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Administrative Assistant Microsoft Office

Frederick, Maryland, United States
May 23, 2018

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Ellison Court, Frederick, MD 21703



A highly skilled business management candidate with wide-ranging knowledge of business principles is seeking a position that provides opportunities to utilize administrative skills for the development of the company.


Excellent organizational and time management skills.

The ability to work effectively in a team environment or independently.

Ability to manage in fast-paced work environment, multiple complex tasks and meet strict deadlines.

Experienced in creating, maintaining, and updating information of confidential and non-confidential nature.

Ability to organize and coordinate multi-agency events and meetings.

Proficient with MS Office (MS Word, PowerPoint, Excel) and business enterprise applications.

Excellent customer services skills, professional attitude.

Experience employing varying styles, approaches, skills, that reflect an understanding of the role of culture in a diverse and multicultural workplace.


University of Maryland University College, College Park, MD

Master of Business Administration (MBA), 2018

Strayer University, Rockville, MD

Bachelor of Business Administration (BBA)


Administrative Assistant/Travel Coordinator, 2015 - present

Leidos Biomedical Research, Frederick, MD

Deliver a broad range of professional administrative services in support of several on-going clinical trials.

Demonstrate ability to take the initiative to respond to rapidly changing priorities with the clinical studies.

Arrange and coordinate logistical matters for scientific meetings

Prepared meeting summaries and action items for final review.

Preparation and tracking of documents related to meeting approvals

Coordinate complex domestic and international travel and prepares expense reports and travel reimbursements.

Coordinate conference room scheduling/logistics and calendars for staff, schedules appointments.

Duties include data analysis, and preparation of reports.

Communicate and interact with high-level executive, to gather and compile information for dissemination.

Assist in the collection and compilation of metrics data and operational accomplishments in support of Leidos Biomed reporting requirements.

Extract data and develops, presentations, and correspondence on program-related activities and projects.

Prepare purchase requests in the CostPoint System; reconcile invoices in Concentric finance system.

Update subcontract forms in SharePoint database to show concurrence with subcontract status.

Office Manager, 2012 – 2015

Caelum Research Corporation, Rockville, MD

Performed administrative and executive support to managers, president and CEO.

Provided support to HR by assisting with employment verification process, employee on-boarding and off-boarding/new employee orientation/preparation of new employee information.

Coordinated meetings, teleconferences and travel for all executives and field staff, company events and high level monthly managers meetings.

Supported business development, accounting, legal departments

Produced and formatted presentations.

Responsibility included procurement all office supplies, negotiating terms and pricing agreements with vendors.

Managed the overall corporate office; coordinated with building management and the various vendors to ensure a productive business environment is maintained.

Supported the inventory control process of Caelum HQ assets, and ensured appropriate documentation is established, maintained, and accessible to the organization.

Assured the Quality Assurance System (QMS) is established, implemented, maintained, and performed to requirements in accordance with the ISO 9001:2008 standard.

Assisted with developing, maintaining and coordinating procedures/processes/work instructions in support of QMS; Assisted with internal audits.

Assured awareness of all quality requirements throughout Caelum and to interested parties by communications, trainings, and program support.

Provided oversight and coordination of all corporate quality initiatives.

Ensured that ISO 9001:2008 certification was up to date and assisted with conducting internal audits.

Supported ISO/IEC 20000:2010 (IT Service Management) activities to include document


Maintained all company documents to ensure that most current versions were in document SharePoint repository.

Resource Management Analyst, 2006 – 2011

KT Consulting Inc, Contractor, NIST, Gaithersburg, MD

Developed documentation for agreement.

Modified and reviewed Independent Contractor Agreements.

Tracked contractor funding and deliverables.

Supported our government clients by keeping track of consultants and reporting performance issues

Gathered consultants' project status information and create reports for distribution to corporate staff on a weekly basis.

Received, distributed, tracked and maintained SharePoint database confidential files according to established procedures and security standards.

Assisted in managing short-term federal projects. Liaison for temporary staff and corporate staff.

Informed consultants of upcoming projects and update employment status.

Distributed contract agreements to consultants and corporate for processing in a timely manner.

Coordinated monthly project orientation.

Provided confidential financial data to directors and request new agreement once new consultant is awarded a project.

Prepared invoices and all other financial documents.

Verified and approved travel allowances, travel budget; provided per diem and all other travel related information based on the FTR.


MS Project, Microsoft Office, Publisher, Adobe Acrobat

CostPoint, CAMs, Hyland On-base Docs for Deltek. Concentric, Cognos Reporting

SharePoint Document Repository – Document control.

Reports/Minutes preparation.

Meetings & Event Planning.

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