Executive Administrative Assistant
Resume:
Larrilynn Vano - Ordonez
Dyer, IN 46311
Home Phone: 219-***-****
E-Mail: *********@*******.***
Qualification Summary
Accomplished executive assistant with experience providing high-level support to Vice President of Technical and other top executives.
Proficient professional dedicated to making the lives of busy executives easier. Serve as an effective gatekeeper; prepare well-researched and accurate documents; manage busy calendars; and efficiently handle daily office tasks.
Proficient user of MS Office, (Word, Excel, PowerPoint, Adobe, Publisher, Kronos, Concur, Lotus Notes, Outlook, Access and LIMS) Type 75+ WPM.
Professional Experience
Site Administrator – Paint Department, Feb. 2017 to August 2017 TEAM Industrial Services CHICAGO, IL
Worked at Chicago’s Ford Assembly Plant as TEAM’s Site Administrator for one Managing Director, four Directors, and approximately 50 union employees. Duties included but not limited to the following:
• Responsible for the hiring process of all part-time employees for both the paint and general assembly division of TEAM.
• Prepared all weekly “Before and After” PowerPoint presentations.
• Prepared all letters, memo’s, meeting minutes, and action items.
• Responsible for all time keeping, vendor invoices, office supplies, personnel files and documentation.
• Responsible for making sure all new hires completed the DuPont Health and Safety course.
Executive Administrative Assistant, 2001 to 2016 Sherwin Williams Company CHICAGO, IL
Provide administrative and business support to the VP of Technical for Product Finishes Division. Maintain VP’s calendar -- plan and schedule meetings, teleconferences and travel. Contributions:
• Provide support for two Directors, Site Manager, five Technical Managers, IT Manager, Human Resource, and 70+ employees. Responsible for assisting our International sites
• Booked all travel (domestic & international), hotels and car reservations. Arranged all vendor appointments, meetings, luncheons and training along with preparation of all Agendas.
• Entered all attendance into Kronos. Kept records of all employees’ attendance, FMLA, disability, vacation, excused and unexcused time.
• Entry of all LIMS project for all North American R&D groups. Participated in the growth of our LIMS project data base making the data base a successful tool for all.
• Preparation and execution of Visa’s and Passports.
• Prepare agendas for On-boarding and training for Sales, Marketing, R&D labs within North American, Asia & Europe.
• Prepared letters, memos, PowerPoint presentations, yearly budgets, meeting minutes, yearly employee personnel appraisals, and data sheets.
• Assisted HR Manager with resumes, interviews, confidential files, etc.
• Assist legal department and vendors in the issuing of NDA’s. CA’s, and sub-contract agreements.
• Obtained, prepared and distributed Monthly and Quarterly reports for Asia, Europe, and North America.
• Ordered office supplies, gatekeeper for sites Laboratory Notebooks.
• Coordinated all company functions such as picnics, holiday parties, vendor and meeting luncheons, sent flowers, cards, gifts for wakes, funerals, retirements, and special occasions as requested.
• Assisted with VP’s extensive expense reports.
• Responsible for employee work badges - setting up new employees’ phone extensions and training of the phone and paging system.
• Greet all visitors.
Executive Administrator/Office Manager/Sales, 2004-2007 Hilton Publishing Company MUNSTER, IN
Supported local office, limited partnerships and other entities. Handled accounts payable and receivable, controlled inventory, and maintained records. Contributions:
• Answered and assisted with all phone calls.
• Responsible for sales phone calls to obtain orders.
• Typing of all documentation.
• Prepared invoices for customers.
• Deposited all accounts receivables.
• Stocking, shipping, and mailing of all orders using USPS, UPS, and Federal Express.
• Prepared all new book release announcements and flyers which were sent out through mass e-mails to perspective customers.
Legal Administrative Assistant, 2002-2004 Rice & Kapitan Attorneys at Law MUNSTER, IN
• Assisted two attorneys.
• Prepared all court documentation(s) through Dictaphone.
• Coordinated all court dates between the court and attorneys.
• Prepared and mailed all court notifications to clients.
• Prepared all billings, received all payments and entered payments into client’s accounts.
• Answered phone calls and greeted clients.
• Scheduled all client appointments.
• Filing.
Education and Training
Excel and PowerPoint – 2013 Certificate Prairie State College CHICAGO HEIGHTS, IL
STAR Conferences/Continuous Computer Application Educational Courses – 2015 Certificate
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