Executive Assistant Microsoft Office

Ronnica Matousek

425-***-**** ***********@*****.*** https://www.linkedin.com/in/ronnica-matousek-6938b42

SUMMARY

Senior administrative professional with high intelligence, focus, energy and drive with a history of supporting C-level leaders in fast-paced corporate environments. Recognized and valued as a discreet and knowledgeable manager and partner, with the ability to juggle and prioritize needs while ensuring speedy responses to logistics and business concerns. Reputable for strategic agility, developing, implementing, and communicating policies and objectives, and serving as a liaison to clients, internal staff, and external contacts.

TECHNICAL SKILLS

Microsoft Office (Word, Excel, Outlook, PowerPoint, SharePoint)

Google Apps

Adobe Photoshop, Acrobat, Illustrator

QuickBooks

Video Conferencing

Travel management (Concur)

PeopleSoft

EXPERIENCE

EXECUTIVE ASSISTANT to CEO

US Electromagnetics, Houston, TX (2016-2017)

*Managed executive’s schedule, arranged travel and oversaw daily office operations.

*Researched, ordered and setup up office phone system and break room.

EXECUTIVE ASSISTANT to CEO

Main Street Renewal, Austin, TX (2014–2015)

*Managed and coordinated CEO and CFO’s complex schedule and travel arrangements

*Prepared expense reports, budgets, and filing systems.

*Conducted research to prepare materials, agendas, and decks for all executive-level meetings.

*Assisted with team building initiatives for organizational culture and employee morale.

*Distributed company-wide announcements, booked conference rooms, and coordinated catering for staff lunches.

EXECUTIVE ASSISTANT to COO

Employees Retirement System, Austin, TX (2011–2014)

*Conducted in-depth business development research and compiled results for review by executive management team and Board of Trustees.

*Planned complex Board meetings that involved gathering information from eight company departments.

*Created complex presentations and arranged all executive level meetings and travel.

*Managed IT department budget of $10M

*Handled compliance of internal employee Investment trades.

Successfully managed two state agency campaigns, producing the best results in the agency’s history and winning two awards.

ACCOUNT EXECUTIVE

MTI Marketing, Redmond, WA (2006–2009)

*Designed and created client presentations using current software and marketing techniques.

*Enhanced major account business with new and creative strategies.

*Increased advertising rates by expanding sponsor base.

*Responded to all customer queries and requests.

Increased sales of promotional products by $1M in one year.

EXECUTIVE ASSISTANT to VP Sales

Microsoft Corp., Redmond, WA (1995–1999)

*Office management for teams ranging from 12 – 100

*Executive calendar management

*Coordination of presentations and communications

*Coordinated domestic and international travel

*Financial reporting, monitoring of budget/forecast and asset management

*Processed department purchase orders, invoices, vendor contracts and expense reports.

*Planned and executed product launch events, trade shows, and sales demos.

*Managed and distributed promotional materials, and marketing collateral.

Saved the company $50K by negotiating contract for marketing materials

MARKETING ASSISTANT

Compton’s NewMedia (Chicago Tribune Publishing), Carlsbad, CA (1991–1995)

*Planned and executed 15 tradeshows per year

*Ordered, managed and distributed marketing collateral and promotional items

*Executed sales programs and promotions for 30 regional Account Executives

*Developed creative print and marketing collateral

*Provided direct administrative support to Marketing Director

Demonstrated immediate talents upon hire and excelled quickly to become recognized by management as key member of marketing team

EDUCATION

Bachelor of Arts, Business/Marketing, University of Houston (2018)

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