Administrative Assistant Microsoft Office

CAREER SUMMARY

I am a consummate result driven professional with 10 years’ experience in the Administrative Clerical field, Human Resources, Financial Analysis and some areas of Information Technology. I am dedicated to making the lives of busy executives easier with my personal drive to succeed.

SKILLS

Microsoft Office Proficient (PowerPoint, Word, Excel, Vizio, Lync and Outlook); SharePoint

Webinar trained (Zoom, Skype, WebEx)

Human Resource Skills include assisting with Onboarding process with scheduling interviews and once hired, making sure all requirements are met for new hires; trained in employment laws and practices.

General Office Duties: Answering phones, Copying, Typing memorandums/letters/ e-mails, Filing, Greeting clients, scheduling meetings, room reservations, A/V, and catering ;shipping packages;

Responsible for the reconciliation of all expenses of different sources of funding

Property and equipment management

Creating Requisitions for purchasing and Supply management (Procurement)

Timekeeping/ Kronos User

Creating ePAF’s(Electronic Personnel Action Forms) for new hires and existing employees

Mainlining the Business Continuity Plans and Emergency Preparedness plans

Assist with financial reconciliations of different sources of funding

Expertly manage technical support operations, diligently troubleshooting issues to identify root causes and prevent recurrence. Provided technical support to end-users, leveraging broad-based expertise to handle problem identification, diagnosis, resolution, and escalation via helpdesk system, telephone, and remote support tools.

Quickly learn and master new technology; equally successful in both team and self-directed settings; and proficient in a range of computer systems, languages, tools and testing methodologies.

EXPERIENCE

SENIOR ADMINISTRATIVE ASSISTANT – HOUSTON, TEXAS

MD ANDERSON CANCER CENTER May ’14 – Present

Provide comprehensive administrative support for Vice President, Associate Director, and Project Director of Health Policy department & Maintaining calendars of upper management

Maintains Curriculum Vitae (CV) and biographical sketch and Maintain current credentialing criteria for the Vice President

Compose formal and informal correspondence and documents, create, edit, and format presentations, and compile reports as requested

Maintain and reconcile professional Procard Transactions;

Responsible for maintaining accurate records for Internal Audits

Maintain and monitor Vice President’s Faculty Development Fund for yearly reconciliation

Analyze financial data & monitor trends for all departmental accounts; Monitors accounts for budget variances.

Reconcile and audit all personnel and non-personnel operating expenses for all divisional non-grants co/centers between PeopleSoft, Hyperion, and General Ledger systems

Monitor expense transfers, IDTs, General Ledger corrections, and monthly expenditures by established deadlines

Coordinate travel arrangements and itineraries for faculty, staff and visitors (includes reimbursements and expense reports upon completion of trips) using Concur System

ADMINISTRATIVE SUPPORT II – HOUSTON, TEXAS

KELSEY SEYBOLD CLINIC March ’13 – April ‘14

Objectives and organizational goals; Manage professional and clerical staff, including day-to-day supervision, employee relations, and staff development; Maintain effective and responsive relationships with patients, attending medical staff, and other departments.

I served as a general administrative resource to leadership and staff working on team projects, committees including division and system level employee events; resolved all cash handling, checks, and credit card transactions at the end of day for all employees.

Distribute agendas and minutes of meetings; Schedule and coordinate meetings, interviews, appointments, events and other similar activities for supervisors, which coordinating travel as well as lodging arrangements.

Other previous experience consists of Customer Service positions, and a position as a 401k Daily Administrator.

EDUCATION

LEE COLLEGE – BAYTOWN, TEXAS 2018 – PRESENT

Associates Degree in Progress – Administrative Technology

EXPERT RATING GLOBAL CERTIFICATIONS JUNE 2017

Expert Level Administrative Assistant Certification

NORTH SHORE HIGH SCHOOL – HOUSTON, TEXAS 1991 – 1995

High School Diploma – Computer Science

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