Accounting Management

NAME: MOSES MUSA FAWUNDU

NATIONALITY: SIERRA LEONEAN

DATE OF BIRTH: 23RD JULY 1977

TELEPHONE: +232-**-******/232-**-******

EMAIL: ****************@*****.***

Accomplished result driven Accounting Professional with over fourteen years of Financial and Administrative Management experience in high profile managing and conducting national and international accounting and program operations for Sierra Leone, the United States Government and corporate media and manufacturing operations by using broad knowledge of accounting concepts, practices and procedures. An experienced Procurement Specialist with extensive knowledge of industry rules, regulations, and procedures which support essential operations. A self directed Operations Professional with exceptional abilities in problem-solving skills and superior project management. Earned B.Sc. (Hon) in Accounting and Finance, Level 2 of ACCA. Demonstrated success providing financial management oversight of large multimillion dollar programs, including tracking, auditing and resolving issues in budgeting, payments, disbursements and spending plans.

Noted for ability to streamline accounting operations by implementing expert spreadsheet tracking and monitoring systems, developing and implementing new systems to evaluate and resolve discrepancies. Resolve complex problems calmly, effectively and swiftly by using strong analytical skills. Trustworthy, ethical and discreet, confident and committed to superior customer service.

Management of accounting systems •Auditing • Reconciliation Budgeting • Financial Analysis

Accounts Receivables • Accounts Payable Reporting Statements • Project Management

Cash Management • Billing and collections Personnel Management policies and procedures

Logistics and Procurement • Contract Management • Facilities Management Records and information management

Association of Chartered and Certified Accountants (ACCA) Candidate

PROFESSIONAL EXPERIENCE

FINANCE AND ADMINISTRATION MANAGER February 2018– CURRENT

ISRAAID INTERNATIONAL – SIERRA LEONE

Key responsibilities

Reporting

Coordination and development of the monthly and yearly closing of accounts and balance sheet, ensuring that statements, expenditures and receipts align as to reflect the financial reality of the mission.

Ensure compliance to IsraAID guidelines, standards, policies, and procedures for the mission.

Financial management of donor contracts.

Develop donor follow up analysis, verification of financial reports and preparing all other financial materials required by donors.

Inform and report to the Country Director and Project Managers the mission’s accounting statement through bi-weekly reports, to verify what is the evolution of project finances.

Accounting

Responsible for quality and timely accounting for the whole mission: both paper accounting (invoices and receipts, required support documents and proper audit trail), electronic data-entry (encoding in the accounting software), including consolidation and archiving of the accounting journals for the whole mission.

Ensure the properprocedures governing money management are properly followed,

Coordinate and oversee the payment of tax liabilities in order to comply with legal obligations.

Coordinate salary payments

Coordinate and supervise the conduct of local audits relating to accounting, tax, labor, stock and asset management

Plan and supervise, in close coordination with the HR department, the associated processes (recruitment, training/induction, performance evaluation and professionaldevelopment) of the staff under his/her responsibility.

Serve as the lead technical reference for accounting-related issues including compliance, standards, legal compliance.

In close coordination with the Country Director process and authorize invoices ensuring proper recording of expenditures is undertaken.

Proper planning and tracking of common services budget and of Agencies contributions to the common services account.

Proper management of the contributions management business process and accounting for contributions to ensure that the money due to IsraAID is properly identified, consistently and uniformly classified, recorded on a timely basis and received with sufficient supporting documentation;

Organization and oversight of cash management processes, including liquidity management, recommendation of impress level, risk assessment, bank relationship management; timely accounting and reconciliation of all transactions, security for cash assets on site;

Monitoring of financial unusual activities, transactions, and investigation of anomalies or unusual transactions. Provision of information to supervisors and other IsraAID staff at HQ of the results of the investigation when satisfactory answers are not obtained;

CONSULTANT – GRANTS REPORTING October2017 – December 2017

PLAN INTERNATIONAL – SIERRA LEONE

Key responsibilities

Preparation of Donor Financial Reports for the following Projects:

Girls Access to Education -GATE

Waterloo Foundation Project

German National Office – GNO Project

BMZ Project

Girls Advocacy Alliance (GAA) Project

Livestock/Kolisoko Project

Urban Youth Governance (UYG) Project

PLAN International - Sponsorship

Ensure that Grant transactions reports as per smart list matches expenditures reported in the Donor report and any discrepancies corrected on a timely basis.

Review and prepare spreadsheets on Grant related POs and advise on Grant related POs that needs modification.

Monitor funding requirements for Donor-Specific Bank accounts and ensure availability of adequate funds to meet forecast expenditure requirements.

Performs Cost-Recovery exercise to recover expenses charged erroneously

Prepare a reconciliation of donor-specific bank accounts and advise on necessary interbank transfer that are required between Plan Main bank account and the Project accounts.

Ensure proper filing (electronic and hard copy) of grants financial reports.

Support in the finalization of Project audits.

Support in the performance of Budget Management exercise.

FINANCE CONSULTANT MAY 2016 – October2017

PLAN INTERNATIONAL – SIERRA LEONE

Key responsibilities

Team Lead - Accounting and Reporting

Daily reconciliation of all bank accounts (Bank Reconciliation Statements)

Cleaning up staff and partner advances accounts in SAP.

Maintaining and clearing vendor accounts in SAP

Tax management

Reviewing staff liquation before they are reversed in the system and maintaining and up to date and accurate staff advance records.

Lead the process of monthly cost recovery of overhead costs from grants Support the CFM in preparing monthly management financial reports.

Support Country Finance Manager on Financial reporting

Grant Management

Carry out other finance related tasks as requested by the Country Finance Manager.

Acting Positions

Country Accountant

Country Finance Manager

FINANCIAL ADMINISTRATION (GENERAL) SPECIALIST APR 2010 – APRIL 2015

EMBASSY OF THE UNITED STATES OF AMERICA (PEACE CORPS PROGRAM)

Processes complex and specialized functions of allotment, accounting, voucher examining, budgeting and financial procedures, conducting in-service training; and overseeing staff and projects.

Acting Position

Director of Management and Operations (DMO) – United States Peace Corps Sierra Leone.

Key responsibilities

Contracting Officer for the United States of America with the authority level of $50,000.00 for new leases entered into outside of the United States, $25,000.00 for procurements, both supplies and Services entered into outside of the United States and $3,000.00 for all procurement entered into in the United States. Unlimited authority for renewal of existing leases and existing personal service contracts entered into outside of the United States.

Alternate Class B Cashier for the United States of America

Financial Management:

Managing and implementing the financial management system and system of internal financial control

Accurate and complete recording of all financial transactions in the Financial Management software

Provision of timely financial management information and reports to management team and at headquarters in Washington DC

Ensuring in compliance with all documented control procedures and relevant accounting standards

Provide advice on local decision making and the effective and efficient management of resources including mission budgeting

Ensuring systems are in place to safeguard assets using the BAR TRACKS inventory management software package

Providing technical financial support to programmes, including periodic operational risk assessments of partners.

Maintains all financial records. Stays current with all changes in the procedures for operating financial management software.

Maintains all accounting records; establish and maintains fiscal coding log for all obligations; assigns proper coding to all obligations and liquidations; reviews for accuracy all fiscal coding from Cashier and Voucher Examiner; maintains financial database for non-cashier liquidations;

Oversees administrative staff in preparation of weekly shipment of financial reports and vouchers to IFO.

Verifies that sufficient funds are available to avoid anti-deficiency.

Reviews all receipts and other fiscal documents to ensure that they are complete, correct and appropriate prior to processing for payment.

Prepares liquidation vouchers for all check payments according to imprest fund regulations and submits to PC/W.

Monitors all financial actions, including obligations and liquidations, enters these actions into accounting database, and transmits accounting data to headquarters database. Compares detailed report of obligation and liquidation action with headquarters’ report. Determines and implements appropriate action needed to reconcile differences.

Coordinates with the Voucher Examiner or General Services Manager to obtain new vendor information, compiles information into computerized format and forwards to agency financial center (IFO) prior to expected payment due date.

Provides financial support to counterparts.

Billing Officer for the Peace Corps Sierra Leone

Budget and Budgetary Controls:

Analyzes financial data and provides budget status on current and past fiscal years; generates budget reports and notes trends and patterns of spending; makes recommendations on changes needed; participates in on-going team review of expenditures.

Prepares budget monitoring reports in donor format

Prepares grants financial report for submission

Reviews monthly budget vs actual grant report and note spending trends. Adjust program activities.

Advises Departmental Heads of the status of the budget for their departments.

Participates in all budget exercises including development of operating plan, preliminary budget review, mid-year review and budget close out. Advises on inflation and local economic fluctuations and their potential impact on budget.

Lead the preparation of grants audits.

Draft correspondence to offices in Washington such as IFO regarding budget and funding issues and procedures.

Procurement:

Supervise the procurement unit

Identify potential vendors for goods and services and maintain updated rosters

Authorized official for procurement activities and contracts

Preparation and review of routine contracts; determine relevant information to be included and estimate cost of contract; apply fiscal coding; Prepares contract amendments.

Preparation of purchase orders (PO) to vendors for goods and services

Undertakes the buyer function in conformity with laid down procurement rules and regulations

Identify and make initial determinations and recommendations concerning disputes or claims arising out of procurement activities.

Participates in local tender opening panels and committee on contracts.

Coordinates the preparation and consolidation of procurement plans

Maintain accurate statistics with regards to procurement actions and contracts and prepare reports

Coordinates the contract with Lease Agents and Local Insurance Company or housing. Coordinates with travel agency and Post service for the best price option.

Serves as liaison to vendors doing business with Peace Corps; analyzes systems and procedures of payments; advises on improvement of systems to increase efficiency.

Explains Peace Corps and US Government payment procedures to vendors;

Coordinate with forwarding agents relating to customs clearance, parking and shipment of goods and maintain logistics records of such procurement-related activities

Travel

Processes international travel claims for all staff and official visitors; checks for accuracy; troubleshoots delays in payment with Washington; maintains staff’s international travel files; follows up on all cases until payments have been made.

Prepares and estimates all international travel authorizations based on guidance from authorizing offices in accordance with US Government Standard Travel Regulations.

Maintains copies of all documents in travel files and ensures that travel vouchers are processed within two weeks following completion of travel.

Ticket reservation for international travel; finding the best price option.

Verifies authenticity and acceptability of all travel receipts. Prepares international travel itineraries determining the most direct routes and choosing the less expensive, but adequate, routing that fits the regulations.

Tracks in-country authorized travel for Peace Corps Volunteers.

Performs final audit of Peace Corps Volunteer financial status before releasing return assignment airline ticket/USD equivalent.

Administrative Management:

Office Manager - Oversees staff and projects

Undertakes all administrative functions and serves as liaison between Peace Corps and the U.S Embassy in Freetown and Washington DC, USA.

BUDGET ASSISTANT DEC 2008 – DEC 2009

THE UNITED NATIONS BACKED SPECIAL COURT FOR SIERRA LEONE

Preparation of budget for the Special Court for Sierra Leone

Prepares supporting documents (narratives and supporting tables) with respect to the finalization of cost estimates and budget proposals, in terms of staff and non staff requirements.

Coordinates with various Sections on related issues during preparation of reports.

Undertakes research and analysis of factors affecting variance, approved budget and final expenditure.

Monitoring of regular budget and Trust Funds

Review of extra-budgetary requests and prepare forecast expenditure report.

Draft correspondence in response to general queries.

Assists and advises budget holders concerning budget preparation process and requirements

Prepare documentation and correspondence pertaining to budget and administrative activities and maintain the budget office records

Retrieve information on all budget related costs and Procurement Database required for the preparation of the performance report as well as the budget estimates;

Update status of expenditure reports

Review the monthly expenditure reports to ensure that charges are properly allocated and allotments are not exceeded; and advise Finance Section, when necessary, to correct inaccurate entries, and to liquidate unnecessary obligations

Provides reports on costs and expenditures and potential funding problems;

Liaises monthly with personnel section in order to prepare ongoing staff cost estimates.

Liaises with the Finance Section with obligations and liquidation of MODs, TAs, Requisitions and Purchase orders.

Secretary to the Tender Committee and the Committee on Contracts for the Special Court for Sierra Leone.

FINANCE ASSISTANT JUL 2007 –NOV 2008

THE UNITED NATIONS BACKED SPECIAL COURT FOR SIERRA LEONE

Daily system recording of all obligation issued by various account holders, i.e. Purchases Orders, Special Service Agreement Contracts for both International and National Staff, Travel Authorization (PT8), Requisition and Miscellaneous Obligation Documents (MODs).

Regularly review of all outstanding Receivable and Payable Accounts, Issues Debit Advices (IOVs) and reminders on a monthly basis.

Review bank statements, prepares monthly bank reconciliation Statements for all SCSL bank accounts and make adjusting journal entries.

Analyze and investigate erroneous charges and take appropriate corrective accounting actions.

Prepare disbursement vouchers to replenish cashier Imprest accounts – USD and Local Currency.

Processes F10 claims for both national and international staff members.

Assist in the closing of Monthly Accounts.

Prepare disbursement vouchers to transfer Funds from UN Investment Pool Fund to various SCSL Bank Accounts.

Allotment and allocation of funds to various SCSL Cost Centers

Revaluation and Devaluation of Currencies to reflect currency gain/loss

Settlement of various Debit advices from other UN Missions.

ACCOUNTANT FEB 2005 – JUN 2007

CARE INTERNATIONAL IN SIERRA LEONE

Preparation and monitoring of cash requirements – Mini/semi budget, to finance activities as and when cash is required to meet project needs.

Supports in the preparation of budget proposals to Donors showing the total estimated cost of newly approved project(s).

Supports in the preparation of accurate and timely donor reports.

Review of Financial reports from Sub Grantees and sub Office Finance Officers.

Preparation of Country Office (Sierra Leone) Bank recompilation reports for both Local and Overseas bank Accounts,

Reconciliation of Sub Offices (Provincial Offices’) records to the main Office (Head Office’s) records

Preparation of Monthly Bank Reconciliation Statements

Performs Audit on all Payment Requests, liquidations, and Projects Impress Funds

Administration/Preparation of the National and International Staff Payroll and all Payroll Related Reports

Calculation and submission of monthly Tax and National Social Security Deductions (NASSIT)

ACCOUNTING OFFICER FEB 2001 - JAN 2005

SIERRA LEONE MARITIME ADMINISTRATION (SLMA)

Manages the daily financial aspects of the Organization through checks and balances of income and expenditure and the effective implementation of budget proposals on the Organization’s activities using appropriate budget lines.

Supports in the preparation of the Organization’s annual budgets.

Effective management of budget by avoiding unplanned/unbudgeted expenditures in the utilization of the available budgeted funds.

Preparation of all monthly and quarterly reports on Income and Expenditure and reports on Capital expenditure (Rent, Motor vehicle, etc for the Accountant General’s Department.

Preparation of Annual report on fixed Assets for Accountant General’s Department.

Internal checks and controls over financial operations (Internal Audits)

Records transactions of regular funds and grants activities affecting cash receipts, disbursements and other financial transactions. Processes payment with appropriate supporting documents.

Maintains cheque register and reconcile to bank statements. Constant monitor of bank balances to ensure availability of adequate funds to ensure continuity of activities

Petty Cash Management and the impress system.

Preparation and maintenance of the Cash book

Calculation of income, rent and suppliers tax in accordance with the Government of Sierra Leone Tax System.

Coordinate and monitor weekly fund requirements and Cash positions.

Ensures that all revenues collected are banked intact daily and properly recorded and accounted for in the ledgers.

Prepares for annual Financial Audits and take actions on all Audit recommendations in a timely manner.

Custodian for all monies, chequebooks, receipt books and other accountable documents.

EDUCATION • TRAINING • TECHNICAL EXPERTISE

ACCA – Association of Chartered and Certified Accountants, UK. ACCA Stage 2 OF 3

Bachelor of Science (Hon) Accounting and Finance, (IUBS) UK – September 2008

TDA – Technician Diploma in Accounting, Institute of Public Administration and Management, (IPAM) University of Sierra Leone; Sept. 2001

TECHNOLOGICAL AWARENESS

MS Word, MS Excel, MS Access, Power Point, the Internet

Accounting Packages – QuickBooks, SCALA, SUNSYSTEMS, FOR post and SAP

Good knowledge in the use of all Office equipments – Printers, fax, scanners, photocopiers, laminating machine, binder etc.

Training

Overseas Acquisition and Contract Management Training (OACM) Dakar, Senegal, May 2010

Overseas Contracting Officers Training, Bamako, Mali, October 2010

Cross-Training in Financial, Administration & Contract Management – Conakry, Guinea – January 2014

Several Financial Management, Administration and Procurement trainings within Sierra Leone

Awards: Extra Mile Award – Awarded by the United States Ambassador – Freetown; December 2012

Meritorious Service Award – Awarded by the Country Director of Peace Corps Sierra Leone – February 2014 Meritorious Service Award – Awarded by the Charge’ d’ Affairs, US Embassy, Freetown, Sierra Leone

List of Professional REFEREES

1.Dr. Memunatu Baby Pratt, Head of Department, Peace and Conflicts Studies, FBC, USL Tel:+232-**-******/+232-**-******

Email: - *****.********@*****.***

2.Mr. Nelson Salia Konneh, Director of Banking,Apex Bank SL Ltd Tel: +232-**-******

Email: ************@*****.***

3.Mrs. Laura Blessing Thorpe, Head, Marketing and Communication, SKYFOX SL Ltd; Tel +232-**-******

Contact this candidate