Manager Administrative Assistant

Ernie Valdez

**** ****** ***. ********, ** *****

Phone: 559-***-****. Email: *************@*****.*** OBJECTIVE

An Administrative Assistant with extensive experience in Human Resources, business, Payroll, strong communication, leadership and problem solving skills seeking similar career role with future prospective employer.

SKILLS

MS Word 5 Years Supervising HR/Payroll

MS Excel 10+ years in HR/Administrative role

MS Power Point Type 60+ WPM w/accuracy

Adobe Photoshop 10 Key Proficient

Knowledge of all office equipment Knowledge of Business Information System Accounts Receivable Experience Knowledge of ADP Payroll System Accounts Payable Experience Knowledge of Dealer Track Payroll System Employee Assessments/Evaluations Detail Oriented

5+ years payroll/document audit Organizational Skills Strong Communications Highly Motivated

EDUCATION

Golden State Business College-Visalia, CA April 2001 Computer Business Certificate of Completion

• Maintained perfect attendance; 4.0 GPA through entire program. Corcoran High School-Corcoran, CA June 200

Diploma

EXPERIENCE

Pridestaff (Keller Motors)-Visalia, CA 12/12/2017-04/20/2018 Title: HR/Payroll Administrator

Duties: Under the direction of the Business Manager; I was responsible for maintaining confidentiality of the company. Human Resources: Kept accurate record of employee files/documents. Conducted New Employee Orientation and processed new employee information into 3 databases; also established training for all new employees. Answered all questions/inquiries for public and for employees and management. Payroll: Maintained accurate record of all employees clock in/out and timecards. Conducted payroll for 3 stores, which accounted for 160+ employees. Processed commissions, bonuses and calculated regular and overtime by printing out spreadsheets for all hours employees worked. Assisted with day to day duties within the office. Assigned special projects assigned by the business manager.

Department of Corrections and Rehabilitation 03/2005-08/2017 CSATF/SP at Corcoran

Title: Personnel Supervisor I

Duties: Under the direction of the Personnel Supervisor II and Staff Services Manager I; I was responsible for supervising between 4-5 Personnel Specialists while maintaining the highest level of confidentiality for the department.

Processed employee evaluations, processed disciplinary actions by establishing 1 on 1 meetings and group setting meetings; providing written expectations to relevant employees. Responsible for on the job training to all staff, assisted Personnel Specialists with analytical projects as assigned weekly and monthly. Reviewed all work submitted by staff prior to signing off on financial worksheets submitted to the State Controllers Office. Maintain personnel files on employees I immediately supervised. Submitted monthly reports to the Personnel Manager on employee conduct, safety, areas of concern and progress. Submitted monthly reports to the Personnel Supervisor II regarding Accounts Receivable collection status/progress. Maintained various overpayment logs on employees. Processed Cal-Pers retirement lump sum payments for separating employees which was a variation of Pension/401/457/Vacation/Holiday/Sick pay. Performed desk audits on employees to ensure they were up to date with Office standards. Conducted interviews, new employee orientation along with creating questions for the institution to utilize for interviewers on the panel. Worked with child support agencies for collection. Assisted banking agencies performing background checks on employees. Was utilized as a lead trainer during the implementation of the Business Information System (BIS) for all office staff (which included training seminars and certificates of completion). Worked closely with Cal-Pers in the processing of Health Benefits, retirements and resignations. Had to study and be knowledgeable of all bargaining unit contracts in the event there were employees who submitted grievances regarding their pay and or mistreatment. Served as an Equal Employment Opportunity Counselor for 1 year. While maintaining employees confidentiality, I was responsible for sitting with employees who had grievances against the department. Maintained reports on employees who did not submit their monthly timecards while keeping a recurring file of their timecards to audit their leave usage such as Vacation, Holiday, Sick, and FMLA. Kept various files for employees who went out on disability such as NDI, SDI and FMLA to ensure they used their allotted time. Department of Corrections Promotion History:

Office Assistant 03/2005-03/2007

Office Technician 03/2007-10/2007

Personnel Specialist 10/2007-10/2012

Personnel Supervisor I 10/2012-08/2017

Bedrooms For Less 08/2001-02/2005

Title: Customer Service Manager/Purchaser

Duties: Provided high level of customer service while working as front desk liaison. Assisted all guests with any service related issues. Answered multi line phones, performed heavy data entry, with the use of all office equipment. Served as the service manager, worked closely with furniture vendors throughout California and overseas. Ordered/Purchased inventory on a weekly basis on all bedroom furniture that was running low on inventory in the warehouse. Dispatched delivery drivers to local service calls and in the Santa Maria area. Assisted the Warehouse Manager in routing the daily deliveries and scheduled customer pick-ups. Created all advertisement fliers and distributed to the showroom floors for customers. Trained new office/clerical staff in the service department and ordering/purchasing department as a backup to me. Processed monthly reports for all monthly sales and distributed to the sales associates for their monthly meetings. Maintained a high level of safety while conducting myself in a professional manner.

**Bedrooms for Less provided service to employees in the central valley. It was in late 2002 when this office branched out and opened a showroom in Santa Maria Ca. When this took place, I was also in charge of providing service to customers and scheduling deliveries from Paso Robles through Santa Maria.