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Executive Assistant Manager

Houston, Texas, United States
May 16, 2018

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Kayler M. Williams

713-***-**** 713-***-****

A responsible corporate professional with more than ten years of key administration and operational experience. Analytically and capable of effective problem solving, handling challenges independently, and pleasing difficult clients smoothly. Has excellent oral and written communication skills, and can multitask in a fast-paced environment. Skilled at implementing effective tools for processes and procedures that help achieve organizational goals.


● Strong attention to detail

● Excellent communication skills

● Competent organizational skills

● Problem solving

● Decision making

● Reliable Teamwork


● Microsoft Word, Excel, PowerPoint

● Westlaw

● Quick Books

● Google Docs


● Increased revenue by 60% through fund raising efforts

● Decreased expenses by 17% on a $1 million operating budget

● Managed production schedules on short deadlines

● Built positive relationships with the City of Houston: Mayor's Office, Parks and Recreation Department, and Houston City Council

● Facilitated special projects in support of the organizational mission

● Resolved a variety of administrative issues in the president’s absence

● Planned, executed, and managed corporate events

● Developed administrative policies and procedures

● Supervised administrative staff

● Negotiated advantageous office and warehouse leases PROFESSIONAL WORK EXPERIENCE

Office Manager

Phytomedic Labs, Houston, Texas

Oct 2016 – Present

● Manage daily business operations, scheduling product timeline, shipment logistics and client support

● Manage calendar; facilitate travel arrangements; book flights and ground transportation

● Work with company executive on special projects and presentations

● Prepare invoices and shipping manifest for domestic and international shipments

● Process expense reports

● Maintain department files and records (hard copy/electronic)

● Perform other duties as required – work independently to prioritize and manage multiple projects simultaneously

Office Administrator/Festival Director

Art Colony Association, Inc., Houston, Texas

Jan 2014 – Jun 2016

● Managed operations of annual art festivals on a limited budget

● Fund raising efforts increased sponsor revenue by 60%

● Controlled spending to reduce expenses by 17% within an 8-month time period

● Managed production schedules on tight deadlines

● Communicated strategic thoughts to the President of the Board in a complete reporting format

● Responsible for weekly reporting from all departments

● Supervised staff, vendors, volunteers, and artists

● Prepared and managed expense reports, reconciled corporate charge statements

● Supervised accounts payable and accounts receivable processes

● Managed projects with autonomy, as needed

Executive Assistant

Houston Festival Foundation, Inc., Houston, Texas

Feb 1994 – Oct 2013

● Directed special projects to support the organizational mission statement

● Reported to the president and Board of directors on organization governance, amendments, and agendas

● Served as the first point of contact for guests and clients

● Was responsible for resolving administrative issues in the president’s absence

● Calendar management, scheduling and conference calls

● Reviewed monthly financial, budgets and forecasting reports

● Responsible for event planning and management

● Prepared and managed expense reports, reconciled corporate charge statements

● Handled domestic, international travel arrangements and itineraries

● Developed new policies and procedures

● Trained and supervised administrative staff

● Responsible for building management and lease negotiations

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