Executive Assistant Medical

Mary Ann Sparks

**** ****** ***** ***** *********, Ohio 43004

614-***-**** *******@*************.***

Work Experience

THE OHIO STATE UNIVERSITY COLLEGE OF MEDICINE – April 2013 – present (Dual position)

Executive Assistant to Dr. W. Jerry Mysiw, Chair of the Department of Physical Medicine & Rehabilitation.

Calendar Management.

Faculty recruitment.

Communication with Executive offices at OSUWMC.

Maintenance of the central physicians’ database, relating to our faculty.

Coordinate multiple projects, and produce a variety of materials of a highly confidential or sensitive nature from rough draft, dictation or brief oral instructions.

Residency and Medical Education Coordinator.

Scheduling medical students for rotation in our department

Lead annual residency recruitment process. Reviewed in excess of 535 applications and coordinated 10 interview dates for 80 plus candidates.

Oversee the day to day operation of the residency program.

Plan and implement the budget for the residency program

Monitor program compliance with ACGME, AMA and the institutions GME office

Communicate with residents, attending physicians, faculty and institutional office.

THE WEXNER MEDICAL CENTER AT THE OHIO STATE UNIVERSITY – January 2012 - April 2013

Executive Assistant – PERIOPERATIVE SERVICES, JAMES CANCER HOSPITAL

Human Resources contact for OR Staff

Payroll Administrator for 125 Staff Members

Managed call schedules

Coordinate multiple projects

Meeting Scribe

THE OHIO COUNCIL OF RETAIL MERCHANTS – September 2010 – December 2011

Executive Assistant to the President and Executive Vice President

Travel scheduling

Administrator and Deputy Treasurer for multiple Political Action Committees (PACS)

Filing reports with the Ohio Secretary of State’s Office

Communication with the Ohio Governor, Attorney Generals, House and Senates offices.

Fiscal management

THE OHIO STATE UNIVERSITY MEDICAL CENTER – May 2006 – June 2009

Executive Assistant to Dr. Patrick Ross, Chief, Division of Thoracic Surgery

Local and National Meeting scheduling

Calendar Management

Clinical scheduling

Staff scheduling

EYE CENTER OF COLUMBUS, AMBULATORY SURGERY CENTER, Columbus, OH – May 2005- May 2006

Surgery and Credential Coordinator

Communication with 50 physicians office to schedule surgeries

Credentialed attending physicians and CRNA’s to allow them to do procedures at our facility

THE OHIO STATE UNIVERSITY HOSPITALS, Columbus, Ohio – February 2004 – May 2005

Program Coordinator – Vascular Access/Angiography – Department of Radiology

Patient scheduling

Communication with outlying dialysis centers

Staff scheduling

BAYLOR COLLEGE OF MEDICINE, Houston, TX March 2001 – October 2003

Surgical & Insurance Coordinator – Division of Plastic Surgery, Pediatrics

Schedule surgery for Chairman of the Department

Pre-certification for surgical procedures

Handled Insurance company inquiries and wrote letters for pre-determination.

Assisted in Clinic

BAYLOR COLLEGE OF MEDICINE, Houston, TX March 1999 – March 2001

Fellowship Coordinator - Department of Orthopedics, Division of Hand Surgery

Administrator of the Hand Therapy Fellowship Program

Created Academic calendar/courses

Coordinated Residents and Fellows schedules

Assisted in Clinic

BAYLOR COLLEGE OF MEDICINE, Houston, TX January 1998 - March 1999

Administrative Assistant – Pulmonary Medicine

Coordinated Physicians Schedules

Transcription

Insurance verifications

KELSEY-SEYBOLD CLINICS, Houston, TX July 1996 to December 1997

Administrative Assistant to the Chairman for OB/GYN – Went to work for the Chair when she left Baylor.

Communication with Attending Physicians

Coordinated Staff Schedule

Meeting Scribe

Assisted the Chair with meeting planning

Travel

BAYLOR COLLEGE OF MEDICINE, Houston, TX February 1995 to April 1996

Academic and Clinical Assistant - OB/GYN

Coordinated Staff Schedule

Procedure and appointment scheduling

Meeting coordinator

BAYLOR COLLEGE OF MEDICINE, Houston, TX May 1994 – February 1995

Academic and Clinical Assistant - Pediatric Surgery

Surgery Scheduling

Resident, Fellow and Medical School Coordination

Manuscript preparation

Grant Preparation

Assisted in Clinic

UROLOGY ASSOCIATES OF SOUTH BEND, South Bend, IN 1987 to 1994

Medical Secretary April 1993 to March 1994

Front Desk Coordinator/Certified Medical Assistant - August 1987 to April 1993.

SAINT JOSEPH MEDICAL CENTER, South Bend, IN 1992 to 1994

Medical Transcription – (Worked Weekends)

FOOT CLINIC OF SOUTH BEND, South Bend, IN 1986 to 1987

Office Manager

ALLERGY ASSOCIATES OF SOUTH BEND, South Bend, IN 1984 to 1986

Medical Assistant/Front Desk Coordinator

Computer Skills

Microsoft Office Suite

Email

Specialty websites

ACGME

ERAS

E*Value/MedHub

FSMB

NRMP

EDUCATION

In Progress Certification-Training Administrators of Graduate Medical Education

Certificate Web Page Design, San Jacinto College Distance Learning

Houston, TX

C.M.A. Certified Medical Assistant, Elkhart Area Career Center

Elkhart, IN

Attended Indiana University

Bloomington, IN

Graduate Mishawaka High School

Mishawaka, Indiana

PROFESSIONAL AFFILIATIONS

Association of Academic Physiatrists (AAP) - Member

International Society of Physical and Rehabilitation Medicine (ISPRM) - Member

Notary Public – State of Ohio. My commission expires October 2, 2020

References available on request

Contact this candidate