Administrative Assistant

Jennifer Jacobsen

**** ***** ******

Seal Beach CA 90740

Home: 562-***-**** ************@*****.***

Career Objective

Quality-focused and committed to approaching tasks with tenacity and attention to detail. Seeking a role of increased responsibility and authority.

Core Competencies

Self-directed Excellent at Multitasking

Works well under pressure Organized

Detail Oriented Dependable

Great Communication Skills Proficient with Microsoft Office

Professional Experience

Office Assistant

March 2016 – Present

ETA Advertising – Long Beach, CA

•Answers phone calls in a friendly but professional manner, and forwards all calls to the appropriate personnel

•Collects and distributes mail

•Administers parking cards and validation stickers for office

•Maintains and restocks the copy room and kitchen

•Monitors equipment operation and repairs

•Coordinates facility repairs and replacements

•Schedules and coordinates meetings, appointments, and travel arrangements for supervisors and managers

•Maintains and organizes the supervisor’s calendar

•Organizes in-office functions

•Orders office supplies and snacks while tracking the expenditures to stay within the budget

•Collects employee by-weekly expense reports and enters them into the system for reconciliation

•Prepares the conference room for meetings and conference calls

•Types and proof reads correspondence, memos, drafts, and emails for upper management

•Plays an integral role in submitting Request for Proposals

•Assists in coordinating events, including the Long Beach Post 2016 “40 under 40” event

•Currently working with the Pasadena Fire Department on developing their 2018 Strategic Plan

•Assists the Human Resource Department

•Assists the Accounts Payable and Receivable Departments

•Assists the Accounts Team on various projects

Office Assistant

November 2014 - February 2016

ELA Advertising - Irvine, CA

•Played the role of liaison between clients and staff

•Provided outstanding customer service

•Showed leadership, and organizational skills; thrived within a detail-oriented, deadline-driven environment

•Monitored equipment operation and repairs

•Coordinated client meetings and presentations by arranging for facilities and catering and issuing the appropriate information to attendees

•Booked domestic and international travel arrangements, including booking airfare, hotel and transportation

Retail Sales Consultant

February 2014 - June 2014

AT&T Wireless Store - Seal Beach, CA

• Sold wired and wireless products.

• Answered customers’ questions regarding products, prices and availability.

• Emphasized product features based on the analysis of customers’ needs.

Sales Representative

September 2013 - November 2013

Cumulus Broadcasting - Ventura, CA

• Set up appointments with potential clients.

• Set up advertising plans for their business

• Provided ongoing follow up and customer Service.

Sales & Marketing Representative

April 2008 to August 2013

Toga Radio, LLC - Saratoga, WY

• Generated new radio clients through cold calling and other various forms of media research.

• Provided clients with frequent customer service visits to determine if the current campaign was working or if changes needed to be made to better promote their business.

• Exceeded sales goals.

September 1990 - May 1996

Education

September 1990 - May 1996

•Bachelor's Degree: Fashion Merchandising

•Minor: Marketing

•University of Wyoming - Laramie, WY

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