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Top-performing Senior-Level Administrative Associate with 25+ year

Location:
Houston, Texas, 77064, United States
Salary:
68000.00
Posted:
May 23, 2018

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Resume:

Randi H. Ideus **** Backcove Court

713-***-**** Houston, Texas 77064

ac5kz8@r.postjobfree.com

Work Experience:

March 2000 to Present Transwestern Commercial Real Estate Services Houston, TX

Administrative Associate

Administration

Provide executive-level support to an Executive Vice President, Vice President, Senior Associate and Associate of Leasing handling 9.4+ million square feet of commercial office space throughout Greater Houston.

Prepare leases, amendments, proposals, lease summaries, financial analysis, commission recaps, and tenant correspondence; prepare statistical reports, reconciliations, presentations, and market surveys for ownership; provide support through printing, binding, copying, scanning, and mailing.

Arrange travel schedules and reservations; plan client/owner conferences, social events and tenant gatherings.

Maintain electronic filing and tracking systems to include establishing electronic files and/or database(s) for correspondence, project work, and reports.

Produces monthly reports and newsletter for internal and external use.

Schedule and organize meetings, conference calls and appointments; prepare items in relation to meetings.

Attend and engage in staff meetings, training, project planning meetings and offsite or after-hours events.

Marketing

Create marketing collateral materials for lease space, tenant/broker programs, email campaigns, advertising programs, incentive programs and partnering with corporate to prepare company communication materials; prepare presentation materials.

Compiles moderately complex documents and information for necessary weekly and monthly reports, informational packages and/or presentation materials.

Provide editorial support of marketing materials, research and authorship of various sections of offering books.

Coordinate with graphics department in creation of marketing materials and assist with social media strategies.

Assist in modifications of marketing materials utilizing design software.

Finance/Accounting

Prepare and submit expenses reports and supportive documentation on behalf of brokerage team and support staff partners.

Prepare deal sheets/vouchers and invoices accurately and efficiently.

Create and manage project timeline, requirements and budgets; utilize understanding of basic financial models utilizing Excel.

Property Management

Partner closely with property management team of a 2.4 million square foot building complex in Galleria submarket of Houston.

Aid in everyday activities of managing Class A buildings.

April 1997 to Nov. 1999 The Staubach Company Houston, TX

Director of Marketing & Research (7/1998 – 11/1999)

Directed and coordinated activities of Research Department and marketing efforts.

Took lead in producing presentations and proposals, aerial photographs and signs, surveys, and stacking plans for office and industrial divisions.

Updated Baca Market charts and graphs, sublease flyers, mailing lists, and clients lists.

Coordinated marketing efforts by compiling personal profiles, press releases, special events and advertising.

Created and ordered marketing materials, collateral and business cards; coordinated Contact Notes and company databases.

General Manager (4/1997 – 6/1998) New York, NY

Directed and coordinated activities of administrative personnel and support services for newly opened office.

Developed office procedures to ensure a standard of excellence and team environment.

Delegated workflow to provide adequate support for all agents.

Supervised and assisted with preparation of documents and revisions, statistical reports, presentations, market surveys, and proposal summaries.

Arranged travel schedules and reservations; planned client conferences and social events.

Maintained office equipment service contracts; provided orientation and office procedure training to new personnel.

Prepared new hire information and routed to Controller.

Established and maintained healthcare benefits and 401(k) programs.

Managed computer system "clean-off" each quarter and daily "back-up" procedures.

Reviewed and maintained NY office operating budget monthly, maintained accurate accounting records, coded and processed payables, and coordinated paperwork and checklists for invoicing.

Prepared reports for management and coordinated annual review process with management.

Processed real estate licensure for NY office agents and maintained a valid real estate license in every state in which business was conducted.

**Prior tenure with Insignia/Edward S. Gorgon Co., Club Med International, and CB Commercial Real Estate Group

Education/Designations:

Notary Public, State of Texas

Katharine Gibbs School, Montclair, NJ

AA Degree in Applied Science – Secretarial Arts Program

Honor Roll; Social Chairperson

Skills: Microsoft Word, Excel, PowerPoint, SharePoint and Outlook; Adobe Creative Cloud, xRM, and QuickBooks

Awards:

Team Member, Top Producer of the Year, 2007 – 2011, 2013 – 2017

Inaugural Marketing Assistant of the Year Award, 2000 and 2005

Team Member, Most Leases Signed, 2000, 2004 and 2005

Team Member, Most Commissions Paid, 2000 and 2001

Team Member, Building Team of the Year, 2000 and 2005

Memberships: Institute of Real Estate Management, Member



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