Project Coordinator, SAP, Ariba, Grant, Contract, Customer Service

Cathie Gavin

** ******* **** ****., ***** Holly, NJ 08060

908-***-**** (Cell) & 609-***-**** (Home) ******.*******@*****.***

PROFESSIONAL OBJECTIVE

Conscientious, personable & energetic Grant/Contract Analyst seeking a role in SAP/Contract/Grant Administration that effectively utilizes strong analytical, project coordination, grant administration, SAP/Ariba & communication skills.

Key Accomplishments:

Recipient of 9 Bristol-Myers Squibb Star Awards and 19 Pharmacia Bravo Awards, which are peer-nominated awards for outstanding contributions

14 Years project coordination. Skillfully managed large projects, start to finish

14 years SAP payment processing & Ariba purchase order and invoice processing. Experienced in budget tracking/managing budgets/cost centers and providing accurate financial reports to stakeholders.

2 years processing & negotiating contracts for grants from start to finish and performing the close out of all contracts.

8 years training experience in procedures of processing grants & payments, also training on other databases and websites.

Excellent communication and customer service skills with internal stakeholders and external organizations

Proficient in the use of Microsoft Word, Excel, PowerPoint, SAP, Sharepoint and Outlook

12+ years of purchasing, office/facility management, meeting management & customer service experience

PROFESSIONAL EXPERIENCE

Bristol Myers-Squibb (BMS), Lawrence, NJ. 2003-December 29, 2017

BMS Grant Analyst, Corporate Giving Grant 2015-December 29, 2017

Processed over 12 Million in Grant requests. Maintained all aspects of the request process through the Cybergrants system. Managed intake and triage of International & U.S requests for the Corporate Giving group.

In charge of the accuracy and completeness of grants data and quality assurance, including responding to audit inquiries, analysis of incoming requests and obtain approvals from management. Process approval/decline documentation in Cybergrants system.

Handle the processing of contracts and ensure contracts are signed before processing payments. Request payments for approved requests through SAP and Ariba PO processing. Responsible for tracking payments & budget.

Communicated with internal stakeholders & outside requestors on the Corporate giving grants process and acted as primary contact for requestor inquiries.

In charge of Training new employees & contractors on how Grant requests and payments are processed. Responsible for keeping training documents up to date.

Cathie Gavin, Cont.. PAGE TWO

BMS Sr. Project Coordinator, R&D Scheduling & Resource Mgmt. Group 2009-2015

Staffing/Supply Analyst for R&D & Senior Project Coordinator for Contributions program

Managed the R&D Contributions Program until 2013 and paid approximately 2 million in contributions/grants each year (see below position from 2003-2009 for more information)

In Charge of R&D staffing database. Processed new requisitions for all new R&D employees, for the entire R&D Operations group staffing needs. Processed monthly Excel files to include Headcount, Turnover, Org Charts, Requisition & Worker Status reports needed for Monthly meetings with Clients.

Provided all administrative tasks for a group of about 30 people, such as: new employee set up, meeting request for many team members, office supply ordering, travel, expenses, & other misc. admin duties. Arranged Yearly SRM Offsite meeting. In charge of updating Sharepoint site for all reports and documents.

BMS Senior Project Coordinator, R&D Strategy & Analytics 2003-2009

Sr. Project Coordinator for R&D Contributions & Freedom To Discover Grants & Awards Program

Promoted from Project Coordinator to Senior Project Coordinator in 2007.

Managed the BMS R&D Contributions Program. In charge of processing contribution requests for external scientific conferences for R&D. Trained end users/organizations on how to submit an application for a Charitable Contribution or Conference support using the MicroEdge GIFTS website.

Worked with Website developers to create, maintain & upgrade the Contributions and Freedom to Discover Distinguished Achievement Awards (DAA) databases/websites.

Acquire approvals & process all check requests through SAP and sending correspondence letters by deadline date. Each year the Contributions Program has processed over 232 Contribution requests and paid approximately 2 Million in contributions/grants. Processed payments and tracked budget.

In charge of the BMS Freedom to Discover Distinguished Achievement Awards (DAA) program & Managed the activities. Processed award applications & sent applications for approval to selection committee. Each year, a total of approximately 2.5 million was awarded to 7 winners.

Serve as BMS point of contact for all questions regarding the DAA nomination process and trained end users on how to enter nominations into the DAA Website.

Responsible for ensuring that all activities associated with the Freedom to Discover Grants and Awards program are executed as planned and that all deadlines are met for 5 therapeutic areas: Oncology, Neuroscience, Cardiovascular, Immunoscience & Virology.

Coordinate the preparation of five selection committee meetings and the DAA dinner honoring 7 winners. Each Dinner was held at the Natural History Museum in NYC with approximately 300 attendees.

PHARMACIA CORPORATION, Peapack, NJ 1999-2003

Marketing Brand Team Assistant - Contributed to the tactical planning, implementation and successful launch of AxertTM - a drug for the treatment of Migraine Headaches.

Coordinated, organized and participated in off-site launch meetings for over 1,000 sales people

Absolute responsibility for preparation and tracking of all commitments (purchase orders) and invoices. Processed SAP payments and Purchase Orders. Managed AxertTM team in achieving annual budget of $22.5 million

Received 19 Pharmacia Bravo awards for demonstrating “Best Managed Behaviors”.

Supported 5 professionals in all aspects of administration and office management. Interacted with sales & marketing teams to ensure project timelines were met.

EDUCATION

Delaware Valley College, Doylestown, PA: Completed two years towards B.S. degree

Mercer County Community College, Trenton, NJ: 2 Years Horticulture

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