Executive Administrative Assistant

Gina Purcell

**** **** ***** *****

Fort Worth, TX 76244

************@*****.*** 940-***-****

Qualifications Summary

Resourceful Executive Assistant offering 15 + years of experience supporting the SVP, CFO and other top Executives and managers. Skilled at multi-tasking and maintaining a strong attention to detail, very versatile in any task given

Excellent professional dedicated to making the lives of busy Executives easier. Serve as an effective gatekeeper, prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks

Proficient user of MS Office (Word, Excel, PowerPoint, Visio and Outlook), Zebra printers and computer savvy

Maintaining Confidentiality and Professionalism always

Professional Experience

Regal Professional Services December 2017 – present

Fort Worth, TX – Executive Assistant/Office Manager

Provide support to COO and other staff as needed

Arrange travel as needed for staff, guest, hotel and transportation

Set up office in Haltom City, arranged various services to be done to have building ready for inspection for Certification of Occupancy

Scheduling trucks to pick up freight and ensure delivery

Office management arranging cleaning and contacting various vendors for new services

Ordering office supplies/shop warehouse supplies as needed

Putting together binders with specs, creating tabs to separate jobs

Creating PO’s, working with Corporate Accounts Payable in keeping PO’s current in Cin7

Filing packing slips with PO’s when received

Using company Credit Card to pick up parts/supplies as needed, reconciling monthly statements

Ensuring Warehouse employees time sheets are sent to agencies on weekly basis

Put merchandise kits together for warehouse to ship

Creating shipments with UPS as well as Freight with various carriers

Assist with onboarding new employees

Sally Beauty Holdings, Inc. Nov. 2006 – June 2017

Denton, TX – Executive Assistant

Provide support to the Sr. V.P. & CFO; V.P. CAO & Controller; V.P. of Investor Relations and International Controller; including Directors and Managers as needed

Assist with on boarding of new hires, order business cards, set up phone, order and maintain office and kitchen supplies

Arrange travel, hotel, and transportation Domestic and International, keeping passports current, TSA approval for Executives

Answering and screening calls for Executives; provide back up support answering calls for various departments, greeted visitors entering the office for meetings

Distribute company-wide announcements, book conference rooms and coordinate catering for meetings

Assemble material for the quarterly Financial Review Meetings, and ensure their receipt to the attendees, assisted with Legal department with creating Board Books, binding and mailing

Enter data for bulk email distribution for the Investor Relations Department; pull profiles of analysts that visit our office or for conference calls

Maintains the department files and records in an organized manner; processed check requests, approved invoices, processed expense reports, reconciled credit card statements

Assisted making changes to our company website as needed

Gina Purcell

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Poly Pipe, Inc. Feb. 2006 – Nov. 2006

Gainesville, TX – Executive Assistant

Provided Support to the President, CEO, CFO and Operations Manager

Set up quarterly Board Meetings, arranged catering, travel and hotel accommodations for Executives and Board Members

Keeping professionals updated with current calendar events

Processed expense reports for Managers and Sales Department

Reserved conference rooms, and projector for special meetings, assisted others with special projects as needed

Assisted with mail distribution, provided front desk phone relief as needed, order and maintain office and kitchen supplies

Set up Corporate Purchase Orders and set up vendors as needed for all 7 Poly Pipe Plants on SAP program

Education

Cooke County College, GED

Avalon Vocational School, Medical Secretary / Diploma - GPA 4.0

North Central Texas College, GPA 3.0

Workshops: Microsoft Excel, Word, PowerPoint, Grammar and Proof Reading

Notary - April 15, 2021

Accomplishments

Keeping calendar updated and ensuring Executives are on track with upcoming meetings

Preparing necessary documents for meeting and ensure conference room set up

Being an effective gatekeeper

Prioritizing duties

Being resourceful and a go to person, mentoring others

Setting up building for new business in Haltom City

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