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Legal Secretary Assistant

Las Vegas, Nevada, United States
May 22, 2018

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Shannon Kearsley


EXPERIENCE Legal Secretary/Legal Assistant

Weil & Drage, APC May 2015 – Present

Provide legal secretary and legal assistant support to primary Senior Partner in the Las Vegas office

Efficiently initiate new cases from intake from clients and/or insurance carrier referral and manage case through to settlement and/or trial

Knowledgeable of all Courts filing systems and procedures including Federal, Appellate and District Courts

Responsible for managing and calendaring all litigation deadlines and pleadings

Draft discovery documents, correspondence and pleadings and prepare for service/ filing

Manage depositions from drafting and preparing exhibits, serving, scheduling court reporter; reviewing deposition transcripts and uploading to document management system

Draft monthly case status letters to clients and insurance carriers

Professionally communicate with Courts and department Judges and judicial staff

Responsible for transcribing dictation of deposition summaries, correspondence and pleadings

Upload, review and manage all case documents and client job files

Schedule and maintain Senior Partner’s calendar, litigation cases and travel

Supervise administrative support staff

Executive Legal Assistant

MGM Resorts International May 2013- May 2015

Executive Legal Assistant to Senior Vice President of Special Counsel Litigation and Chief Diversity Officer

Executive Legal Assistant to Assistant General Counsel

Provide any and all support in regards to litigation, corporate legal matters and Diversity Department

Effectively acted as liaison for corporate legal department and Corporate Executives, Board Members, Audit, Compliance and Tax departments

Manage, update and utilize Case Management system for tracking and running reports for litigation and all legal matters

Draft, review and edit contracts for Assistant General Counsel

Coordinate and schedule executive meetings

Maintain, review and approve executive and department expense reports

Oversee and update complex index for legal matters for MGM Resorts International

Attend department meetings and calendar appropriate dates and deadlines

Arrange executive travel, organize appearances and draft itineraries Paralegal for CityCenter Litigation Team

Jones Day LLP March 2012-January 2013

Provide Paralegal support for team of litigation attorneys in a satellite office

Effectively take direction and coordinate projects with litigation team, all litigation consultants and client

Independently maintain all document binders and indices of the same

Review and organize all documents filed/served daily sent from court in binders

Efficiently assist in attorneys in special in special projects; preparing deposition exhibits for attorneys and hearing preparation

Draft legal documents, correspondence and pleadings and prepare for service/ filing

Communicate and submit documents to off-site vendors for Bates labeling and creation production drives

Contact subcontractor counsel to obtain lien related documents and releases; maintain waivers and cancelled checks for lien releases

Coordinate, review and approve litigation service vendor invoices for submission for payment from client

Document review, retrieval and preparation for discovery utilizing Applied Discovery

Interface with opposing counsel document depository for imaging requests

Manage and maintain office and supplies

Create, maintain and distribute depositions transcripts and exhibits, motions, orders, hearing transcripts, deposition notices and subpoenas, dismissals, and status conference statement binders Paralegal / Legal Secretary

Johns & Durrant LLP May 2010- March 2012

Working experience in civil litigation, personal injury, transactional law, corporations LLC’s, trusts, tickets

Case Manager for personal injury cases; from intake through settlement

Perform related work as assigned by Attorneys; drafting correspondence, Pleadings and Discovery documents

Experience in trial preparation; research, document organization, preparing motion binders for hearings

Manage complex filing system of clients and cases through organization and indexing of all documents

Experience in electronic filing in Supreme Court, District and State Courts; Washoe County Eflex filing experience

Confirm hearings, meetings and appointments daily for attorneys

Enter time into Timeslips for attorneys; tracking billing and expenses

Answer, screen and route incoming calls from clients on multi-line phone; intimate client information intake for potential representation

Started in receptionist position and promoted to paralegal with completion of Paralegal and Legal Secretary Certification


-Boston University Boston, Massachusetts-Paralegal Studies

-University of Arizona Tucson- Legal Secretary Studies

-Westlake High School Westlake Village, California- Highschool Diploma CERTIFICATIONS

-Paralegal Certification completed June 2011

-Legal Secretary Certification completed October 2011

-Notary Public Clark County, Nevada


-Working knowledge of LexisNexis, Westlaw, Odyssey, Wiznet, eFlex, CM/ECF, Timeslips, Sharepoint, Lotus Notes, Applied Discovery, Case Track, Crystal Reports, TABS, Practice Master

-Proficient in Microsoft Office (Word, Excel and Powerpoint); Adobe Acrobat X (Bates Labeling)

-Knowledgeable in SMS Host® Hospitality Management System (PAR-Springer-Miller Systems)

*References available upon request

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