Administrative Assistant Microsoft Office

Devanshi Desai

**** * **** ****, *** *J, Niles, IL 60714 • 224-***-**** • **********@*****.***

EDUCATION

University of Illinois at Chicago May 8th 2016

Bachelor of Science in Finance

Minor in International Business

Oakton Community College May 14th 2013

Associates in Arts

WORK EXPERIENCE

Multi-Pack Solutions; Accounts Payable Specialist – Mount Prospect, IL May 1st 2018 – Present

•Preparing weekly cash disbursement request reports.

•Preparing invoices to voucher, ensuring proper matching to POs and receipts.

•Entering all invoices to be paid by check, wire transfer or ACH.

•Managing AP Inbox, responding to vendors on inquiries of invoices and payment statuses.

•Performing weekly account reconciliation. Processing over 200 invoices on weekly basis.

•Maintaining and updating vendor files.

•Reporting to Purchasing Department for any discrepancies.

Kuriyama of America; Accounting Assistant - Schaumberg, IL October 2016 – December 2017

•Answered and managed telephone lines for Accounting Department

•Updated and maintained accounting journals, ledgers and other records

•Entered Standard Vouchers into the system; verified accuracy of invoices with shipment records

•Reconciled over 300 invoices per week to Open-Receipts; Logged vouchers; Freight vouchers

•Reporting to Purchasing Department any imbalances; price/quantity differences; and/or errors occurred in invoices of daily purchases

Riviera Finance; Administrative Assistant - Oakbrook, IL June 2015 – August 2015

•Answered and managed the main telephone lines for incoming calls

•Provided a high standard of customer service including receiving visitors; maintaining attendance records of staff and visitors; and receiving deliveries

•Provided clerical support include filing; copying; and database input

•Distributed incoming posts/invoices and stamps

•process and coordinate outgoing posts and invoices

Kumon; Tutor - Niles, IL August 2012 – March 2013

Tutored students in Mathematics, English, and Reading by creating and establishing new studying habits

Graded students work and supervised assessments

EXTRA CURRICULOR ACTIVITIES

•Student Government Association – Member (Oakton Community College)

•UNICEF - Vice-President (Oakton Community College)

•Honors Program – Member (Oakton Community College)

SKILLS

•Software: Microsoft Office (Word, Excel, PowerPoint, Outlook), JD Edwards, Syteline and familiar with html

•Languages: Fluent in oral and written Gujarati and Hindi, Fluent in oral Urdu

•Interpersonal: Detailed oriented, Data driven, productive work ethic and organizational skills

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