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Executive Assistant Administrative

Rochester, New York, United States
May 28, 2018

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** *. ****** **. *********, NY **606

Cell: 585-***-****

Home: 585-***-**** Email:

Summary of Qualifications

Dedicated and focused Executive Administrative Assistant who excels at prioritizing, completing multiple tasks simultaneously, and following through to achieve company and project goals. Over 18-years of Executive and Administrative experience makes for a flexible and hardworking candidate with a strong drive to succeed.

Skills and Education

•Highly organized and detail oriented

•Strong verbal and written communication skills

•Able to work independently with minimal supervision

•Dependable and hard working

•Strong team player and collaborator

•Demonstrates Administrative team management and leadership skills

•Ability to remain calm under stressful situation

•Proactively anticipates needs of Management

•Able to multitask and prioritize work

•Excellent typing, spelling, grammar and proofreading skills

•Motivated, outgoing, friendly and compassionate

•Proficient in MS Word, PowerPoint, Excel, Visio, Access, Sharepoint, Adobe Photoshop, Lotus Notes and Outlook 2013

•Erie Community College - Williamsville, NY

• Associates Degree in Liberal Arts & Science/Business - 1994

•S.U.N.Y. Brockport - School of Nursing - Brockport, NY

• Bachelor's Degree - BSN Nursing RN - 1997

•Work Experience:

•Excellus Blue Cross Blue Shield– Rochester, NY (15+ years)

•Executive Administrative Assistant in IT Department June 2016 - March 2018

•IT Consumer Technology, Vendor Management, Talent Administration and Business Operations

•Maintains Executives calendars and schedules daily

•Screens and answers phone calls for Executives and Management staff

•Prepares correspondence and documentations for Vice President, Directors and Management staff

•Prepares PowerPoint presentations and Excel spreadsheets for meetings

•Board Book preparation

•Assisted with College Internship Program, Recruiting and Hiring from local and regional colleges

•Acts as liaison between outside vendors and internal staff and greets visitors

•Coordinates Signatures for Vendor Contracts

•Administrative team management

•Coordinates air travel, hotel and rental car arrangements for all Management staff

•Processes expense reports for Executives

•Coordinates team offsite meetings, celebrations, team events, rewards and recognitions

•Orders catering for meetings, offsites and events

•Supply ordering, mail distribution, faxing, scanning, filing, printing, packaging

•Other Excellus BCBS Positions Held from 2002-2016:

•Executive Assistant - Enterprise Project Management Organization (EPMO) - 6/2013 - 6/2016

•Executive Assistant to Vice President - Corporate Transformation - 9/2011 - 6/2013

•Executive Assistant to Senior Vice President - Corporate Transformation - 5/2008 - 6/2013

•Executive Assistant - VP Operations Support Services - 12/2005 - 5/2008

•Executive Assistant to Presisdent & COO - Kevin Hill - 10/2002 - 5/2003

•Paychex, Inc. - Rochester, NY

•Sr. Administrative Assistant / Project Management Assistant February 2000 - October 2002

•Senior Administrative Assistant to IT Vice President - Coordinated calendar and meetings

•Assisted Project Manager with project meetings, minutes and project plans

•Heavy computer work (MS Word, Project, Excel, Visio, Access, Award Maker)

•Scheduled project meetings and conference calls

•Coordinated team recognition celebrations, rewards and certificates

•Ordered supplies and distributed mail

•Screened and answered phone calls

•Park Ridge Hospital - Rochester, NY

•Patient Care Tech / Medical Assistant / Receptionist September 1997 - February 2000

•In charge of patient care on Orthopedic floor at Park Ridge Hospital - took patient vitals, bathing, feeding, walking, charting

•Assisted Physician with patient prep for Radiation/Oncology treatments in Radiation/Oncology Department

•Medical transcription, phones, filing, billing, scheduling patient appointments

Other Previous Work Related Experience:

•Administrative Assistant at Medeva Pharmaceuticals

•Customer Service Representative at Sam's Club

•Worked as a Flight Attendant at Pan Am World Airlines for 3 years - International Travel

•Worked as a Secretary for Life & Auto Insurance Company at Met Life and Travelers Insurance Company

Community Activities:

•Current PTO Board and SIT Committee Member at Neil Armstrong Elementary School

September 2014 - Present -- School Yearbook Creator & Events/Picnic Coordinator

•Current Board Member for Gates Chili Little League Baseball - All Events Coordinator

•Volunteer for United Way, Breast Cancer, Diabetes and Heart Associations Fundraising Events

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