Accounts Payable Manager

Aimee Perez

*** *****, ***. ** *** York, NY ***** 646-***-**** *********@***.**.***

STRENGTHS

• Over ten year's administrative and accounts payable experience in the financial services industry working for global institutions.

• Strong work ethic and commitment to responsibilities within work mandate.

• Ability to work under pressure, meet deadlines, multi-task and maintain a high degree of professionalism.

• Ability to create and maintain productive relationships across various levels of management.

• Highly proficient in all phases of the accounts payable cycle.

WORK EXPERIENCE

UBS Asset Management (New York)

Administrative Assistant / Accounts Payable, January 2005 March 2018

• Provide assistance to the Head of Fund Treasury, Head of Valuation and two Executive Directors including, but not limited to, communicating with internal and external individuals and businesses, facilitating meetings, processing T&E expenses, managing detailed calendars, assisting in hiring processes and solving IT issues.

• Coordinate heavy international and domestic travel, including flights, hotel, car service, assist in conference registration, events and dining engagements for a team consisting of 20 members.

• Train new employees in various company systems such as, Concur, Optima, EOS, SAP, Vendor Management System and PRISS Archiving System.

• Screen phone calls and emails in a professional manner, and direct them to the appropriate resource when necessary.

• Managed a dual role requiring unique skill sets. Successfully balanced both roles to ensure my obligations are met.

• Assume responsibility for maintenance of office equipment, including computers, copy machines and fax machines.

• Purchased and maintained office supply inventories, being careful to adhere to budgeting practices.

• Create and maintain efficient filing systems.

• Actively manage the expense payment process for over 200 funds involving the payment of several hundred invoices a month.

• Work closely with our IT team to implement changes to our internal payment system.

• Research all vendor related payment inquiries and resolve outstanding balances.

• On an ongoing basis, monitor company accounts to ensure payments are up-to-date.

• Prioritize, process and code printing, legal, tax and audit invoices in an accurate and timely manner.

• Obtain approval and sign-off from seniors and business units.

• Cultivate, communicate with and manage relationships with external vendors.

• Assist with ad-hoc reporting requests as well as annual audits.

• When necessary, maintain and update process and procedural documentation to ensure continuously improve the process, adapting with the business.

Deutsche Bank AG (New York)

Accounts Payable Analyst, June 2000- September 2004

• Trained new employees on the SAP system and company procedures and provide ongoing transition support.

• Entered invoices into SAP Accounts Payable System.

• Researched and resolved vendor and internal departmental inquiries in a timely matter.

• Audited over 200 invoices on a daily basis to ensure adherence to company policy.

• Researched, prepared and gathered information to process check voids and re-issue checks.

• Received and distributed invoices internally and externally for approval.

• Assisted in month-end closing and year end audits.

• Liaised with Accounts Receivables and the Tax department to ensure timely and accurate invoice processing.

• Prepared information and forms for regulatory compliance, including W9 and 1099.

IT & SYSTEMS EXPERIENCE

• Outlook, Word, Excel, PowerPoint, Concur, EZ Travel, BCD Travel, iVistor, Virtual EMS, Internet Explorer, Lotus Notes, SAP, Optima, Priss, Vendor Management System, Skype, SnagIT, Priss, Coupa, Adobe Reader, and Adobe Writer.

EDUCATION

Baruch College (New York – Class of 2000)

Bachelor of Arts Degree in Corporate Communications. Minor in Industrial / Organizational Psychology

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