Office Manager

Kevin Keyes

*** **** **** ******, #**~ New York, NY 10016~Phone: 646-***-**** ~*******@*****.***

Office - Faculty Manager / Administrator

Detail-oriented, dedicated professional with the ability to direct all facets of office operations with a focus on efficiency, employee satisfaction and quality assurance. Proficient in devising, implementing and managing various successful programs and projects. Superior leadership talents relating to team initiatives, staff training and project management.Ability to work independently or with a team in a fast pace environment. Consistently demonstrated success in taking calculable risks, executing effective strategies and identifying growth opportunities. Adept in solving problems and overcoming challenges which arise. Computer proficient (MS Word, Excel & Outlook).

Selected Career Highlights

Successfully initiated and negotiated a new vendor contract – resulting in company savings of 32%.

Developed a new relationship with a lighting company, effectively driving savings of 15%.

Visited all firm offices with locations including New York, CT and Purchase, NY – ensuring all offices had uniformity in design and operated with efficiency.

Professional Experience

Carleton Energy Consultants, 818 6th Avenue, New York, NY 10001 March 2017 - Present

Office Administrator / Manager

Supervised a staff of 45 men and women in various positions.

Controlled inventory maintained office supplies for bathroom, kitchen and general office supplies for entire office.

Established and maintained Human Resourse-related files.

Prepaired employee time-sheets from the previous week for payroll., Ensuring that company clock in and out policy’s where adhered to.

Monitored and recorded employee sick days, personal days and vacation time.

Responsible for the care and maintance of all company vehicals including major repairs, tune ups and yearly registration.

Concept Capital LLC., 546 5th Avenue, New York, NY 10036 May 2007 – January 2017

Office Administrator / Manager

Oversee all day-to-day office operations and processes with efficiency, cost-effectiveness and quality.

Provided general service and vendor management support for up to 15 Hedge Funds and businesses at a time (including four direct reports from the company in New York, NY, Purchase, NY and CT).

Managed proprietary trading desks with as many as forty-five traders at a time.

Initiated contact and negotiated with vendors – finalizing contracts for cost savings and increased quality.

Planned, oversaw and controlled budget levels to drive profitability and cost-effectiveness.

Review and approve all transactions regarding spending for office’s break-room and office supplies, approved all repaires and office improvement spending for New York, CT and Purchase, NY.

Set up new employee documentation and work space, ie: building access, work space.

Maintained office copy machines, fax machines and various other office related equipment.

Involved in devising office policies and procedures.

Maintain physical and electronic files.

Setting up new computers software and phone lines, Assist with resolution of local technology issues.

Serve as the contact person regarding new and existing services for all office services venders and contractors.

Analyze the company’s satellite office receipts for the month to ensure budgetary compliance.

Obtain and evaluate all relevant information to handle product and service inquiries.

Answer phones, order kitchen and office supplies, greet guest, covered receptionist desk when needed, maintained and booked conference rooms, separated postal mail, FedEx, UPS and delivered to individuals.

Middlegate Mortgages, 8 West 40 street, New York, NY 10018 May 2005 – May 2008

Office Administrator / Manager

Effectively recruited, interviewed, hired and trained new hires.

Booked flights, scheduled meetings, calander management for upper managements.

Coordinated and planned a wide range of business events, activities and luncheons.

Changed record and filing system from paper to online computer filing system.

Planned and organized various office functions and processes.

Made payments to vendors for various services rendered.

Maintained and ordered new supplies and office inventory.

Devised and enacted the office spending budget for the firm.

Maintained professional appearance of office.

Liaised with property agents and landlords regarding overall maintenance, ie: bathrooms, carpet cleaning, air-conditioning.

Implemented extra curriculum activities for employees ie: AMC movie tickets, bowling nights, in house self-defense classes.

Education

Office Management Certification (2005) Dorothy Hartley Learning Center

Various Courses taken Hunter College New York, NY

Academic Diploma (1983) Seward Park HS

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