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Executive Assistant Legal

Location:
Painesville, Ohio, 44077, United States
Salary:
$50,000 per year but negotiable
Posted:
May 24, 2018

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Resume:

JANICE JONES-CLARK

Mentor, Ohio

ac5lis@r.postjobfree.com

440-***-****

PARALEGAL/LEGAL ASSISTANT

KeyBank, N.A. – Cleveland, Ohio

September 2017 to May 2018

Assisted with scheduling/calendars regarding court dates, internal meetings and created itineraries. Attention to preparing for client meetings and preparation with PowerPoint presentations. Responsible for taking and handling telephone calls, mailings, document organization/filing and review of docket reports and data entry.

Assisted with the preparation of Corporate, Real Estate and Litigation documents (and the filing thereof with various courts and governmental agencies), including but not limited to Mortgages, Title Work, UCC filings to ascertain correct lien position and security, Complaints, Answers, Motions and Discovery documents.

PARALEGAL/COMMERCIAL LOAN DOCUMENTATION SPECIALIST

KeyBank, N.A. – Brooklyn, Ohio

June 2017 to September 2017 (Contract Position)

Attention to review and organization of loan documentation in order to ensure compliance with the Federal Reserve Bank and general banking compliance laws, review, analyze and notate documents in order to diminish risk to corporation by ensuring regulatory and policy complaint documentation. Review documents for making determination for proper handling, research loan systems including CLS to validate loan data, use of Excel to track loans worked, attended various meetings regarding departmental goals and objectives.

PARALEGAL/EXECUTIVE ASSISTANT

REMAX Gateway – Catherine Mussett-Kulik Agency – Bristow, Virginia

September 2011 to July 2015

Assisted at Closings and prepared closing documents. Assisted with the preparation and review of Real Estate and Bank documents such as Contracts, Purchase Agreements, Title Commitments, Lien Searches and Filings (UCC-1, UCC-3, UCC-11), Deeds, Mortgages, Plats, Maps, Security Agreements, Guaranty Agreements, Notes and various Escrow Documents. Responsible for scheduling appointments, updates to calendars and contacts, preparation of agendas/itineraries, making travel arrangements, assisting with PowerPoint presentations, mailings, data entry, document management, attending meetings with clients.

PARALEGAL/LEGAL ASSISTANT

Cleveland City Hall, Legal Department – Cleveland, Ohio

June 2009 – May 2011 (Long-Term Contract Position)

Executive Assistant to the Director of Law and Finance and supporting attorneys. Assisted with scheduling/calendars regarding court dates, internal meetings, created itineraries. Attention to preparing for client meetings and preparation of PowerPoint presentations. Responsible for taking and handling telephone calls, correspondence, mailings, document organization/filing, making travel arrangements, review of docket reports and data entry.

Assisted with the preparation of Real Estate and Litigation documents (and the filing thereof with various courts and governmental agencies), including but not limited to Mortgages, Title Work, UCC filings, Corporate documents and filings to ascertain correct lien position and security, Complaints, Answers, Motions, and Discovery documents.

Responsible for preparing weekly reports regarding staffs’ upcoming goals and objectives, attended weekly meetings with attorneys and upper management regarding same.

PARALEGAL

Fifth Third Bank – Cleveland, Ohio

September 2002 to August 2007

Attended and assisted at Closings. Preparation of Closing Documents and checklists. Responsible for assisting the Commercial Loan Department’s review of loan packages for Compliance with Federal Banking laws and Bank policies and procedures, and general corporation laws. Reviewed various organizational documents (i.e. Operating Agreements, Trust Agreements, Partnership Agreements), insurance governance documents, stock portfolios etc. to determine authority for borrowing and pledging assets. Reviewed collateral/security documents such as Mortgages, Title Work, UCC filings, and Stock Agreements to ascertain correct lien position and security.

Responsible for assisting with interviewing and hiring individuals for the Commercial Loan Division, conducted daily and weekly staff meetings with employees to review reports, handled all aspects of staffs’ employment such as vacation, sick days and performance reviews.

PARALEGAL/LEGAL ASSISTANT

Squire, Sanders & Dempsey, LLP – Cleveland, Ohio

September 1997 to September 2002

Assisted with the preparation and review of Corporate documents such as Articles of Incorporation, Articles of Organization, Limited Partnership Agreements, Merger and Acquisition documents, SEC filings, Bylaws, Code of Regulations, Action of Directors and Shareholders’ Minutes, Subscription Agreements, Stock Purchase Agreements, Resolutions, Closing Checklists, ordering of Good Standing Certificates. Attended and assisted at Closings. Assisted with various deals such as Rock-n-Roll Hall of Fame, Gund Arena, Indians Stadium, and Gateway. Attention to researching various state websites pertaining to corporate structures, stock portfolios and real estate holdings, assisted with Lexis/Nexis research, maintained corporate record books and dossiers. Hosted weekly staff meetings and meetings with upper management regarding case plans. Prepared for, attended and assisted at many closings and due diligence sites worldwide for some of the Firm’s largest clients and worked at some of the Firm’s other offices such as the Brussels, London, New York City and Florida offices for several months at a time.

Assisted with the preparation, review and ordering of Real Estate documents such as Deeds, Mortgages, Plats/Maps, Title Work, UCC filings, Purchase Agreements and the like.

AUDIT LETTER COORDINATOR – SSD WORLDWIDE OFFICES

Assisted in the implementation of a new Audit Letter Opinion database for the use of Squire, Sanders & Dempsey’s 29 offices worldwide. Contacted and met with attorneys, auditors and staff regarding contingent liabilities/litigation pertaining to its clients, responsible for gathering information and preparation of Opinion Letters, maintained database and met with the Firm’s Partners regarding same.

PARALEGAL

Climaco, Climaco, Seminatore, Lefkowitz & Garofoli, LLP – Cleveland, Ohio

August 1990 to September 1997

Responsible for various large class-action deals and attended closings/settlements. Assisted with clients such as Ohio Turnpike Commission, Cuyahoga County Port Authority and Blue Cross/Blue Shield. Assisted with the preparation of Complaints, Answers, Motions, Briefs, Discovery documents, Pre-Trial Narratives and other litigation documents. Prepared witnesses for deposition and trial, contacted and met with expert witnesses, prepared trial exhibits and attended and assisted at trial.

Arranged for travel and internal meetings with clients. Gathered information and prepared itineraries, assisted with research via the Ohio Secretary of State, Dunn & Bradstreet, county offices and auditors’ offices. Responsible for drafting and preparation of various Corporate documents, including but not limited to, Articles of Incorporation, Articles of Organization, Bylaws, Action of Directors and Shareholders Minutes, Operating Agreements, Trademark documents, Subscription instruments and Limited Partnership Agreements.

EDUCATION

Bachelor of Science – Political Science

Associate Degree – Legal Assistant

SKILLS

Microsoft Office 2010, Elite, CLS, Lexis/Nexis, Westlaw, various other legal and banking databases; Notary Public



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