and answered employee questions regarding the company benefits.

Planned & coordinated new hire orientation.

Conducted exit interviews.

Posted open positions internally online and managed the postings.

Handled the CTA/Transit program for employees.

Maintained all employee confidential personnel files.

Extensive interaction with all employees, answering all HR related questions.

Processed invoices & expense statements in a timely manner.

BP (Amoco Corporation), Chicago, IL Oct 1988 – Aug 2000

Executive Assistant

Supported the SVP of Compensation & Benefits in the Human Resources department.

Sr. Administrative Assistant

Provided support to the Directors of Qualified Benefit Plans & Welfare Benefit Plans of the Human Resources department & their staff.

100% Calendar Management.

Travel arrangements (Domestic/International).

Scheduled and planned meetings.

Processed monthly expense statements & invoices.

Payroll handling in PeopleSoft.

Dictation using Gregg Shorthand & transcribed letters and memos.

Handled mail, answered telephone, photocopying, faxing, etc.

Mass employee mailings (using mail merge).

Typing and responding to employees disputing claims.

Education

In-house administrative training within Amoco Corporation

Sawyer College of Business for Administration (Certificate)

Indiana Vocational Technical College (IVY Tech) - Office Management & Administrative Procedures

Skills

Microsoft Office Suite Systems, Applications & Products (SAP)

Concur Keyboarding: 75 wpm



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