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Executive Assistant

Illinois, United States
May 23, 2018

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Sheila McClees

**** **** ********* ***** ***/***-4494/cell

Palatine, IL 60074

Skills Summary

** *** ******

Software Support/Basic Lan Support

Extensive Internet Research

Administrative Management Experience

Office Services Coordinator experience

Office Management Experience

Accounts Payables/Receivables, Reconciliation, Disbursements/Receipts reports, etc.

Executive Assistant Experience

Extensive domestic/international travel arrangements. Manage flight check-in and upgrade where applicable. Prepare itinerary and trip file for business / personal travel.

Extensive expense account preparation with multiple currency

Scheduling/Calendaring expertise

Extensive presentation/reporting preparation including materials for Board meetings, keynote speaker presentations for conferences and client presentations

Meeting/Event coordination (for onsite / offsite meetings and events including flight, hotel and transportation reservations, offsite meeting space acquisition, catering, A/V, etc. for successful event.)

Facilitates communication, plans events, distributes information, drafts agendas/letters, schedules meetings, and records the minutes.

Facilitates communication, plans events (i.e., departmental events, company outings and annual events, etc.), distributes information, drafts agendas/letters, schedules meetings, and records/drafts the minutes.

Corporate go-to person for travel reservations, supply requisition, conference room reservations, and all vendor relations including leases, supplies and maintenance for all office equipment, oversaw the cleaning service and maintained office kitchen supplies

Technology / Software Experience Highlights

Microsoft Office 2013 and 365

Adobe Acrobat/Nuance Pro

Basic website design

Microsoft Word


Sharepoint revisions

Microsoft Excel

Quark Express

Social Media account creation/updates:

Microsoft Access

Quick Books


Microsoft PowerPoint





Adobe Creative Suite (basic)



Adobe GoLive


Adobe Illustrator

Additionally, have provided technology support, i.e., software support, Help Desk, Lan support, database design and maintenance, etc. for multiple companies.

Adobe InDesign

Adobe Photoshop

Professional Experience

7/2013-Present AWESOME PAWS

Executive Assistant to Owner / Marketing Manager (CONTRACT POSITION)

Administrative Support to President of company in many aspects including organization, reporting, customer service and records maintenance

Database development/input/management

Creation of new procedures for documentation through querying, customized reporting, etc.

Website redesign

Provide follow up customer service on items such as availability, vet/shot information, registration and pedigree documentation, health guarantee and payment receipt and flight information.

Website design/maintenance

Social media account creation/maintenance (also post to additional breeder sites)

Marketing material design



Administrative Assistant to Vice President-Retail Sales and Retail Sales Team

Executive Assistant to a high profile, busy executive in small, 3-person satellite sales office including:

Extensive national and international arrangements for personal and business travel.

Expense reporting including international currency conversion

Managed, maintained and expanded on many monthly, quarterly and annual financial based reports, i.e., forecasting reports; contribution to fixed costs; budget reviews (sales by budget vs. actual, actual YTD vs PYTD, var, var%), trade spend reports, sales reports by pounds, cases & US Dollars by customer by SKU, etc.

Advanced PowerPoint presentations and reports

Regional meeting coordination

Various projects as needed

Support to Retail Sales team (3 Directors / 4 NAMs) including:

Significant ad hoc reporting

Onboarding departmental staff

Various sales support function, i.e., correspondence, check requests, payables processing, office supply ordering, etc.

Office Management

Miscellaneous projects


Marketing Manager (4/05-7/07)

Advertising in trade magazines for 10 shows within budget

Worked with outsourced creative company to coordinate deadlines, coordinated email and fax blast buyer/exhibitor campaigns, provided basic creative work for ads and email / fax blasts

Managed content updates for corporate website, maintained trade show calendars, ensured that industry-related sites were updated with our schedule

Managed inventory control for all marketing materials

Sales Coordinator (4/04-4/05)

Liaison between convention center personnel and our company for shows by providing extensive customer service, sales support and resolving exhibitor-related show issues both in the office and at the show.

Processed 12 show directories per year (input all data, format for printing), updated online floor plan and exhibitor lists for show handouts

Set up product showcases at shows

Miscellaneous responsibilities including maintaining corporate legal docs and contracts, weekly sales reports, broadcast faxes, etc.


Hoffman Estates High School

Hoffman Estates, IL

Graduated with Major in English, Math and minor in Business.

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