Executive Assistant
Resume:
Sheila McClees
**** **** ********* ***** ***/***-4494/cell
Palatine, IL 60074 *********@*****.***
Skills Summary
Software Support/Basic Lan Support
Extensive Internet Research
Administrative Management Experience
Office Services Coordinator experience
Office Management Experience
Accounts Payables/Receivables, Reconciliation, Disbursements/Receipts reports, etc.
Executive Assistant Experience
Extensive domestic/international travel arrangements. Manage flight check-in and upgrade where applicable. Prepare itinerary and trip file for business / personal travel.
Extensive expense account preparation with multiple currency
Scheduling/Calendaring expertise
Extensive presentation/reporting preparation including materials for Board meetings, keynote speaker presentations for conferences and client presentations
Meeting/Event coordination (for onsite / offsite meetings and events including flight, hotel and transportation reservations, offsite meeting space acquisition, catering, A/V, etc. for successful event.)
Facilitates communication, plans events, distributes information, drafts agendas/letters, schedules meetings, and records the minutes.
Facilitates communication, plans events (i.e., departmental events, company outings and annual events, etc.), distributes information, drafts agendas/letters, schedules meetings, and records/drafts the minutes.
Corporate go-to person for travel reservations, supply requisition, conference room reservations, and all vendor relations including leases, supplies and maintenance for all office equipment, oversaw the cleaning service and maintained office kitchen supplies
Technology / Software Experience Highlights
Microsoft Office 2013 and 365
Adobe Acrobat/Nuance Pro
Basic website design
Microsoft Word
COGNOS
Sharepoint revisions
Microsoft Excel
Quark Express
Social Media account creation/updates:
Microsoft Access
Quick Books
Microsoft PowerPoint
SAP/BPCS
Salesforce
Adobe Creative Suite (basic)
Sharepoint
Adobe GoLive
Adobe Illustrator
Additionally, have provided technology support, i.e., software support, Help Desk, Lan support, database design and maintenance, etc. for multiple companies.
Adobe InDesign
Adobe Photoshop
Professional Experience
7/2013-Present AWESOME PAWS
Executive Assistant to Owner / Marketing Manager (CONTRACT POSITION)
Administrative Support to President of company in many aspects including organization, reporting, customer service and records maintenance
Database development/input/management
Creation of new procedures for documentation through querying, customized reporting, etc.
Website redesign
Provide follow up customer service on items such as availability, vet/shot information, registration and pedigree documentation, health guarantee and payment receipt and flight information.
Website design/maintenance
Social media account creation/maintenance (also post to additional breeder sites)
Marketing material design
Photography
7/08 –7/13 MOTHER PARKERS TEA & COFFEE
Administrative Assistant to Vice President-Retail Sales and Retail Sales Team
Executive Assistant to a high profile, busy executive in small, 3-person satellite sales office including:
Extensive national and international arrangements for personal and business travel.
Expense reporting including international currency conversion
Managed, maintained and expanded on many monthly, quarterly and annual financial based reports, i.e., forecasting reports; contribution to fixed costs; budget reviews (sales by budget vs. actual, actual YTD vs PYTD, var, var%), trade spend reports, sales reports by pounds, cases & US Dollars by customer by SKU, etc.
Advanced PowerPoint presentations and reports
Regional meeting coordination
Various projects as needed
Support to Retail Sales team (3 Directors / 4 NAMs) including:
Significant ad hoc reporting
Onboarding departmental staff
Various sales support function, i.e., correspondence, check requests, payables processing, office supply ordering, etc.
Office Management
Miscellaneous projects
3/04 - 7/08 TRANSWORLD EXHIBITS, INC.
Marketing Manager (4/05-7/07)
Advertising in trade magazines for 10 shows within budget
Worked with outsourced creative company to coordinate deadlines, coordinated email and fax blast buyer/exhibitor campaigns, provided basic creative work for ads and email / fax blasts
Managed content updates for corporate website, maintained trade show calendars, ensured that industry-related sites were updated with our schedule
Managed inventory control for all marketing materials
Sales Coordinator (4/04-4/05)
Liaison between convention center personnel and our company for shows by providing extensive customer service, sales support and resolving exhibitor-related show issues both in the office and at the show.
Processed 12 show directories per year (input all data, format for printing), updated online floor plan and exhibitor lists for show handouts
Set up product showcases at shows
Miscellaneous responsibilities including maintaining corporate legal docs and contracts, weekly sales reports, broadcast faxes, etc.
Education
Hoffman Estates High School
Hoffman Estates, IL
Graduated with Major in English, Math and minor in Business.
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