Sign in

Administrative Assistant Data Entry

Coatesville, Pennsylvania, 19320, United States
May 20, 2018

Contact this candidate



**** *. ***** *******

Coatesville, PA 19320

(Cell) 484-***-****


Berks Technical Institute Paralegal Studies

Wyomissing, Pennsylvania

**** ** 2006

Studies: Paralegal Studies, Legal Writing & Terminology; Introduction to Basic Legal Principals; Software Application; Legal Research

Coatesville Area Senior High School

Coatesville, Pennsylvania

Diploma earned in 2001

Studies: Honors Calculus and trigonometry, Honors Advanced Math, Honors English, Honors Science, Keyboard and Computer Applications, Spanish II, Honors Science, Honors History and Social Studies, Keyboard and Computer Applications, College Prep, Sports Nutrition, Health and Sports Medicine


Giannascoli & Kent P.C. Corporate & Family Law Paralegal / Legal Administrative Assistant

Exton, Pennsylvania

May 2009 to October 2016

Responsible for preparing correspondence, responsible for preparing engagement letters for new clients; Take notes/minutes during attorney/client meetings; Prepare memorandums and estate planning documents for corporate and family law clients; Prepare brief summaries for new clients/cases; Prepare and file for the Pennsylvania Department of State (Corporate Formation and Articles of Amendment); transcription; office filing and court filing; Electronic file for Chester County Court of Common Pleas, Berks County Court of Common Pleas, Montgomery County Court of Common Pleas, Bankruptcy Filing for the Eastern District of Pennsylvania; Familiarize myself with all the different county rules and regulations of filing; creating copies; preparing exhibits; ensuring that all necessary documents are attached to court documents along with all necessary supporting documentations; preparing pleading and discovery closing binders; greeting clients; scheduling appointments; opening new client files; editing, reviewing and formatting documents; data entry; communicate via telephone, email and other correspondence with clients and other external constituencies as well as others within the firm; schedule, coordinate and organize meetings, create and transcribe legal documents for the family law division with the main focus on spousal support, child support, custody, and divorce, including, but not limited to, correspondence, contracts, briefs, pleadings, discovery, motions,; proofread and edit prepared documents for accuracy; prepare court documents for electronic filing; experienced with various Court Districts and their rules for filing; maintain calendars for hearings, meetings and deadlines, perform legal research, maintain client files; enter attorney’s billable hours into Timeslips; Print and review bills; Prepare bills to be sent to clients; Ordered office supplies; and Post Office runs.

Fox Rothschild, LLP Construction Litigation Legal Administrative Assistant

Exton, Pennsylvania

October 2007 to May 2009

Responsible for preparing correspondence, memorandums and estate planning documents in connection with construction litigation; transcription; filing office documents; filing court documents with the court; operating a switchboard; creating copies; preparing pleading and discovery binders; preparing deposition records; greet clients; schedule appointments; keeping clients up to date with the status of their case; schedule appointments; open new client files and close client files that have been settled or have concluded; edit correspondence and legal documents; review and format documents and data entry; and enter time entries for attorneys.

Siana, Bellwoar & McAndrew, LLP Corporate Legal Administrative Assistant

Chester Springs, Pennsylvania

February 2006 to October 2007

Responsible for preparing correspondence, memorandums and estate planning documents; Prepare and file legal documents for the Pennsylvania Department of State (Corporate Formation and Articles of Amendment); transcription, filing; operating switchboard; creating copies; prepare mailings; prepare closing binders; greet clients; schedule appointments; docket searches; open new client files; transcribing; editing legal documents and correspondence; reviewing and formatting documents; data entry; assist front desk duties; and enter time entries for attorneys.

Barbarti’s Office Manager

Downingtown, Pennsylvania

2003 to 2006

Responsible for managing office; Running daily morning meeting; Preparing payroll, prepare contracts and proposals. Other responsibilities included handling customer complaints; Preparing estimates and contracts for general contracting construction; data entry; resolving customer disputes; book keeping; filing; marketing; and project management.

Total Containment Incorporated Administrative Assistant for the Accounting Department

Daily responsibilities included data entry; filing, printing bills; and assisting the accounting department with accounts payable and receivable.


Produce information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data and graphics; coordinating case preparation.

Conserve attorneys’ time by proofreading, researching, reviewing, verifying and routing correspondence, reports and legal documents; drafting letters and documents; collecting and analyzing information, initiating telecommunications and emails; organizing client conferences, and attorney meetings, scheduling couriers, court reporters, expert witnesses, and other special functions; coordinating preparation of charts, graphs and other courtroom visuals; and preparing expense reports and time sheets.

Maintains attorney calendars by planning and scheduling conferences, teleconferences, depositions, and travel; recording and monitoring court appearance dates, pleadings, and filing requirements; knowing when to act and when to refer matters to attorney.

Have filing up to date, especially before court and client conferences.

Screen telephone calls and email messages.

Route mail to specific delivery service and follow up on timely delivery. Arrange for service of subpoenas and other court documents.

Familiar with court filing procedures in both State and Federal Court.

Understand the mechanics of e-filing with various courts and agencies.

Open new files, request conflict of interest checks, and maintain client and business development files. Conduct periodic review for possible storage of older files; prepare files to be closed and assist with scanning, if necessary.

Review clients and visitors; maintains client and firm confidences by keeping client/attorney information confidential.

Input attorney time and ensure the timesheets are completed on a timely manner; proofread time entries and reports, process and send out final bills.

Able to maneuver Court websites for e-filing and other situations.

I have the ability to transcribe legal documents, correspondence and reports with accuracy from rough draft or dictation at a level of at least 85 words per minute (wpm).

I have the ability to maintain a professional relationship with attorney/clients and staff to ensure completion of tasks with ordinary comprehension, courtesy and tact.

I have the ability to travel locally to assist attorneys in attending client needs on legal matters (ex. If they are home bound)

I exhibit a high degree of initiative in managing multiple priorities simultaneously in a fast-paced, deadline-driven, detail-oriented work environment utilizing excellent judgment, administrative abilities, and decision-making skills.

Have approximately 10-12 years of on the job experience and have gained a thorough understanding of legal procedures and produce accurate legal documents with minimal supervision.

I am computer proficient with working knowledge of MS Word, Outlook, Excel and similar document management systems.

I am highly organized, detail oriented with the ability to multi-task and I take great pride in my work.

I work well under stressful situations.

I understand that there are times when there is priority work that needs to be completed you will have to stay late and ensure that the work gets done completely and efficiently.

Contact this candidate