Administrative Assistant Office

EXECUTIVE SUMMARY

Active Secret Clearance

A highly organized and detail oriented professional with over 19 years of experience providing thorough and skillful support for senior executives

An independent and self-motivated professional with excellent research and writing skills; able to grow positive relationships with clients and colleagues at all organizational levels.

Computer Skills include MS word, Excel, PowerPoint

PROFESSIONAL EXPERIENCE

Administrative Assistant

Object Ctalk Arlington, VA 2018-Present

Managed directors’ schedules and calendars including conference room requests. Assist in managing telephone incoming telephone calls and directing to appropriate individuals. Maintained and updated personnel rosters and organizational charts each month. Assist in organizing meeting including arrangement for special guest. Prepare documents and proofread for accuracy. This includes e-mails, letters, forms, staff summary sheets and ensure that documents are in accordance with Airforce guidance. Provide assistance to staff with guidance on (ESSS) electronic staff summary sheets. Distribute information material, meeting notices and correspondence. Monitor workflow and track suspense for (TMT)Task Management Tool. Distribute mail to division or to appropriate staff. Ensure proper security is maintained throughout office, including signing in visitors and badging. Monitor supply inventory levels and prepare an order list for purchasing. Act as a single point of contact to collect and coordinate requirements for office supplies and the organization. Maintain office supplies. Receive visitors in accordance with security procedures. Escort visitors to appropriate agencies to ensure security procedures are followed.

Program Analyst

ADEPT FORCE GROUP, Alexandria, VA 2016 - 2017

Coordinate hardware and software requests for staff members. Manage and report program contract deliverable information to leadership. Facilitate the review of contract deliverable using SharePoint workflow. Facilitate the input process for weekly leadership report among staff members. Researched and identified cost effective awards and supplies. Procured and maintained documentation for all government purchased goods. Liaise with internal staff at all levels. File maintenance and retrieved documents and reference materials. Facilitate the onboarding process and out-processing for staff members. Maintained, track status, and report mandatory training information to leadership. Also provide administrative support in making travel arrangements, coordinating visit requests, making conference room reservations and related logistics for the office. Reviewed and maintained calendars for senior executives, scheduling meetings and redirecting requests to the appropriate personnel. Booked parking for Pentagon meetings for office executives. Arrange and coordinate office events.

Program Analyst

BAESYSTEMS, Alexandria, VA 11/2015 – 08/2016

Function as the program support for vetting new employees through the established onboarding process and out-processing departing employees through the approved exiting processing. Documented the office document management process and published to the team members. Coordinated with team member and created SharePoint document review and approval workflow. Contributed to the office interface document management process. Review and provide input on interface agreements and made contribution to periodic interface management meeting. Served as liaison for the DTS modernization visitors. Participated in the DTS modernization meeting, draft minutes, and publish for team member’s review before finalizing. Communicate with enterprise team member on change in the onboarding and out processing process. Track and maintain list of required training for office personnel and ensure all employees meet security training requirement. Documented process for managing contract deliverables and published to team members. Review and provide input to applicable contract deliverables. Track and maintain contract deliverables in coordination with the program manager. Prepared monthly reports and provided metrics to Program Manager as needed.

Lead Executive Assistant

BAESYSTEMS, On-Site at NAVSEA HQ 06/2003 – 11/2015

Duties include maintaining senior executives’ calendars, scheduling meetings, and redirecting requests to the appropriate personnel. Create expense report, budget, and filling systems. Distribute office company-wide announcements. Conduct research to prepare, and proofing briefing materials, agendas, and decks for all executive level meetings. Manage complex and frequently changing travel arrangements and coordinate pre-planning of trips. Reserve and manage logistics for events such as securing appropriate location, purchasing items, food, arranging transportation, and coordinating presentations. Furthermore, research and identify cost effective awards and supplies for the program office. Procure awards and maintain documentation of government furnished equipment. Escort and interact with incoming visitors. Assist PEO POC with inventory management.

Record Management Analyst

SHERIKON, Inc./Anteon 07/1998 – 06/2003

Responsible for inventorying of government documents, determining the document type and its disposition. Entered information/metadata from the documents into the records management system. As an Administrative Assistant, purchased office supplies for corporate and customers. Ordered plaques for clients based on management direction. Provided on-site administrative assistance to the client as needed. Processed check requests for needed training. As the receptionist, answered multi-line phone system. Faxed and copied for Division Managers. Assisted in orienting new hires with office management process. Served as backup to team leads. Assisted in organizing ceremonies for the Navy. Procured awards and retained documentation of Government purchased items and inventory control.

EDUCATION

Northern VA Community College Degree Pending

Other Training: Writing Composition, Literature, Proposal Preparation Training, Skills Craft training, Indispensable assistant seminar, Dealing with difficult people, Time Management skills, Assertiveness Training, Staying in sync with your boss, Juggling multiple projects with ease and Everyday Negotiation skills, DTS 101 Training, NAVSEA Records Maintenance & Disposition training, DAU Acquisition 101, DTS Basic classes, AO/RO Vital skill for Authorizing Officials, DTS-Non-DT Entry Agent training.

TECHNICAL SKILLS

Applications: MS Office Suite (including Excel, Access, PowerPoint, Word and project), Corel WordPerfect, SharePoint,

Operating Systems: Windows NT, Windows 2000/XP/Vista

AWARDS AND PUBLICATIONS

Behind the Scenes award, Outstanding Customer Service two years in a row, Outstanding Support to

Homeland Security. Recognition letter from the SES at PEO.

CORE COMPETENCIES

Adaptability/flexibility, team player, computer/technical skills, proactive, organization, customer/client services, foresees problems and prevents them by taking action, business understanding.

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