Office Executive Assistant

Location:

Alexandria, LA

Salary:

negotiable

Posted:

May 23, 2018

Contact this candidate

Resume:

SUMMARY OF QUALIFICATIONS

With over ** years of experiences providing clerical and administrative assistance and support in the areas of Business Administration and Accounting, I maintain a high quality professionalism in and out of an office. This includes using computer software (Microsoft 2016 Professional Suite, Peachtree, & SAP), quickly learning any specialize software used to assist in the completion of any task and operating all general office equipment with an abover the average internal and external customer service. The passion to perform and complete any task by (1) Complying with all current laws, codes, regulations, policies and procedures; (2) Maintaining excellent organization, planning and prioritization skills; and (3) Working effectively to identify and satisfy the need(s) of all internal and external customers.

PROFESSIONAL EXPERIENCES

Office Manager ● April 2017 – December 2017

Transforming Lives, Inc. (TLI), Alexandria, LA

• Greeted and Assisted Clients

• Maintained Entry Forms

• Secured all Confidential Documentations

• Maintained Petty Cash (monthly)

• Scheduled appointments

• Organized and Created all Forms used in the business Testing Coordinator February 2015 – August 2016

Central Louisiana Technical Community College (CLTCC), Alexandria, LA

• Greeted and Assisted Examiners

• Verified ID’s and Monitoring

• Secured Confidential Documents and Testing Materials

• Distributed Exam Results / Certificates (Compass, WorkKey, IC3)

• Planned Monthly Testing Dates

• Provided a monthly Compass Report

Part-time Workforce Admin ● October 2015 – May 2016 Central Louisiana Technical Community College (CLTCC), Alexandria, LA

• Completed all tasks assigned during the day

• Assisted members of the Workforce Team (Brenda Thompson, Misty Slater & Nub Parker)

• Prepared and filed requisitions

• Maintained of hours worked during Workforce and Testing Coordinator positions

• Trained in other software such as AmpliFund and Xenegrade Accounts Payable Clerk July 2014 – July 2014

Accountemps (Corvias - Ft. Polk, LA), Baton Rouge, LA

• Filed varies Accounts Payables vendors

• Entered Accounts Payables (Yaris Systems)

• Created Accounts Payables batches

Accounting Clerk April 2014 – April 2014

Accountemps / Robert Half (Baker Manufacturing - Pineville, LA) Baton Rouge, LA

• Verified ending balances on varies accounts

• Audited specified accounts

Test Proctor / HiSet Testing Supervisor April / October 2014 – January 2015 Central Louisiana Technical Community College (CLTCC), Alexandria, LA

• Greeted and Assisted Examiners

• Verified ID’s and Monitoring

• Secured Confidential Documents and Testing Materials

• Collected Scratch Paper, Pencils and other Testing Materials Volunteer Admissions Receptionist January 2014 – April 2014 Central Louisiana Technical Community College (CLTCC), Alexandria, LA

• Greeted and Assisted Students

• Managed Students’ Confidential Forms and Documents

• Answered a Multi-line Phone

Data Entry Clerk October 2012 – December 2012

Spherion Staffing (City of Alexandria Water Department), Alexandria, LA

• Entered Inspection Data into PCIS System

• Verified location of Inspected Water Meters

• Reported Daily Data to Immediate Supervisor

Administrative Assistant September 2012 – September 2012 Spherion Staffing (Quality Packaging Specialist, Inc. - QPSI), Alexandria, LA

• Confirmed Daily Productivity and Emailed the Report to Corporate Production Staff

• Counted Daily Inventory and Updated Daily Production Order in the AS400 Systerm

• Entered Daily Productivity and Received Materials into SAP System ADP

Angela Denise Phillips

Phone: 318-***-**** Email: ********************@*****.*** PROFESSIONAL EXPERIENCES (CONT.)

Volunteer Office Assistant March 2012 – August 2012 Boyce Community Funeral Home (Alexandria Office), Boyce, LA

• Prepared Burial Transit Permits / Death Certificates (before LEERS)

• Delivered Death Certificates to Coroner’s or Doctor’s Office (before LEERS)

• Placed updated information in each folder

• Created and Designed Funeral Programs

Administrative Accountant / Billing Clerk February 2008 – July 2009 Spherion Staffing (Integrated Packaging Corporation - LA), Alexandria, LA

• Retrieved BOL’s from Warehouse daily

• Entered Accounts Payables (Harry Rhodes System)

• Prepared and Mailed Invoices

• Printed and Mailed Checks

• Ordered, Received & Distributed Office Supplies

Executive Assistant / Accounting Support February 2005 – January 2008 Spherion Staffing (Procter & Gamble Alexandria Plant and P&G Avoyelles Warehouse), Alexandria, LA

• Maintained all Administrative Duties

• Entered Monthly Expenses (SAP System)

• Scheduled Training Sites for Schenker’s employees

• Organized and Managed On-/Off-site meetings with needed materials and food (brunch or meals)

• Recorded, Typed & Distributed Minutes of the Meetings to three major Corporate Executives by 8:00 am

• Maintained Highly Confidential Documents (Agreements and Contracts)

• Maintained, Ordered, Received & Distributed Office Supplies, PPE and phones Jr. Accountant September 2003 – September 2004

Rapides Primary Health Care Center, Alexandria, LA

• Managed all Administrative Duties of the Accountant for eight months

• Entered Payroll Data (Peachtree Accounting System)

• Printed & Distributed Payroll Checks

• Secured Checks and all Highly Confidential Documents

• Printed & Mailed Accounts Payable Checks

• Managed all Purchase Requisitions

• Maintained, Ordered, Received & Distributed Office Supplies

• Assisted Executive Administrator (in Human Resource)

• Filed all Accounts Payable & Payroll Documents

EDUCATION

Upper Iowa University in Alexandria ● May 2020

• Bachelor of Science (BS), Accounting and Business Administration Minor in Human Resources Louisiana Technical College (LTC)-Alexandria Campus ● December 2002

• Associate of Applied Technology Degrees (AAT), Accounting and Office Systems (Business Administration) National Occupational Competency Testing Institute (NOCTI) ● May 2002

• Accounting Certificate - Scored above National Average Central Louisiana Technical Community College May 2014

• Technical Competency Area (TCA), Human Resources (only) - GPA 4.0

• National Career Readiness Certificate Plus (WorkKeys Silver Plus Registered # N00BVG2R132T) ORGANIZATIONAL PROJECTS

Global Outreach Deliverance International Ministries of Houston, Texas

• Elisha Conference March 2017-2018

Weapons of Faith Ministries of Alexandria

• “The Throne Room Fire Conference” August 2016-2017 Kingdom Captain Ministies Int’l www.kingdomcaptainministries.com

• “Wounded But Not Broken” Women’s Conference October 2015

• “Is Love Real” Valentine’s Play February 2014

• “The Christmas Play” December 2012

PROFESSIONAL REFERENCES

• Available upon request