Full Charge Bookkeeper/Office Manager

Sheri O’Brien

**** ********* **** *** ***** ~ Austin, TX 78729

Cell Phone: 512-***-****

Email: ************@*****.***

PROFILE

Strong background in accounting/payroll/administrative experience: 20+ years.

Accomplished self-starter, team player, project/team leader, and advanced computer skills.

Excellent interpersonal/communication skills with a professional and mature demeanor. TECHNICAL SKILLS

Software: Office 365 (Word, Excel, Outlook); Adobe Acrobat Pro; QuickBooks Enterprise/Pro/Online; Tempworks Payroll; ADP; Paycom; HR Direct; Contractors Cloud; Oracle; PeopleSoft, USPS, FedEx, UPS

Operating Systems: Windows 10 Pro, 8, 7

Typing: 55-60 wpm

10-Key: 11,000+ ksph

EXPERIENCE

Full Charge Bookkeeper/Office Manager, Power Labor ~ Cedar Park, TX (07/2015 - Present)

Manage company finances, to include Accounts Payable, Accounts Receivable, Credit Card/Bank Recs, Payroll, monitoring employee expenses (multiple company credit cards), bank deposits, budget, cash flow.

Produce monthly financials for board meetings, (P&L, review sales, new customers/jobs, forecasting/prospecting).

Payroll: Weekly for 80-100+ temp employees and 10 staff employees, plus weekly commissions.

AR: Generate weekly billing from payroll and distribute to customers, following up with collections and processing of lien notices/releases/filing with court, certified payroll reporting, wage scale, CIP payroll reporting.

Assist CPA with year-end close and tax return filings, as well as process 1099’s/1096 forms.

HR: Manage benefits administration, ACA compliance, UI claims/hearings, child support orders, ensuring onboarding of temps is accurately completed and entered correctly in the system (all docs are appropriately executed and obtained), labor laws/OSHA, TWC & Labor Bureau quarterly reporting/audits.

Office Management: Company insurance (GL/Auto/WC renewals, audits, COI’s, WC claims/injury reports, etc.), office supplies for 3 branches, upkeep and cleaning of Corp office, right-hand to Managing Partner/Owner.

Software/Process/Policy Guru: Perform training on company software/processes/policies for any staff new hire, and existing employees. Configured and implemented additional platform (HRCenter) to our existing payroll software. Assisted in configuring/rebuilding/approving company website and social media. Accounts Payable Manager, Velocity Electronics ~ Austin, TX (12/2013 – 07/2015)

Oversaw and was a part of an AP team of 5 that consisted of a heavy daily volume of processing invoices (to include matching invoices to POs, entering payments and allocating them to invoices) and reconciling vendor invoices for multiple international entities, (300+ invoices per week).

Responsible for clerical duties to support the accounting department and obligations that may arise from time to time as requested from the company’s senior management, to include acting as a Payroll backup (ADP).

Paying invoices via weekly check runs, daily high value wire transfers and escrows (international and in the US).

Bank and credit card reconciliations.

Tracking down refunds for vendor returns (RMAs)

Cutting checks every morning for COD orders from both FedEx and UPS.

Coordinated with the Staff Accountant and CFO for month-end/year-end close; to include financial reporting (P&L, trial balance, GL, balance sheet, reconciling).

Team “go-to” for any needed training, to include international colleagues via Skype trainings. Accounting/Office Administrator, Top Dawg Electronics ~ Pflugerville, TX (06/2007 – 12/2013)

Assistant to President with various tasks, to include but not limited to: assists in overseeing office operations, producing and maintaining daily-weekly-monthly reports, customer point of contact, purchasing for the office, promotional projects

Act as an informational source to the office staff on organizational policies and procedures.

Responsible for heavy daily data entry involving invoicing, order processing, spreadsheets, A/P, A/R, preparing numerous daily shipments for orders via FedEx/UPS/Freight Services, tracking inventory, RMA/Returns.

Attended and worked trade shows to promote the company. Payroll Administrator, MasTec, Inc. ~ Round Rock, TX (03/2006 – 06/2007)

Perform weekly payroll processes for 3 office branches, to include: heavy data entry, manual timesheet entry for 100+ employees, producing and maintaining daily-weekly-monthly reports, daily database maintenance, filing and upkeep of personnel files. Act as an informational source on organizational policies and procedures.

Process, research, and file daily incoming paperwork from 100+ field techs to ensure accurate payment on all jobs.

Ensure strict confidentiality on sensitive corporate and personnel information.Light A/P. Assist HR/Office Manager with various tasks, to include but not limited to: performing new hire orientations, new hire paperwork, ordering employee badges, filing, creating and maintaining various reports and logs.

Contact this candidate