Administrative Assistant Executive

Lida L Wilson

Maple Grove, MN ***** W: 763-***-**** C: 763-***-**** EMAIL: ****.*.******@*********.***

PROFESSIONAL SUMMARY

I am an accomplished, highly-dependable Executive Assistant with 20 years’ experience supporting multiple, vice presidents, executive directors and senior partners at fortune 500 companies. I bring a high-level of enthusiasm, energy, self-motivation and solid work ethics that drives business results. A professional committed to uphold business policies, practices and procedures with unwavering integrity to highly sensitive, confidential material. A self-starter, quick-learner, with strong organization skills and the ability to manage multiple competing priorities. I fully understand the importance of building strong working relationship, customer service, team-work,

commitment, and fostering partnership at all levels.

SKILLS

Results oriented

Self-directed

Calendar/travel management

Strong interpersonal skills

Attention to detail

Conference/event planning

Resourceful

Creative and organized

Vendor & supply management

Excellent planner & coordinator

Proficient in Microsoft office suite

Ability to synthesize new information

PROFESSIONAL EXPERIENCE

Executive Administrative Assistant – (Supply Chain)

Honeywell, Golden Valley MN – (Manufacturing) 2015 – Present

Provide support to four Vice Presidents – VP of HBT (Home, Business and Technology) ISC, VP of Human Resources ISC, VP of Logistics & Transportation ISC and VP of Strategy & Technology ISC.

Execute flawless international/domestic travel arrangements, including: passports, visa, itinerary and expense management.

Manage corporate jet logistics: flight crew, manifest, site visits and security requirements

Coordinate, schedule and manage global leadership meetings, events, calendars and logistics

Compile and distribute weekly/monthly reports, presentations and manage team SharePoint site

Generate and process a high volume of SAP purchase requisitions.

Accomplishments

Created a positive office environment with my can-do approach and creative energy

Became a go to resource to resolve difficult SAP/Concur issues.

Executive Administrative Assistant/Business Segment Liaison – (Sourcing & Procurement)

UnitedHealth Group, Plymouth MN – (Managed Healthcare) 2009 – 2015

Provide support to the Vice President of Enterprise Sourcing and Procurement and his leadership team

Coordinate executive visits/meetings, presentations and meeting material

Plan and implement company special events and various employee functions

Generated expense reports, budgets and filing systems

Create employee photo ID’s, assign security badges and authorize building access to UHG facilities

Onboard office based and remote employees (purchase & set up of furniture, equipment, credentials)

Purchase all desk top equipment and office supplies required for 650+ individuals in office/remote locations

Accomplishments

Received “Award of Excellence” five times and 20+ employee recognition awards for going above and beyond

Implemented employee software license management process and renewal

Streamlined the entire on-board process for employees to be effective day one

Executive Administrative Assistant – (Global Food Technology & Research)

Cargill, Minnetonka MN – (Trading) 2007 – 2009

Administrative support for 3 Sr. Vice Presidents, supporting directors, and extended staff of the Global Food Research team

Prepare agendas, presentations and manage WebEx sessions for executive-level meetings, conferences and events

Manage frequently changing international/domestic travel and event calendar

Conducted extensive internet research on business partners, customers and vendors in preparation for site visits

Accomplishments

Spearheaded the organization of an international 4 day Lipids conference consisting of 100+ Health and Nutritional specialist from around the world successfully

Achieved Master Speaker award through Toast Master’s Club

Executive Administrative Assistant – (Research and Development)

Boston Scientific, Arden Hills, MN – (Medical Devices) 2006 – 2007

Administrative support for 7 Vice Presidents of the Cardiovascular Research team

Managed travel and logistics for frequent on-site visits and research studies with MD’s and supporting medical team

Negotiated best pricing for medical supplies and equipment required for lab studies

Accomplishments

Implemented bi-weekly recognition system to celebrate team successes and accomplishments

Organized and facilitated monthly lunch and learn meetings with executive administrative team

Executive Administrative Assistant – (Customer Service)

Symantec, Roseville, MN – (Computer Software) 2000 - 2005

Supported the activities and daily functions of Sr. Service Director of storage products for the Americas

Maintained organizational charts and facilitation of all aspects of daily processes

Documented meeting minutes and action items, distribute communications and manage secure SharePoint

Accomplishments

Planned and coordinated business development events, quarterly employee events and holiday parties

Member of the team that lead the company globally in customer and employee satisfaction

Organized benefit for family of employee raising $9000

Managed training requirements and certification of over 300 support engineers.

Executive Administrative Assistant – (Facilities, Sales, Purchasing)

G.E. Capital ITS, Plymouth MN – (Information Technology) 1997 – 2000

Company

Accomplishments

Promoted to executive assistant after nine months

Two-time recipient of G.E. Capital award for sustained excellence

Coordinated a problem free move for 600+ employees/ seven departments over a weekend to another location

EDUCATION AND PERSONAL GROWTH

American Managers Association Courses for Administrative Professionals

Strategic Skills, Management Skills, Business Writing and Grammar Skills, Partnership with Your Boss

Training Classes– Soft Skills, Meyers Briggs, Franklin Covey, Culture Training

Computer Skills – Microsoft Office -Excel, Word, Power Point, Visio, Outlook, SAP, Concur, Ariba, Oracle

Toast Masters Club

North Hennepin Technical College – Culinary Arts

Dunwoody Institute – Baking and Pastries

Notary Public – Minnesota

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