Abdul Kasim Mahadheer

Materials Buyer/ Purchasing & Tender executive / Procurement specialist

Mobile: 009***********

E -Mail: ac5f8g@r.postjobfree.com

ac5f8g@r.postjobfree.com

Personality traits:

Honest and trust worthy, Capable for team work, Multi task & Quick task personality.

Strong negotiation skills.

Strong organizational, administrative and analytical skills.

Excellent technical knowledge.

Excellent presentation, interpersonal & communications skills - both written & oral.

Self- driven and resourceful to achieve goals independently as well as work well in groups setting

as a team player.

Academic Qualification:

Bachelor of commerce and Computer Application 2011 Madurai Kamaraj University,

Tamil Nadu India.

Previous Experiences:

Materials Buyer. (July 15 January 18)

Project: AL Khafji Joint Operations KJO,

Materials Department - Purchasing Division,

Al Khafji - Saudi Arabia.

Contractor: Agility Logistics LLC

Duties & Responsibilities:

Segregate PR as per the Type & group of Material.

Reviews purchase requisitions and places orders with approved suppliers for routine and more

complex purchases.

Process the approved tender issuances and send RFQ to the suppliers for bid participant.

Ensure with the technical team for the material inspection requirements during the materials

delivery.

Creating the complete bid documents as per the requirement of Proponent department request.

Invite the approved suppliers, market survey providers & manufacturer approved distributors for

the tender participation.

Placing the tender advertisement on Official websites, Newspapers & notice boards.

Coor dinate with suppliers for on time bid submission to avoid delayed bid submission.

Maintain records of purchases, pricing, and other important data.

Review and analyze all vendors/suppliers, supply, and price options.

Maintain and update list of suppliers a nd their qualifications, delivery times, and potential future

development

Check with technical team & end user for supplier clarifications & clarify the suppliers request.

Discuss with the purchasing superintendent for opening tenders and extended tenders.

Creating Agenda for scheduled closing tenders before the closing dates.

Evaluate the supplier bid offer as per the Requirement.

Approve the bid offer which comply with our requirements and disqualify the bid offer if any

deviations apart from the requirement.

Create price list as per suppliers offers.

Create RFQ on SAP and maintain the suppliers offered price list as per the item.

Issue execute summary for technical team & proponent department evaluation.

Review on Bid bonds and request performanc e bid bond before issuing Purchase orders.

Issue purchase order and create awarding announcement to the tender participants.

Expediting the material delivery with the supplier before the material delivery date.

Confirm the date of delivery with the supplier and apply penalty for the delay on delivery.

Recommend Finance department to deduct the penalty charges & non-deduction on penalty.

Coordinate with the supplier and Finance department for vendor registration.

Processing supply contracts and Public tender s.

Negotiates and settles with suppliers regarding damage claims, rejections, and losses, return of

materials, over-shipments, and cancellations.

Inviting the local suppliers for minor level tender participation,

Keep track list of the tender database & Te nder participants for future invitations.

Recommend to the Project Procurement Manager any necessary visits to manufacturer or

distributor for factory test.

Reporting to Purchasing Department Supervisor & superintend.

Purchasing Officer. (January 2013 MAY 2015)

Fastway Arabia Contracting & Trading Company,

Ras tanurah Saudi Arabia.

Duties & Responsibilities:

Consolidating the Material and service requests from the site in charge.

Segregation of request and identifying the nature of request material or service.

Issuance of RFQ from the qualified vendors as per the company records.

Collection of bid documents from the invited vendors.

Technical clarification with the site in charge from the collected bids.

Comparison & assessing of the technical specifications with the site requirement.

Commercial evaluation with the bid which comply with the estimated budget.

Negotiation with the vender for optimizing with approved budget.

Preparing the rates /supply contract for particular period.

Po issuance & awarding of contract with required approvals.

Estimating and establishing cost parameters and budgets for purchases.

Maintain accurate records of purchases and pricing.

Create and maintain good relationships with vendors/supplier s.

Locate vendors of materials, equipment or supplies, and interview them in order to determine

product availability and terms of sales.

Prepare and process requisitions and purchase orders for supplies and equipment.

Review purchase order claims and contracts for conformance to company policy.

Represent companies in negotiating contracts and formulating policies with suppliers.

Direct and coordinate activities of personnel engaged in buying, selling, and distributing

materials, equipment, machinery, and s upplies.

Develop and implement purchasing and contract management instructions, policies, and

procedures.

Arranging QAE & FAT for the materials before the delivery.

Prepare bid awards requiring board approval.

Prepare reports regarding market conditions and merchandise costs.

Resolve vendor or contractor grievances, and claims against suppliers retention & warranty

period certification.

Analyze market and delivery systems in order to assess present and future material availability.

Effectively communicate with Project Managers (PM) and Principals-in Charge (PIC), regarding

contract documents, change orders and other contract modifications, approvals, and any

additional.

Maintain updated records of purchased products, delivery information.

Prepare reports on purchases, including cost analyses.

Maintain the minimum stock level for consuming goods & periodical refilling.

Coordinate with warehouse staff to ensure proper storage.

Track orders and ensure timely delivery.

Maintain the vendor master record.

Purchasing & Accounts assistant.

Aares engineers, (May 2011 December 2012)

Chennai -Tamil Nadu India

Duties & Responsibilities:

Creating and request RFQ for budget estimation & bid participation.

Purchase the material directly from the Manufacture & a gents fro the best price .

Negotiate the best deal for pricing and supply contracts.

Ensure that the products and supplies are required quality.

Coordinate with the plans for purchasing equipment, services and supplies.

Monitoring inventory, office stock and ordering supplies as necessary.

Create and maintain inventory of all incoming and current supplies

Periodical stock verification, review weekly sales and the monthly stock transmittals.

Update the week activities and financial report with the finance manager.

Organizing business travel, itineraries and accommodation for managers and employees.

Setting up and coordinating meetings and conferences.

Reconciling finance accounts and direct debits.

Maintain records of goods ordered and received.

Prepares journal entries, cash, and inter-fund transfers.

Writing up forms and manuals for accounting and bookkeeping personnel.

Maintain employee record file, payroll system & employee esb reports.

Preparing monthly utilities payment report & outstanding payment rep ort.

Follow on outstanding due payment on and find the way of collection.

Keep all types of bank related activities.

Working with spreadsheets a nd journals.

Calculating and checking to make sure payments, amounts and records are correct.

Sorting out incoming and outgoing daily post and answering any queries.

Managing petty cash transactions.

Controlling credit and chasing debt.

Accurately and promptly processing documentation, preparing monthly reconciliations of balance

sheet accounts.

Supporting senior ma nagement in specific investigations into departmental management

accounts.

Investigating outstanding items and resolving financial discrepancies, preparing annual financial

statements.

Prepares and process Quotations, purchase order, Request for quotation and Cr & Dr notes.

Preparing year end & monthly balance sheets.

Data entry for accounting journals & ledgers.

Training & certificates :

SAP MM End user.

Excellent Command on MS Office family

Pay roll.

Spread sheets

General Books of Account Management

Safety management system awareness

Behavior based safety leadership.

Personal data:

Civil Status : Single

Date of Birth : 19/10/1990

Driving status : Valid LMV driving licenses Saudi Arabia & India

Religion : Islam

Passport No : j6224577

Nationality : Indian

Languages known : English, Arabic, Hindi, Tamil, and Malayalam.

Temporary address : Mohamadia Street - Ras Al Khafji.

Eastern Region - Saudi Arabia.

Permanent address : 2/60, Abul kalam azad st, Mohamediaburam

Madurai Dist. Tamil Nadu - India.

Character reference : (as required will be provided)

I hereby certify that the above information is true and correct to the best of my knowledge and belief.

Abdul Kasim Mahadheer.M

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