Payroll Specialists
Resume:
Emily G. Padaoan
*******@*****.***
Professional Overview:
Professional Accounting/Payroll Specialist and Administrator with extensive experience in full-cycle payroll processing for enterprise level companies. Up-to-date knowledge on state and federal tax compliance and laws. Semi-monthly and bi-weekly payroll processing experience for employees to include: exempt, non-exempt, casual, hourly and salary. Ensures accuracy, attention to detail, and client/employee confidentiality.
Skills:
ADP Workforce Now
ADP Expert, Ceridian Source 500
iEmployee Timekeeping System
ADP eTime
Kronos-Workforce Central
SAGE 500, MAS 90
AOD-Resident Billing
CMS system
Elite Enterprise
Microsoft Excel
Microsoft Word
Experience:
Treasury Wine Estates Napa, CA
Temporary Payroll Specialist 3/26/18 – 4/12/18
Set up employees in payroll system (Ascentis) and timekeeping (Kronos).
Processing for multi-state payroll and calculate special payments and upload data files for transactions.
Oversee payroll record keeping processes and assist with preparation of audit documents.
NCPHS – The Tamalpais Greenbrae, CA
Senior Accounting Specialist 2/12/18 – 03/23/18
Processing bi-weekly payroll for TAM community employees using ADP Workforce Now.
Process KRONOS timecards, do correction audits and reviews payroll reports for appropriate pay rates, shift differentials, premium pay and PTO/Sick Leave in coordination with Department Heads.
Responds to payroll related inquiries concerning payroll deductions, accruals, wage garnishments, child support payments and employment verification.
Provides backup support for the Human Resources Representative in administering the pre-employment process, explanation and processing of employee benefits and the termination process.
Processing accounts payable invoices and works with Home Office accounting staff to reconcile discrepancies. Assists with the community’s purchasing and receiving through Sage 500 accounting system.
Assists with the processing of accounts receivables; collects, reconciles and inputs resident charges; prepares monthly resident statements.
Provides backup support for the Business Manager in accounts receivable and various other accounting functions.
City of Albany Albany, CA
Temporary Payroll Specialist 2/01/18 – 2/06/18
Assists processing payroll for City of 200+ employees and pensioners.
Assists auditing reports for ACA and CalPers reporting requirements.
Vino Farms Napa, CA
Temporary Payroll Specialist 12/20/17 – 1/03/18
Assist processing year-end payroll for 300+ employees.
Verify quarterly and year-end payroll reports to generate 2017 W2s.
NCPHS – The Tamalpais Greenbrae, CA
Temporary Senior Accounting Specialist 11/28/16 – 11/17/17
Processing bi-weekly payroll for TAM community employees using ADP Workforce Now.
Process KRONOS timecards, do correction audits and reviews payroll reports for appropriate pay rates, shift differentials, premium pay and PTO/Sick Leave in coordination with Department Heads.
Responds to payroll related inquiries concerning payroll deductions, accruals, wage garnishments, child support payments and employment verification.
Provides backup support for the Human Resources Representative in administering the pre-employment process, explanation and processing of employee benefits and the termination process.
Processing accounts payable invoices and works with Home Office accounting staff to reconcile discrepancies. Assists with the community’s purchasing and receiving through Sage 500 accounting system.
Assists with the processing of accounts receivables; collects, reconciles and inputs resident charges; prepares monthly resident statements.
Provides backup support for the Business Manager in accounts receivable and various other accounting functions.
NCPHS – Home Office San Francisco, CA
Temporary Payroll Administrator 5/17/16 – 11/25/16
Oversees and administers all NCPHS payroll operations under the direction of the Controller.
Directly responsible for preparing, processing using ADP Workforce Now, reconciling and distributing the bi-weekly payroll for the Home Office, affordable housing residential communities, Community Services and the Woods staff in accordance with NCPHS policies and procedures.
Review and process KRONOS timecards, do correction audits for compliance with NCPHS policies and procedures.
Responds to and processes wage garnishments.
Administers bi-weekly and Executive semi-monthly transmission of data to third party administrator of 403(b) Plans. Audits companywide payroll information for accuracy, including employee eligibility audits for proper allocations of 403(b) “Employer Contributions.”
Analyzes and prepares general ledger journal entries and reconciliations. Administers various system interfaces with general ledger, payroll and time keeping applications.
Maintains related personnel files.
Prepares schedules and assists with year-end and other audit.
Various Clients San Francisco, CA
Temporary Payroll Administrator/Specialist 12/2015 – 5/2016
(Worked for various clients to include: FitBit, Inc., LeapFrog Enterprises, Pisces Inc., & Berry Appleman & Leiden, LLP)
Worked on documentation for their payroll procedure now using ADP Workforce platform.
Multi-state payroll processing.
Assisting the Payroll Manager to reconcile data for the integration.
Processed semi-monthly payroll using Ulti-Pro.
Assisted the payroll specialist with year-end payroll processing.
Processed final checks to terminated employees.
Processed the request of verification of employment.
Reconcile benefits account, FSA, HSA, Dependent Care, Commuter transit/parking and Group life.
Assisting the payroll manager to set up new employee user access and changes access to QuickBooks online.
Assisting the payroll manager for weekly and semi-monthly payroll processing using PRG system.
Scanning all employee’s files, payroll registers and reports from previous years.
Process semi-monthly multi-state payroll for US and Canada using ADP Workforce Now – Comprehensive Services.
Reconcile and perform payroll audits to ensure accurate processing.
Reconcile payroll data to G/L and process necessary Accounting entries for upload.
Prepare and maintain payroll related and headcount reports for accounting department as needed.
Littler Mendelson, PC San Francisco, CA
Payroll Coordinator 08/2013 – 08/2015
Processed bi-weekly payroll for 1600 exempt and non-Exempt employees using Ceridian payroll.
Processed all internal workflows from Office Managers in all fifty-three locations for new hires, LOA, transfers, terminations, relocations and status changes.
Generated termination and other additional checks, as needed.
Maintained production records, timesheets and payroll system.
Responded to inquiries and troubleshoot issues in a timely manner.
Knowledgeable in wage garnishment and child support deductions.
Support Payroll Department with pre and post payroll processing, auditing output and process Verification of Employment.
Preparation of reports for payroll funding, 401k contributions, 401k loans, payroll deductions and payroll G/L.
Generated monthly reports for new hires and terminations and employee listings.
Assisted with month-end and year-end preparation.
The Pasha Group Corte Madera, CA
Payroll Technician 04/2006 – 11/2012
Processed a full cycle semi-monthly, bi-weekly and weekly union payroll for multiple companies
Assisted payroll manager in payroll conversion from the Ceridian payroll system to the new ADP Workforce Now platform.
Sorted and distributed payroll checks to multi-state locations.
Tracked and maintained attendance records using Internet-based timekeeping system, iEmployee timesheets and ADP eTime.
Maintained and verified vacation, sick records and wage garnishment reports.
Prepared monthly Teamsters benefit bills and Workers’ Compensation check requests.
Preparation of 401k reports and loan tracking for administrator.
Month-end duties included preparation of journal entries, monthly hour reports and union trust reports.
Littler Mendelson, PC San Francisco, CA
Payroll Coordinator 12/2000 – 03/2006
Processed bi-weekly payroll through Ceridian Source 500 online system.
Handled multi-state payroll for 900+ salaried and hourly employees.
Answered employee questions, resolved issues in a timely manner and audited payroll records.
Prepared and audited manual checks.
Prepared and audited vacation/PTO accruals and wage garnishments.
Responsible for verification of employment and preparation of W-2 forms.
Assisted in the audit of the payroll download for G/L.
Prepared a monthly Employment Statistics Report for Department of Labor.
Education:
University of the East Manila, Philippines
AA Degree: Accounting
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