Executive Assistant Training
Resume:
Charlene Saiz
***** ********* ** ******* ** *****
832-***-**** ****.********@*****.***
A highly motivated and experienced EA, currently looking to resume my professional career after dedicating the last three years to battling an illness. Excellent admin skills, thorough knowledge of all Microsoft Office programs, as well as proficiency in minute-taking and extensive experience liaising with clients. I am a hardworking, honest individual. I am a good timekeeper, always willing to learn new skills. I am friendly, helpful and polite, have a good sense of professionalism. I am able to work independently in busy environments and also within a team setting.
Qualifications
TWIC Clearance April 2016
Captivate 8 April 2013
Tesco In-House Training - QHSE Certification March 2011
Skills
Office Suite Proficiency (Including Visio)
Quickbooks
LMS Systems
Read/Write Fluent in English and Spanish
Planning / Event Planning
Bookkeeping
Employment
Unemployed May 2016 to Present
Laid off May 2016.
Overcame a severe illness.
During this time, I researched things that would improve my skills.
Atwood Oceanics - Training Compliance Supervisor April 2014 to May 2016
Supervised two training coordinators, their activities as well as provide support.
Directed third party Licensing Agent for Seaman Licensing and for future use.
Produced Monthly compliance reports for management as well as forecast needs six months in advance.
Liaised with rig Safety Managers regarding upcoming expirations for training, licensing, and medicals.
Negotiated with vendors for cost reduction.
Analyzed costs.
Maintained documents on SharePoint such as Training Matrices.
Worked with Human Resources and Audit Departments regarding Training or License Compliance and requirements.
SICA North America - Office Manager/Executive Assistant October 2013 to April 2014
Maintained core office schedule for efficient day to day operations.
Managed and processed all A/P, A/R, Payroll and Invoicing.
Scheduled all onsite and offsite meetings.
Calendar Management, travel Domestic and International, Expense Reporting.
Assisted Operations Director maintain database.
Tesco Corporation - Executive Assistant to COO March 2011 to July 2013
Served as gatekeeper and liaison between COO and direct reports.
Coordinated offsite meetings for between 15 and 300 people. This includes of-site dinners, logistics, onsite meals and team-building.
Heavy Calendar Management for COO.
Supported all VP direct reports and Business Unit VP’s when visiting Corporate Office.
Arranged highly involved multi-stop global travel for COO including visas, ground transportation, itineraries and other logistics as needed.
Arranged Travel for all VP direct reports.
Managed Logistics for all visiting Business Unit VP’s while at Corporate Office.
Prepared, reconciled and tracked expense reports and payments in USD as well as other currencies.
Maintained critical confidential files.
Designed and prepared documents, spreadsheets, reports and PowerPoint presentations.
Pride International – Training Coordinator June 2009 – March 2011
Arranged training for expatriate workers when returning to the US.
Contacted vendors and maintain relationships with them for training.
Issued Purchase Orders in E1 for training.
Arranged any travel required for training.
Kept trainee informed of progress as well as confirm once process is completed.
Uploaded certificates for completed courses in Learning Management System (SkillsXP)
Ran reports to find any gaps in training and fill those gaps.
Liaised with Drillship safety and training coordinator for training requests, on the job training and gap analysis.
Future Pipe Industries – Executive Administrative Assistant August 2006 to May 2009
●Supported two busy Executives as well as sales staff of twelve.
●International and Domestic travel arrangements including visas and all other logistics.
●Maintain contact file for each Executive.
●Prepared correspondence, PowerPoint presentations, documents and spreadsheets.
●Maintained supplies such as office supplies and printed materials.
●Arranged tradeshow booths from registration to tear down including promotional items, A/V equipment, printed materials, presentations, catering, and personnel rotation.
●Reconciled all expense reports for all sales personnel.
●Planned annual events such as Christmas Party.
●Coordinate quarterly Board Meetings for Board Members and Owners including logistics, meals, and transportation.
Millenia Millworks Inc - Executive Assistant/Project Manager September 1998 to July 2006
Reconciled credit card, bank and vendor statements.
Managed Invoicing, payment posting, collections, purchase orders, inventory reconciliation, in house payroll, 941 reports and deposits.
Completed of AIA documents for billing incremental and final.
Sought out prospective clients by researching upcoming construction projects.
Project take offs of blueprints and specifications
Submittal of packages for each project.
Maintained project schedule, attended project meetings
Contact this candidate