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Administrative Assistant Manager

Boca Raton, Florida, United States
May 23, 2018

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**** ***** ***** **** 561-***-****

Boca Raton, FL 33433


East Coast Mechanical Inc, Boynton Beach, FL - $50M Revenue, Residential Services October 2017 – May 2018

Chief Financial Officer

Seasoned company offering A/C equipment and home warranty contracts, servicing four counties

Focused to identify and evaluate operational and business issues that impact financial performance and provided owner with actionable information

Preparation of detailed annual budget in Excel with flexibility of input in mind for modeling (ground up)

Redesigned key departmental policies to assure compliance with GAAP and Florida state regulators

Guided other departmental heads to align with new company strategy

Streamlining of monthly variance reporting and other daily reporting tasks (significant time savings and accuracy improvement)

Provided high-quality analytics and valuable variance commentary on actual and forecasted financials

One Parking LLC, West Palm Beach, FL - $50M Revenue, Asset Management September 2016 – September 2017

Controller (Change in ownership)

Well established organization that manages/leases parking garages/lots. Reporting directly to owner/CEO.

Twelve direct reports; Four Managers-Treasury/Payroll/Benefits/Marketing, Six A/R Specialists, Administrative Assistant, and A/P specialist. My duties include training/mentoring/annual evaluations.

Responsible for full month end close process for revenues for 55+ locations in 2 business days

Review the monthly financial results for accuracy and present them to the owners

Reforecasting all partnerships’ profit and loss statements monthly and report on trends

Renegotiated new terms/vendors to increase productivity and reduce cost

Audited companywide paid time off policy and adjusted balances to save $120K of payroll expense.

Implemented the use of web based tool to keep track of new location set up checklist in order to eliminate errors

IT Billion USA, LLC, Miami Lakes, FL - $6M Revenue, Automated Payment Systems October 2015 – August 2016

Financial Controller (Funding issues)

Finance leader reporting directly to CEO, in a startup organization that manufactures automated payment terminals as well as internally develops the processing software

Three direct reports; staff accountant, A/R specialist, and A/P specialist, including training/mentoring/annual evaluations

Responsible for full month end close process in 5 business days

Presenting the monthly financial results to the board and functional leaders

Maintained good banking relationship by implementing daily cash projections on numerous bank accounts with three banks to eliminate overdraft fees

Maintaining QuickBooks Online ERP’s chart of accounts as well as reporting structure in accordance with the GAAP

Reduced the 2015 P&L by 8% by identifying duplicate bookings of expenses

Preparation of annual budget including creation of cost centers/departments to allow for more precise tracking of variances

Instrumental in potential investor relations including modeling of long term performance

Mitigated business risk by adjusting the payroll frequency and health benefits policies

Reviewed all loan agreements and identified deficiencies in legal documentation

Monthly issuance of consolidated financials including Russia’s entity

Providing financial guidance to the operations team when preparing bids for new contracts

Responsible for all cash out flows including signing of checks, ACHs and wire transfers

Stryker Corp. / MAKO Surgical Corp., Ft. Lauderdale, FL - $10B Revenue, Healthcare July 2013-October 2015

Manager, Finance (Laid off)

Finance leader for organization with $110M annual revenues (MAKO manufacturing subdivision)

Responsible for full month end close process including high level variance analysis in one day

Presenting the monthly financial results to North America’s finance and operations leaders

Monthly projections of all accounts as well as weekly projections of COGS, inventory level and expenses

Four direct reports, senior analyst, cost accountant (temp), junior accountant (temp), and accounts payable specialist, including training/mentoring/evaluations

Responsible for setting and maintaining all aspects of standard cost for 4,000+ products/parts

Preparation of annual budget including calculations of intercompany transfers and allocations

Instrumental in integrating Mako Surgical Corp. acquisition to comply with Stryker’s policies and procedures

Responsible for inventory related balance sheet supporting schedule submitted as part of SEC 10-Q/K (Part IV – 15 (a)(2))

Answered high-priority, highly analytical strategic questions to drive better understanding of business performance and opportunity

Preparation of detailed financial analysis of all aspects for manufacturing costs, inventory valuation and tracking using Excel Monthly preparation of margin analysis per product line and territory including detail for ASP, material COGS, OH and PPV

Providing financial guidance to the product management team on costs of new and existing products and raw materials

Perpetual monitoring of all cost of revenue accounts including material costs, purchase price variances, production variances and scrap

Performing the monthly closing of inventory modules in ERP including the related journal entries

Created system to track direct and indirect labor efficiency and utilization and reported these monthly to the management

Identified excess inventory at hospitals based on historical usage and reported the findings to logistics department

Reporting of monthly and annual inventory turns and days in inventory metrics per product line

Florida Peninsula Insurance Company, Boca Raton, FL - $300M Revenue – Casualty Insurance May 2012- July 2013

Senior Accountant (No room for growth)

Performed monthly investment portfolio’s analysis as well as report to the investment committee and management

Overseeing staff of six, assign duties and mentor/train as needed

Assisted in transition to new ERP software including taking on some of the consultant’s duties and saving 55% of transition costs

Successfully implemented real time reporting for various levels of detail and types of reports (BizNet Software) which doesn’t require running of any reports and makes it desirable by the management

Designed and maintain daily cash reporting workbook in Excel that automatically generates data for general ledger software upload which ultimately minimized errors and saved one hour a day

Responsible for $250M investment portfolio’s monthly activity entries

Created proforma Balance Sheet and Profit and Loss Statement for Property Insurance Company

Responsible for review, assembly, and issuance of departmental presentations for quarterly management meetings

Designed and implemented a system that guards company’s compliance with Florida Insurance Companies’ laws and regulations

Designed a RBS (Risk Based Capital) calculation template for the management

Coverall of North America, Boca Raton, FL - $240M Revenue – Commercial Cleaning October 2010-May 2012

Divisional Accountant (No room for growth)

Maintained inventory system in Excel for 31 regions including inventory reconciliation and adjusting journal entries on monthly basis

Reduced the preparation time of monthly inventory workbooks by 70% by implementing macros

Performed analytical review of the P&L and prepared a commentary explaining variance to budget

Reconciled intercompany accounts and ensured proper elimination of intercompany accounts in consolidation on a monthly basis

Responsible for preparation and issuance of monthly financial reports for 31 regions by using three software applications

Streamlined preliminary journal entries preparation and entry by creating automatic upload into Microsoft Dynamics

Redesigned parts of monthly review process and numerous tax reporting schedules in order to increase the accuracy of and reduce cost

Responsible for monthly close including but not limited to preparing journal entries and maintaining the General Ledger and related supporting schedules

Tarragon Corporation, Ft. Lauderdale, FL - $50M Revenue – Real Estate Mgmt & Development February 2010 –October 2010

Accounting Manager (Chapter 11 Bankruptcy)

Maintained reporting and critical payment calendars to assure timely delivery of financials and avoid late fees on payments

Responsible for preparation and issuance of monthly corporate consolidated financial reports of publicly traded company in compliance with GAAP (including tax provision and ledgers/books of various entities/divisions)

Prepared and entered monthly journal entries and maintained detailed balance sheet schedules for consolidated corporate entity

Direct report of five employees, including training/mentoring/evaluations

Pinnacle, AMS Maitland, FL - $60M Revenue – 3rd Party Property Management (Res & Com) Jun 2007 –Oct 2009

Client Reporting Analyst (Relocated to South Florida)

Developed and implemented new procedures and systems to increase efficiency

Responsible for cash management and preparing of monthly financial reports for 10 properties (commercial, residential, and affordable housing)

Analyzed and reviewed monthly and yearly financials (trial balance, budget comparison) and worked closely with property managers on correcting the variances


University of Akron Akron, OH December 2006

Bachelor of Science, Accounting


Microsoft Office Suite – (Excel - very strong, including macros, pivot tables, advanced formulas, Visual Basic implementation, charts, conditional formatting, security measures, mentoring/education)

ERP: Sage90/Mas200, Oracle 10.1, Expandable, QuickBooks Online/Enterprise, Sungard/iWorks, JD Edwards/Oracle 9.1, Microsoft Dynamics (Great Plains), Yardi Voyager 5.0/6.0/Commercial, Certiflex

Reporting Software: IBM Cognos / OneSource, Hyperion Enterprise / HFM, FRx/Epicor, Oracle Hyperion Smartview, BizNet, Crystal Reports (creation of new reports)

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