CODYSUE V. CONGDON

**** ********* ******

Houston, TX 77025

713-***-****

ac5jo9@r.postjobfree.com

SUMMARY

Seasoned executive assistant with 10+ years of experience supporting professionals at all levels

Adept at performing a wide variety of administrative tasks, interpreting policies and procedures and maintaining confidentiality with the ability to operate independently and with discretion

Extensive experience with office management practices including budgeting (preparation/expense tracking), accounting (invoice processing, reconciliation of monthly credit card statements), personnel

(new hire on-boarding, record maintenance), facilities management (space planning/new build-out coordination, coordination of department relocations and personnel moves) and vendor relations

(contract negotiation, supply/equipment procurement and maintenance)

Proficient with Microsoft Office suite of products, SAP, Concur and various other travel software EXPERIENCE

United Bank of Switzerland (UBS), Houston, TX May 2017 – May 2018 Executive Assistant to Managing Director, Head of Energy/Americas

Provided executive support to Head of Energy (Rob Pierce), 2 Managing Directors, 6 Junior Bankers, and 4 Interns (during the Summer)

Assisted in supporting the Global Head of Energy when coverage was needed

Maintained professional relationships with Managing Director’s clients

Processed complex expense reports using Concur

Responsible for coordinating international and domestic travel

Scheduled and maintained constantly changing calendars

Acted as a Concierge for Executive’s client meetings including the coordination of catering, A/V, space procurement, parking, and ground transportation

Made event planning decisions on behalf of Executive

Completed personal tasks as requested

Jefferies (Global Investment Bank), Houston, TX Feb. 2017 – May 2017 Executive Assistant to Vice Chairman/Global Head of Energy (Consultant)

Provided interim executive support to the Global Head of Energy (Ralph Eads)

Coordinated heavy travel, calendar appointments, correspondence, and expense processing

Acted as a Concierge for Executive’s client meetings

Completed personal tasks as requested

The Baylor College of Medicine, Houston, TX Aug. 2012 – Dec. 2016 Executive Assistant to the Chairman, Department of Orthopedic Surgery Feb. 2015 – Dec. 2016

Provided calendar maintenance, travel coordination, and processed expenses

Prepared, edited, and proofread presentation materials

Maintained e-filing system

Credentialed and licensed professional memberships

Coordinated, managed, and accounted for the Chairman’s expert witness work CODYSUE V. CONGDON

(cont.)

Made event planning decisions on behalf of the department

Acted as the Administrator for Faculty Meetings, which included preparing, distributing, and archiving agendas, minutes and materials

Regularly Scheduled Series (RSS) Coordinator, which required providing administrative support to RSS Director and Grand Rounds presenters and monthly event planning

Acted as a liaison for Faculty Affairs, which included maintaining contracts and faculty agreements as well as coordinating new faculty appointments

Executive Secretary to the Dean, Graduate School of Biomedical Sciences Feb. 2014 – Feb. 2015

Provided calendar maintenance for the Dean as well as the Master Calendar for the school

Office coordinator for the Dean and Graduate School

Scheduled travel and processed expenses

Made event planning decisions on behalf of Dean and Graduate School

Dissertation management

Acted as an Administrator for the Policy Committee, which included preparing, distributing, and archiving agendas, minutes and materials

Senior Administrative Assistant, Office of Development and Alumni Affairs Aug. 2012 – Feb. 2014

Reported directly to the Vice President of Philanthropy and Alumni Relations

Completed special projects as assigned

Office Coordinator and Receptionist

Provided administrative support to 3 executives and 2 staff members

Maintained Donor, Board, and Faculty relationships

Provided calendar management for executives and conference rooms

Scheduled travel and processed expenses

Mayor, Day, Caldwell and Keeton, LLP, Houston, TX 1994 – 1998 Executive Litigation Receptionist

Concierge for Litigation Floor in a client facing position

Provided calendar maintenance for conference and war rooms

Scheduled document transportation, pick up, and delivery Rapha, Inc., Houston, TX 1989 – 1994

Executive Receptionist

Concierge for executive lobby in a client facing position

Provided calendar maintenance for conference rooms

Oversaw supply procurement and maintenance

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