Executive Assistant Administrative
Resume:
Joan McFadden
Las Vegas, Nevada 89148
702-***-**** cell
702-***-**** home
********@***.***
EXPERIENCE
MCFADDEN CONSULTING, Las Vegas, Nevada
Executive Assistant to Senior Consultant
Coordinated projects and was responsible for billing clients.
Answered phones and scheduled appointments, extensive typing of reports and filing.
Proofread and edit all presentations and projects before sending final product to clients.
Arranged travel and hotel accommodations when necessary.
2007-2017
JOVANNA DESIGNS, Las Vegas, Nevada
Founder, President and Chief Executive Officer
Designed a unique line of scented sterling silver lockets for pets and the people who love them which was sold in several online boutiques and through retailers throughout the United States.
Responsible for all designs from conception to production.
Negotiated with manufacturers for all costs and was in charge of quality control.
Created marketing campaign and was successful in being featured in several magazine articles.
Donated 5% of profits from the sale of these lockets to Companion Pet Rescue and Transport, an amazing non-profit animal rescue and rehoming organization.
Closed company in April 2017.
1997-2006
AMARANTH ADVISORS, Greenwich, Connecticut
Executive Assistant and Trading Associate to Head of Utility Portfolio Trading
Logged in all trades and verified all counterparties.
Prepared correspondence to utility company management and the firm's investors.
Executed trades via floor brokers and Bloomberg terminals.
Extensive telephone coverage on multi-line trading turrets and communicated in a concise and timely manner all brokerage firm stock offerings.
Handled all travel arrangements and prepared travel and expense reports.
1995-1997
SMITH BARNEY, New York, New York
Executive Assistant to Managing Director of Debt Capital Markets Trading Desk
Assisted Managing Director with preparation, accuracy and proofreading of pitch books being presented to investment banking clients.
Heavy telephone management and message taking for 15 person active trading desk.
Extensive travel arrangements both domestically and internationally.
Responsible for compiling and producing expense reports for Managing Director.
Daily telephone interaction with Presidents and CEOs of Fortune 500 companies.
Faxing and mail distribution for trading desk.
Coordinated all aspects of annual golf outing/dinners/conferences with management for investment bankers and clients.
Worked under extreme pressure with ever changing deadlines effectively.
Set up meetings and managed daily appointment calendar for Managing Director.
Supervised secretarial requirements for trading desk and assisted with hiring and training new support staff; as well as interviewing college recruits for internship programs.
1993-1995
AIG INVESTMENT ADVISORS, New York, New York
Executive Assistant to the President and Chief Operating Officer
Kept day-to-day operations of President running efficiently, including acting as office manager for staff and was responsible for ordering supplies for department and scheduling equipment maintenance.
Heavy telephone coverage from sell-side investment brokers with new debt offerings coming to market.
Kept P&L log of daily debt transactions and monthly settlements.
Prepared monthly report for parent company (AIG) Board of Director’s meeting.
Kept payroll and attendance records, as well as managed vacation schedules for staff.
Responsible for coordinating meetings/calendar/scheduling appointments.
1991-1993
SALOMON BROTHERS, New York, New York
Executive Assistant to Managing Director of High Yield Research Trading
Assisted Managing Director with preparation, fact checking and proofreading of institutional research reports on individual companies for investment banking clients.
Heavy phone coverage on trading desk.
Responsible for appointment calendar, travel arrangements and expense reports.
Faxed, copied, distributed reports and mail to analysts on trading desk.
Set up meetings, dinners and luncheons with management and coordinated golf outings with clients.
1987-1991
NOMURA SECURITIES, New York, New York
Assistant Vice President of Equity Research Department – Oil Analyst
Worked with senior oil analyst on investment banking research coverage of domestic and international oil companies.
Prepared reports on the oil sector for both American and Japanese clients.
Responsible for graphics, Excel spreadsheets and written reports on weekly oil and gas price trends for investment banking clients.
Attended oil company presentations and produced notes/reports from meetings.
Coordinated the annual NAPIA (National Association of Petroleum Investment Analysts) convention in Tucson, Arizona for analysts and company executives presenting.
Member of NAPIA.
1985-1987
DONALDSON, LUFKIN AND JENRETTE, New York, New York
Administrative Assistant/Research Assistant to Vice President/Senior Oil Analyst
Responsible for company research reports to institutional sales force and Investment Banking clients.
Duties included typing, filing, creating graphics, charts and financial spreadsheets used in reports.
Heavy telephone coverage and domestic/international travel arrangements.
Prepared and filed expense reports.
Coordinated with Vice President all aspects of the Investment bank’s Annual Planning Conference for company, speakers and clients.
PROFICIENT
Microsoft Office, Word, Excel, and Bloomberg Financial Systems.
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