Administrative Assistant Microsoft Office (Word, Powerpoint and Excel)

KAREN “ANNETTE” CHAMBERS, Tulsa, OK, *****

************@*****.***, 918-***-**** [Mobile]

SUMMARY: Self-motivated support professional. Detail oriented multi-tasker. Create and facilitate MicroSoft Office program documents. Consult and implement solutions for departmental office policies and procedures. Contributing member of project and problem-solving teams. Coordinator of team-building events and presentation materials. Departmental on-boarding coordinator for new employees. Scheduler of departmental travel and recorder of expense reporting and reviewing/approving invoices.

Accomplishments:

Chaired E&P Tulsa Safety Team for two years and guided members in monthly safety topic discussions and distribution of materials implemented in Safety policies. Increased membership by 10% in 2010.

Designed departmental New Hire On-boarding process checklist indicating each step necessary to have employee operational on first day (computers, phones, phone lists, access to building, access computer programs. etc.). Reduction on non-operational new hire days by 3-4 days.

Created quarterly managerial presentations for Executive Officers. Reduced preparation time from two-week process to four day process.

Developed and implemented scanning process of past and present personnel files (3,500). Reduced material retrieval from physical to digital data obtainable within seconds. Under budget by $60,000.

Professional Experience:

WPX Energy, Inc. (Divestiture from The Williams Companies, Inc.) 2 Years

Geological Technician Mar. 2013 – Mar. 2015

Import data files and mapping logs (MJ LogSleuth, IHS, Petra Mapping, SMT Kingdom

Calibrate data logs for depths

Maintain map printer (supplies, installation of log paper and contact with supplier)

The Williams Companies, Inc. 8 Years

Geological Technician Mar. 2011 – Mar. 2013

Import data files and mapping logs (MJ LogSleuth, IHS, Petra Mapping, SMT Kingdom

Calibrate data logs for depths

Maintain map printer (supplies, installation of log paper and contact with supplier)

Sr. Administrative Asst. – Exploration Team Mar. 2009 – Mar. 2011

Prepare correspondence (letters, memos, emails, etc.)

Prepare travel arrangements and itineraries

Arrange for conference and meeting rooms (A/V equipment, materials and catering)

Prepare quarterly managerial presentations with PowerPoint for Executive Officers

Design and implement New Hire On-boarding process checklist for employee’s first day (computers, phones, phone lists, access to building, access computer programs)

Admin. Assistant III – Exploration & Asset Team Aug. 2005– Mar. 2009

Prepare correspondence (letters, memos, emails, etc.)

Prepare travel arrangements and itineraries

Arrange for conference and meeting rooms (A/V equipment, materials and catering)

Invoice review and approvals

The NORDAM Group (Corporate) 10 Years

Human Resources Assistant II Jun. 1996 – May 2005

Assist applicants with computerized applications and skill assessment testing

Maintain past and current employee filing system (3,500 files)

Request and record background checks and drug screen results

Conduct New Hire Orientation

Notify managers of hire dates and requirements for new hires

Arrange travel, housing and moving requests for interview candidates and new hires moving to Tulsa

Flint Engineering & Construction Co. 6 Years

Administrative Assistant - Aug. 1990 – May 1996

Risk Management & Safety/Legal & Personnel

Order and record DMV and quarterly Safety records for all employees

Order Safety equipment and track Safety Incentive Program

Track employee injuries, prepare Workers Compensation Reports and track trends

Prepare correspondence (letters, memos, emails, etc.)

Education:

Tulsa Technology Center Tulsa, OK

OERB Petro Tech Program

Tulsa Community College Tulsa, OK

Courses in Principles of Banking, Installment Credit and English Comp I

Tulsa Central High School Tulsa, OK

Business and Finance

Software Skills:

MicroSoft Office (Word, Excel and PowerPoint

Petra, IHS, Drilling Info

BrassRing Recruiting Tools

HRIS Perspective, ADP, SAP

Oracle

Skill Sets:

Travel arrangements and itineraries

Invoice reviews and approvals

Preparation of conference and meeting rooms (A/V equipment, materials and catering)

Arrangements for departmental or individual office moves

All departmental office correspondence (letters, emails, memos, etc.)

Use of office equipment (faxes, printers, copiers, scanning, etc.)

Additional Experience:

Fund-raising events for The Little Lighthouse of Tulsa

Chairperson of Home Ownership Association

United Way event volunteer

Safety Floor Warden

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