Executive Assistant / Office Manager

Pamela E. Brading

**** ****** *****, ******* ***** 77036 832-***-**** **********@*****.***

PROFESSIONAL OBJECTIVE

Seeking a position of long- term commitment which will utilize my diversified experience and skills.

PROFESSIONAL EXPERIENCE

2/2009 to Present

Executive Assistant / Office Administrator

BILLY HOOD & ASSOCIATES, INC., Arcola, Texas

Personal assistant to owner. Responsible for maintaining the office, organizing files, vendor contact, company vehicles, purchases, maintenance of computers and office equipment, ordering of supplies and printing. Assist with legal matters, notarize documents. Handle travel arrangements and scheduling of appointments. Order certificate of insurance requests for customers. Oversee annual insurance audits, report insurance claims, and request insurance quotes. Prepare bid packets, reports, spreadsheets, purchase orders, proposals, invoices, contracts and lien releases. Responsible for customer warranty applications and update warranty database. Maintain confidential files. Prepare 1099s, expense reports and credit card reconciliation. Assist tax accountant.

12/2000 to 2/2008

Administrative Assistant

TOYOTA TSUSHO AMERICA INC., Houston Branch

Responsible for A/R and collections. Coded monthly A/P invoices and expense payments. Prepared monthly expense reports and credit card reconciliation. Prepared times sheets for payroll, tracked vacation and sick days. Responsible for questions concerning company benefits. Recruiting and interviewing of staff, set up new hires, confidential files, and orientation. Arranged company functions, conferences, meetings and travel arrangements. Responsible for maintaining the office, all computer equipment and printers, postage machine, office equipment and renewals, maintenance agreements, petty cash, issuing building access security cards and parking, telephone system and phone services, purchase of company cars, coordinated office moves and expansions. Fire warden certified, vendor contact, ordering of supplies, and contact for building management. Report to Branch Manager.

10/1986 to 12/2000

Office Manager / Administrative Associate

TOMEN AMERICA INC., Houston Branch

Benefits administration including 401-K, health insurance, long and short-term disability, insurance and workers compensation claims. Arranged payroll on ADP, tracked vacation and sick days. Recruiting and interviewing of staff, set up new hires, orientation and confidential files. Responsible for monthly expense payments. Responsible for negotiating leases and replacement purchases for the office, maintenance agreements, etc. Maintain operation of all office equipment, order office supplies. Arranged company functions. Maintain company house and company cars, coordinated office moves and expansions. Maintain immigration records; apply for stay permits, and visas as required. Responsible for the supervision of the receptionist. Fire warden certified. Report to Branch Manager.

COMPUTER SKILLS

Microsoft Office 365, Word, Excel, Outlook, Adobe Acrobat, Access, ADP payroll, JD Edwards.

EDUCATION

Associates Degree, Business Management – 1982 Houston Community College

CERTIFICATION

Notary Public ID # 13149294-5 Term of Office 3/16/2018 – 3/16/2022

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