Administrative Assistant Data Entry

Linda Patterson

**** ******* ****** ***** - *******, MD 20603

301-***-**** ~ **********@*******.***

SUMMARY: Skillful and dedicated Administrative Assistant with 24 years experience. Capable of providing a high level of support, utilizing tact and discretion, a willingness to learn, and enjoys working in a fast-paced environment.

EXPERIENCE:

Present: Local Beer Distributor Waldorf, MD

09/09-Present – Receptionist/Secretary – Working for local beer distributor. Answer all incoming telephone

calls and direct them to appropriate individual; Take orders from customers and input into computer; Prepare

advertising for various establishments; Prepare quarterly price sheets and adjust price increases; Finalize all daily

reports for Salesmen and verify accuracy; Prepare all end of month reports to major beer manufacturers and

prepare all invoicing. Create spreadsheets for various products to compare monthly sales. Provide AR support;

scan checks electronically for deposit. Process all drivers when returning and balance all cash received.

Assemble proposals for new beer distribution. Create report for monthly quotas for sales dept. Prepare Payroll.

Balances credit card statement from receipts provided

2008-2009: Manpower Temporary Waldorf, MD

08/09-09/09 – Accounting Clerk – Working for a HVAC contractor coding and inputting all invoices into QuickBooks; matching invoices to packing slips; prepared purchase orders for technicians; filed completed invoices; contacted vendors for pricing and availability of equipment.

06/09-08/09 – Accounts Receivable – Working for Housing Authority receiving and recording rental payments from both renter and the county; prepared receipts for deposit and forwarded copy to renters; updated accounts for 4 different housing facilities; prepared work orders for maintenance problems; reconciled accounts at end of month.

03/09-06/09 – Office Manager – Company setting up new branch office. Set up filing system for government contracts; Create invoices for completed projects; Maintain calendars for supervisors; Order office supplies; Type final reports for consultants.

11/08 – 2/09 – Long-Term Temp - Legal Secretary – Prepare all legal documents; Process all documents to the appropriate Court system; Maintain calendar; Prepare all new case files and input client information into Needles system; Input all attorney time into Juris; work for Criminal Attorney; also assisted Personal Injury Secretary in transcribing all Demand Letters, including medical terminology, and Complaints

9/08 – 11/08 – Admin Asst – On-Site Construction - Updated Certificates of Insurance; Inputting PR’s onto site map; Interact with sub-contractors; process invoices to main office; type all punch-lists; Receive all packages and direct to correct sub-contractor; walked site and photographed progress for weekly submission to architect.

8/08 – 9/08 – Data Entry & Accounts Payable

1983 – 2007 MMH Corporation dba Holiday Inn-Greenbelt Greenbelt, MD

Administrative Assistant (Position was abolished)

Assisted in formulating yearly budget

Inputted statistical data for all monthly reports

Created Excel spreadsheets with minor formulas with Data Entry

Typing speed: 85wpm Transcription speed: 75 wpm

Responsible for transcribing reports, letters, contracts, and inspections; Type 85wpm

Skilled at Microsoft Word, Excel, Outlook, and Internet

Maintained Petty Cash Checking Account and disbursing Petty Cash

Responsible for breaking down, coding and inputting all A/P invoices; Some knowledge of Quickbooks

Managed all leave and vacation balances for employees

Finalized all new hire paperwork; verified all drug tests and background checks.

Generated daily time reports to Supervisors and completing final payroll; Used Paycheck, TimeSaver, ADP Systems

Worked also as Company internal Accountant completing both A/P and A/R, daily deposits, monthly invoices; posted all incoming checks and prepared deposit for Armored Car pickup

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