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Advanced Administrative Assistant

Location:
Houston, Texas, United States
Salary:
55,000-85,000
Posted:
May 17, 2018

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Resume:

Tenured and Resourceful Administrative Assistant. Extensive support roles for multiple executives, projects, and programs. Adept at coordinating domestic/international travel, organizing large scale meetings, and managing third-party vendors. Highly self-motivated, detail-oriented, and ensured confidentiality in all interactions. Complete follow through from beginning to end Followed thorough accounting practices for profitable daily business operations.

CORE SKILLS

Responsibility

Connectedness/ownership

Communication/verbal and writing

Detailed

Organized

Process driven

Relationship building

Problem solver

EDUCATION AND CERTIFICATION

Master of Business Administration, Texas Women’s University, Denton, TX 2017

Bachelor of Science, Public Health, Texas Women’s University, Denton, TX, 2015

Certified Associate Project Manager, (May 2018)

Currently Certified Texas Notary, 2016

PROFESSIONAL CAREER HISTORY

UNIVERSITY OF TEXAS MD ANDERSON CANCER CENTER, Houston, TX November 2015 – Present

Administrative Assistant, Sarcoma Medical Oncology

Manage multiple and complex calendars, competing requests, and meeting deadlines.

Effectively prioritize, execute tasks, and handle a range of projects simultaneously in a busy hospital.

Compare calendars for conflicts when scheduling meetings.

Create monthly fellow rotation schedule, prepare training materials, and interact through communications.

Coordinate conference calls and meetings by emails with specific agenda action items and deadlines.

Plan events, communicate with conference room, catering, decorations, and travel to site for prep.

Resolve issues that arise using root cause research and analysis of data for continuous improvements.

Perform evaluation on purchasing expenditures for purchasing office supplies to maintain budgets.

Analyze resources necessary to ensure proper daily flow in business operations.

Maintain professional and cooperative relationships with outside and inside vendors/departments.

Collaborate with financial analyst and operations manager to routinely monitor transactions, analyze reports, and discuss financial discrepancies.

Act as department liaison/buffer answering incoming calls for internal and external customers.

Update physician licensures and credentials for compliance for continuation in being able to practice.

Handle confidential records, HIPAA compliance, and maintain a filing system.

Share and maintain collaborative documents in Microsoft share point and inventory documents in The Box.

SHELL OIL, Deer Park, TX August 2015 – November 2015

Internship-Wellness Coordinator

Managed several health promotions simultaneously by creating a strategy, planning, marketing, and setting up company-wide employee wellness events.

Created a Gantt chart to monitor progress for health events and to ensure on track for maintaining goal.

Collaborated with other departments for health education event initiatives and lunch and learn events.

Prepared invoices and submitted receipts for reimbursements daily.

Maintained a weekly detailed spreadsheet on project timeline, challenges, successes, and project goal met.

Led marketing initiative to promote health events for all shifts.

Performed as coach and mentor to employees for encouragement in their participation.

MOLINA HEALTHCARE, INC., Houston, TX February 2015 – August 2015

(Executive)Administrative Assistant – Long Term Care, Nursing Facilities, and Marketing, Temp Position

Participated on cross-functional teams to learn job duties of other departments for daily business operations.

Promotes inclusiveness and collegiality by demonstrating respect and professionalism always.

Coordinated managed health care presentations for training and education for the state of Texas.

Prepared Excel spreadsheets to review, analyze, and compare weekly attendance for training sessions.

Designed and developed layout for storage location to store upcoming marketing materials.

Assumed HR specialist role that included posting job positions, coordinating interviews, and onboarding for six new employees.

SIGHTLINE HEALTH, Houston, TX July 2014 – October 2014

Executive and Personal Assistant, Temporary Position

Direct support for two executives, VP and AVP.

Managed daily operational initiatives in the business office and as a personal assistant for VP.

Compile and edit presentations. Prepare correspondence, drafts, memos, emails, and weekly reports.

Acted as a personal assistant to one of the executives by handling errands, receiving, and paying bills, created business and personal documents, and reconcile bank statements.

UNIV. OF TEXAS MD ANDERSON CANCER CENTER, Houston, TX May 2006 – July 2014

Administrative Assistant, Radiation Oncology, Breast Services, January 2014 – July 2014

Managed two Breast Radiation Oncology Research Programs.

Created charts for timeline for monthly research initiatives.

Developed Monthly faculty time off calendar for coverage.

Human Resources Assistant, Talent Development, October 2011 – January 2014

Created a workflow diagram to reflect the day to day operational flow of payment process.

Participated in bi-monthly review of tuition assistance payout and timeline to complete year end payouts.

Created new hires welcome packets and registered new employees for first day onboard orientation.

Collected data analytics for survey results for the management training courses.

Sr. Administrative Assistant, General Oncology/Integrative Medicine, February 2009 – October 2011

Administrative Assistant, Quality Improvement, January 2008 – February 2009

Client/Patient Access Support Specialist, Brain & Spine Clinic, March 2007 – January 2008

Unit Secretary, Palliative Care In-Patient, May 2006 – March 2007



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