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Accounts Payable & Payroll Director

Sykesville, Maryland, 21784, United States
May 18, 2018

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J. Carl Young, Jr.

**** ***** **.

Sykesville, MD 21784

443-***-**** Home 443-***-**** Cell


Seasoned accountant and finance systems professional with a record of accomplishment and a reputation for integrity who completes accounting activities with accuracy and by meeting deadlines. Seeking to bring my vast experience to a highly respected organization and become a valuable team member of business office professionals.


Payroll & Accounts Payable Director August 2012 – March 2018

Montgomery College Rockville, MD

- Responsible for the processing of all payroll and accounts payable for the college in an accurate and timely manner. Maintained an up-to-date employee and vendor database, including identifying 1099 vendors.

- Supervised and managed the offices of accounts payable and payroll, a team of eight employees.

- Accomplished combining two separate bi-weekly payrolls (employees with benefits one week, non-benefits employees second week) into one bi-weekly payroll that created efficiencies and cost savings for the college.

- Successfully outsourced accounts payable and student refunds disbursements to a third party vendor utilizing PayNetExchange system with payment methods of virtual card, ACH and printed checks. Virtual card payments resulted in generating monthly rebates to the college. -

Efficiencies were created in eliminating printing, folding and inserting checks for mailing.

- Complete knowledge of the procure to pay cycle. Ensured the three-way matching process was followed. Verified account codes and budget availability.

- Coordinated the implementation of ERP system releases and upgrades for accounts payable and finance with the IT and human resources departments.

- Resolved any issues with the transmission of positive pays files to the bank.

- Responsible for the reconciliation and successful transmission of the purchasing and corporate card transactions downloaded from the bank and uploaded into the college’s financial system.

- Provided end user training to the college community as it related to Accounts Payable..

- Coordinated and assisted with the fiscal year end close, which included proper recording of prepaid invoices and accruals. Performed the system functions to close the fiscal year.

- Provided schedules and supporting documentation as requested by the external auditors.

- Responsible for the calendar year issuance of federal tax form 1099 to vendors and the IRS.

Finance Systems Specialist February 1999 – August 2012

Montgomery College Rockville, MD

- Provided leadership for the planning, procurement, implementation and integration of the financial module of the ERP information systems that supported all aspects of the Office of Business Services.

- Responsible for the maintenance of all existing systems in the finance unit which includes system upgrades, enhancements and database table changes.

- Successfully lead and completed a long term project that resulted in developing a new chart of accounts in a structure to simplify and improve financial reporting.

- Assisted in the design and implementation of the ImageNow document imaging system for accounts payable and financial reporting. Imaged invoice documents with the supporting documentation, including W-9 forms, for record retention.

- Assured that the financial information system remained in balance and functioned properly in accordance with generally accepted accounting principles.

- Acted as go to person in resolving all finance system problems and issues.

- Responsible for resolving transactions processed against accounts with insufficient funds.

- System security administrator of all financial systems within the Office of Business Services as well as with external websites, including federal agencies.

- Maintained security profiles for all users (administrators, faculty and staff) of the finance module of the college’s information system.

Developed training materials and provided training to all budget/account managers. .

- Monitored trends in finance related technologies and continually updated plans to transition from current systems to future technologies compatible with industry best practices, the college IT environment and within college budgetary constraints.

SIS Finance System Coordinator October 1997 – February 1999

Community College of Baltimore County – Dundalk Campus Baltimore, MD

- Assisted in the selection and purchase of an enterprise wide relational database information system.

- Directed the conversion and implementation of the finance, payroll and human resource modules from legacy systems to the new Student Information System.

- Responsible for the maintenance of these systems which included system upgrades, enhancements and database table changes.

Assistant Controller/Operating Budget Analyst July 1996 – October 1997

Community College of Baltimore County – Essex Campus Baltimore, MD

- A consolidation of the three community colleges in Baltimore county resulted in the Assistant Controller position being created.

- A member of the president's executive staff at the Essex campus the position functioned as a liaison between the campus and the system finance office located on the Dundalk campus.

- Assisted in the preparation of the campus budget and was available to the entire campus for any financial and/or budgetary matters.

Manager of Payroll September 1990 – June 1996

Essex Community College Baltimore, MD

- Responsible for prompt and accurate payment of all college employees in accordance with Board of Trustees' and college personnel policies.

- Maintained an accurate and up-to-date employee data bank.

Supervised a payroll department staff of three employees.

- Accomplished combining two separate bi-weekly payrolls (employees with benefits one week, non-benefits employees second week) into one bi-weekly payroll that created efficiencies and cost savings for the college.

- Knowledge of regulations and employee benefit laws.

Prepared and distributed all payroll related financial reports,

- Responsible for the disbursement of payroll liabilities and employee insurance plans, as well as reconciling associated related general ledger accounts.

- Duties included preparing, implementing, monitoring and analyzing the salary budget and fringe benefit plans.

- Lead person in the selection and implementation of a new human resource system, and the maintenance and enhancement of the system.

Staff Accountant July 1984 – August 1990

Essex Community College Baltimore, MD

- Supervised accounting department employees and college work study students.

- Provided accounting and budget support to internal and external associates.

- Prepared year end audit schedules.

- Responsible for maintaining the chart of accounts.

- Prepared/approved journal entries for data keypunching.

- Worked directly with external auditors on the college audit.

- Assisted in budget preparation.

- Managed the payroll office in the absence of the Payroll Manager.

- Assisted in the selection and implementation of a new finance information system.

Accounting Assistant November 1980 – June 1984

Essex Community College Baltimore, MD

- Reconciled monthly bank statements.

- Participated in financial reporting including federal grants.

- Provided accounting and budget support to internal and external associates.

- Performed internal auditing.

- Assisted in working with external auditors on college audit.


University of Baltimore

Bachelor of Science Degree

Major in accounting, minor in management.

Essex Community College

General studies with focus on accounting.

Certificate – College Business Management Institute

Intensive course of study in business and financial management for administrators of colleges and universities. One week of instruction each summer for three years to earn a certificate of completion. Sponsored by the University of Kentucky and the Southern Association of College and University Business Officers.

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