Project Accounting
Resume:
Shyama Duraiswamy
**** ********* ***, ******* ** 22031
********@*****.***
A top-performing Finance and Billing Analyst with more than eighteen years of experience in financial, accounting and contract billing. Strong expertise in providing exemplary performance and a high-level of attention to detail in fast paced environments, including working with high-level government clientele. Exceptional problem solving skills and interpersonal relations. Quick learner with proficiency in understanding and utilizing new software.
Professional Experience
I have over 20 years of experience working in Contract billing, Finance, Accounts Payable/Receivable areas. Within that period, over 7 years of experience in the international development field in countries such as Botswana, Djibouti, Ethiopia, Ghana and Central Asia. Along with my billing and financial management expertise is a thorough knowledge of US government rules and regulations including OMB Circulars A-110, A-122, A-133, Codes of Federal Regulations (CFR), and the Federal Acquisition Regulations (FAR). I have demonstrated success in financial aspects including financial reporting, pipelines, budget monitoring, project funds monitoring and audit of field expenses.
Employment History
Family Health International (FHI360), Washington, DC
Finance and Billing Analyst 2008 – March 2018
Ensure good internal controls in billing for a multi-million dollar portfolio.
Review contract setup information in Costpoint prior to billing to ensure consistency with contract documents.
Generate monthly reports and invoices in Costpoint such as Fixed price, Cost Plus Fixed Fee, Time and Material, and Unit Pricing for assigned contracts and grants.
Reconcile the accounts receivable ledger to ensure that all payments are accounted for and posted.
Review invoices and support schedules for accuracy and distribute to project staff for approval.
Ensure all invoices and supporting schedules are sent to the clients by emailing, and electronic invoicing using iRAPT (WAWF) and record relevant to the portfolio in the appropriate timeframe and location.
Follow-up with clients to initiate collections on past due accounts, process adjustments as necessary.
Work in association with the Accounts Receivable Manager and project staff, review delinquent balances and provide additional data to effect payment and achieve outstanding receivables.
Act as the liaise with contract management, project and accounting staff to effectively resolve cost/billing issues and correct any inconsistencies.
Work with contract department and project staff to resolve any discrepancies that may exist in contract agreements.
Academy for Educational Development (AED), Washington DC
Senior Finance Associate 2005 -2007
Prepare and review project pipelines monthly.
Process and reconcile monthly financial reports, including revision of bank statements, bank reconciliations, submit expense reports, advance reports, petty cash reports, and cash flow reports.
Provide analysis of financial performance for field offices, evaluations cash flows.
Track project budgets and pipelines, check and allocate invoices and expense reports to appropriate funding sources, process consultant fees and vendor payments, verify costs against project budgets and obligated funds.
Maintain direct and open communication with field office directors and staff, concerning financial issues and procedures affecting field office operations.
Maintain Project Financial files, ensuring complete and proper backup/audit documentation
Review the proper allocation of invoices according to funding source and expense categories
Print, review, and verify monthly cost sheets, research and reallocate charges on cost sheets as necessary.
Monitor costs against budgets and obligated funds.
Review financial reports received from projects' overseas offices.
Review imprest reports (received from the regional offices overseas) for accuracy and allowability and closely work with Field Finance Managers to make any necessary changes or adjustments.
Ensure the prompt approval of imprest reports in order to maintain adequate cash availability to field offices.
Serve as a primary resource for project staff for contracts regulations.
Serve as the liaison between the organizations’ Contracts Department and project staff by helping staff in preparing fixed price agreements, subcontracts, and contract modifications.
Prepare monthly financial reports for submission to AED clients.
Provide guidance and feedback to field staff on AED policies & procedures, USAID rules & regulations and general financial/accounting best practices.
Review all procurement actions (e.g., purchase orders, consultant agreements/work orders, and subcontracts) for required supporting documentation, financial accuracy and conformity with AED and USAID policies, procedures and regulations.
Liaise with the Office of Compliance and Internal Audit to provide necessary documentation and answers to questions arising from internal reviews or audits.
Accounting Associate - Accounts Payable 2001-2004
Maintain accounts payable system including payment of bills, preparation and processing of checks and wire transfers in JAMIS accounting system.
Follow up and resolve discrepancies of vendors related to invoice processing.
Setup and Maintain vendor accounts in JAMIS accounting system.
Ensure vouchers are coded to the correct general ledger codes.
Perform weekly check runs and monthly reconciliation of outstanding checks lists.
Research and resolve a variety of routine internal and external inquiries of employees and vendors concerning account status including communicating the resolution of discrepancies to appropriate persons.
Review and process employee expense reports.
Finance Assistant March 1999 to December 2000
Process and reconcile monthly financial reports from the field offices, provide financial and accounting support to the Kellogg South Africa granted project and the Botswana Development Training Projects
Process wire requests and check requests of the field offices and vendors in compliance with contract requirements.
Review and process AED staff and consultants expense reimbursement requests.
Monitor staff and consultant advance accounts.
Review project cost reports to ensure project expenses have been allocated correctly. Research charges on cost sheets and reallocate as necessary.
ABC Imaging LLC, Washington, DC
Accounts Receivable Technician May 1998 to February 1999
Process cash receipts and post checks to accounts receivable subsidiary ledger.
Reconcile customer accounts and issue credit memos. Communicate with customers concerning their accounts.
Health Systems Research Inc., Washington, DC
Accounting Assistant February 1998 to April 1998
Assist the Finance Manager with all aspects of the daily and month end financial closing functions.
Review and process daily and monthly vendor invoices and prepare accounts payable vouchers for payment.
Prepare and process daily and monthly invoices, coordinate month-end balancing and bank deposits.
Education
High School diploma – Biology, Harischandra College, Negombo, Sri-Lanka
Associate Degree in Business Administration Strayer University, Washington, D.C.
Bachelor in Business Administration, Accounting concentration Strayer University, Washington, D.C.
Currently enrolled in MBA-Business Management program– Strayer University Washington, D.C.
Honors and Distinctions:
President’s List Awards at Strayer University (Washington, D.C.)
Member of the Phi Theta Kappa Honor Society.
Nominee of the Golden Key International Honor Society at Strayer University.
Professional development
Technology skills: Microsoft Office-MS Word, Excel, PowerPoint, Access & Outlook, QuickBooks, Cognos Reporting, Deltek Costpoint, JAMIS Accounting System, Sage 50 Accounting System (formerly Peachtree), Electronic invoicing software- iRAPT (WAWF)
Seminaries: USAID Rules and Regulations
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