Executive Assistant Administrative
Resume:
CODYSUE V. CONGDON
Houston, TX 77025
**************@*****.***
SUMMARY
Seasoned executive assistant with 10+ years of experience supporting professionals at all levels
Adept at performing a wide variety of administrative tasks, interpreting policies and procedures and maintaining confidentiality with the ability to operate independently and with discretion
Extensive experience with office management practices including budgeting (preparation/expense tracking), accounting (invoice processing, reconciliation of monthly credit card statements), personnel
(new hire on-boarding, record maintenance), facilities management (space planning/new build-out coordination, coordination of department relocations and personnel moves) and vendor relations
(contract negotiation, supply/equipment procurement and maintenance)
Proficient with Microsoft Office suite of products, SAP, Concur and various other travel software EXPERIENCE
United Bank of Switzerland (UBS), Houston, TX May 2017 – May 2018 Executive Assistant to Managing Director, Head of Energy/Americas
Provided executive support to Head of Energy (Rob Pierce), 2 Managing Directors, 6 Junior Bankers, and 4 Interns (during the Summer)
Assisted in supporting the Global Head of Energy when coverage was needed
Maintained professional relationships with Managing Director’s clients
Processed complex expense reports using Concur
Responsible for coordinating international and domestic travel
Scheduled and maintained constantly changing calendars
Acted as a Concierge for Executive’s client meetings including the coordination of catering, A/V, space procurement, parking, and ground transportation
Made event planning decisions on behalf of Executive
Completed personal tasks as requested
Jefferies (Global Investment Bank), Houston, TX Feb. 2017 – May 2017 Executive Assistant to Vice Chairman/Global Head of Energy (Consultant)
Provided interim executive support to the Global Head of Energy (Ralph Eads)
Coordinated heavy travel, calendar appointments, correspondence, and expense processing
Acted as a Concierge for Executive’s client meetings
Completed personal tasks as requested
The Baylor College of Medicine, Houston, TX Aug. 2012 – Dec. 2016 Executive Assistant to the Chairman, Department of Orthopedic Surgery Feb. 2015 – Dec. 2016
Provided calendar maintenance, travel coordination, and processed expenses
Prepared, edited, and proofread presentation materials
Maintained e-filing system
Credentialed and licensed professional memberships
Coordinated, managed, and accounted for the Chairman’s expert witness work CODYSUE V. CONGDON
(cont.)
Made event planning decisions on behalf of the department
Acted as the Administrator for Faculty Meetings, which included preparing, distributing, and archiving agendas, minutes and materials
Regularly Scheduled Series (RSS) Coordinator, which required providing administrative support to RSS Director and Grand Rounds presenters and monthly event planning
Acted as a liaison for Faculty Affairs, which included maintaining contracts and faculty agreements as well as coordinating new faculty appointments
Executive Secretary to the Dean, Graduate School of Biomedical Sciences Feb. 2014 – Feb. 2015
Provided calendar maintenance for the Dean as well as the Master Calendar for the school
Office coordinator for the Dean and Graduate School
Scheduled travel and processed expenses
Made event planning decisions on behalf of Dean and Graduate School
Dissertation management
Acted as an Administrator for the Policy Committee, which included preparing, distributing, and archiving agendas, minutes and materials
Senior Administrative Assistant, Office of Development and Alumni Affairs Aug. 2012 – Feb. 2014
Reported directly to the Vice President of Philanthropy and Alumni Relations
Completed special projects as assigned
Office Coordinator and Receptionist
Provided administrative support to 3 executives and 2 staff members
Maintained Donor, Board, and Faculty relationships
Provided calendar management for executives and conference rooms
Scheduled travel and processed expenses
Mayor, Day, Caldwell and Keeton, LLP, Houston, TX 1994 – 1998 Executive Litigation Receptionist
Concierge for Litigation Floor in a client facing position
Provided calendar maintenance for conference and war rooms
Scheduled document transportation, pick up, and delivery Rapha, Inc., Houston, TX 1989 – 1994
Executive Receptionist
Concierge for executive lobby in a client facing position
Provided calendar maintenance for conference rooms
Oversaw supply procurement and maintenance
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