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Document Control Specialist

Location:
Sugar Land, Texas, United States
Posted:
May 21, 2018

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Resume:

Colleen Tisdale

**** ********* **, ******** ** **406

832-***-****

ac5jos@r.postjobfree.com

Profile

Highly motivated individual with excellent organizational skills, ability to analyze and solve problems, effective written and oral communication, very detail-oriented. Responsible for all levels of hard copy and electronic document management for capital projects, including receipt, review, data input, and electronic distribution of project documentation. Work processes flow through both internal and external project team members, including all procurement, contracts, and engineering disciplines. Close interaction with engineers, buyers, contract managers, and clients to ensure project deliverables associated with contractual requirements are met. Project start up activities that enables the processing and maintenance of the electronic document file system and prepare for archival of client’s deliverables for project close out. Responsible for the life cycle of electronic data and documents, from project start up through project close out.

Skills

Computer:

MS Office Suite (i.e. Word, Excel, PowerPoint)

Proprietary software both at Honeywell and Fluor

Project Online (POL), Brava Server, Coreworx (document management internal software)

Connection (Internal Intranet), Talent Central (internal Personnel Management)

Experience

Town Center Pediatrics (August 2017 – Present)

Front Office Administration

Responsible for a wide range of administrative tasks to ensure that the office runs smoothly within the busy pediatrics office.

Duties include greeting and checking in patients, collecting co-pays and balances. Verifying insurance, Answering phones, scheduling patients for proper appointments. Process, compiling medical records and charts. Operating computer proprietary software and office equipment. Maintaining supplies and appearance for the office.

Honeywell Corporation (August 2016 – March 3, 2017)

Senior Document & Data Management

Coordinating documentation from both clients and vendors. Close document support for engineers after receiving their drawings and documentation by using task specific software. This is a 24 hour operation where when we finish the day in North America, there is a seamless transition to our team in India. As of March 3, 2017 my contract with Honeywell has ended.

Fluor Corporation (September 1996 – April 2016)

Principal Document & Data Management

Handled time sensitive and accurate documentation submittals and reports throughout the duration of the project by working closely with project engineers, buyers and clients; maintained knowledge and status of all discipline documents; review and analyze customer specifications for requirements; develop the operation and maintenance manuals as a project deliverable during project close out. As an expeditor, was responsible for expediting both internal documents for all Engineering disciplines designs and external documents from Contractors and Vendors for equipment, services and material purchased. Expediting is an important activity in the coordination of the receipt of the documents with the delivery of equipment and material to the construction site.

As a Document Control Tech/Lead

Provided a wide variety of administrative support services within departments and projects through research, analysis, and coordination with functional departments and disciplines. Performed other administrative activities as directed by supervisors. Operate standard office equipment, including automation tools. Planned controlled and directed administrative activities on large projects. Extensive subject-matter knowledge of Projects communication program processes, implementation and execution.

-20 years of Document Control experience in Oil, Gas and Chemical as well as Power Plants.

-Supervised and coordinated department requirements and procedures

-Outstanding writing skills; authored, edited, quality checked ariticles, procedures, reports and correspondence

-Self motivated coupled with high-energy initiative; ability to work independently with no supervision

-Trained new employees and established work processes and objectives

-Researched issues and responded to senior-level management; identified root cause and viable solutions

-Leader; strong organization skills and lead through knowledge sharing

-Responsible for Project EDMS and create a distribution Matrix for distribution of documents within disciplines, sub-contractors and clients

-Create work process procedure according to standard operating procedures

-Collect, process and keep up to date all documents necessary to ensure project progress

-Develop and maintain a comprehensive organization of files and data

-Verify scanned documents accuracy with source documents; proofread title, spelling, revision and revision history, dates and required signatures.

-Resolves errors and discrepancies

-Handled engineering and vendor documents; expediting vendors to ensure compliance with terms and conditions of purchase orders for shipment of drawings and equipment

-Weekly meetings with mulitiple deparments, management and personnel; provided updates on activities

-Directed Quality Assurance support audits, internal technical reviews, client reviews and ISO 9000 audits

-Preform document audits as needed

-Utilized POL (Projects OnLine) as a web-based EDMS system for exchange of documents to clients, sub-contractors and vendors

-Posts, scans, copies and files transmittal, drawings and specification

-Maintain library of Master and Superseded documentation

-Maintain and develop a record keeping system to identify, maintain, store and control source documents and electronic records

-Administrative support including data entry and spreadsheet entry

-Recover/restore corrupted document files when needed

-Adhere to the Project procedures

-Perform other duties as assigned



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