Admin Documenrt Control

PERSONAL DETAILS

FULL NAME AND SURNAME : Mathilda Opperman

NATIONALITY : South African

ID NUMBER : 691**********

M ARITAL STATUS : Divorced

DEPENDANTS : 2

CELL NUMBER : 076-***-****/074*******

E-M AIL ADDRESS : ********.***@*****.*********:********.***@*****.***

Areas of expertise:

●Handling of all documents related to the project, technical as well as contractual: receipt, dispatch, copying and filing documents, ensuring traceability of all documents received and dispatched via database.

●Liaising between client contractors and main project office.

●Maintaining of central register and transmittal registers.

●Updating of procedures and specifications.

●Transmitting documents and maintaining the filing system on Central Database.

EDUCATION: Tygerberg Commercial High School Matriculated – 1987

COMPUTER LITERACY:

MS Package - MS Excel - MS Word Perfect - MS Outlook Express - Live link Database (Sasol System – Prolog (French) Project Database - DocWize – PowerPoint – Outlook

EMPLOYMENT HISTORY:

COMPANY: ESOR CIVIL

INDUSTRY: CIVIL & Pipeline

POSITION: Data Pack Administrator

DURATION: November 2014 – Present

JOB DESCRIPTION:

Compilation of all data packs – HDPE, PVC, Steel Piping and Concrete Piping with dividers & indexes

Compiling Earthworks Data Packs, Civil Data Packs and Hydro Testing Data Packs for Piping

Managing of all Historical data packs

Liaising with Site Agents regarding Quality Control document queries

Collection of inspection tests & plan documentation from QA inspections;

Processing and verifying obtained information

Providing feedback to the QA manager on a regular basis

Processing and completion of data packs as per indexes and P&ID Layout per area

Following up on documentation in progress of facilitation

Gap analysis to determine outstanding information required

Geotechnical engineering input on Data Pack

Knowledge of the QC process

Understanding of the challenges of working in a remote location

Ability to work autonomously within a team environment and to work in high pressure environment

Filing of all Quality related documents per system, pipe and test area’s

Printing / Photocopying / Packing / Labelling & General administration assistance.

COMPANY: THYSSEN KRUPP UHDE

INDUSTRY: WRG Project

POSITION: Document Controller

DURATION: December 2012 – December 2013

JOB DESCRIPTION:

●Operate and update Document Management System

●To file as per computer registered, copies of all current, marked up and superseded documents

●Liaise with engineering departments on documentation queries

●Liaise with both client and vendors on documentation queries

●Establish and maintain a communication link between Head Office document control and Site document control

●Periodically will carry out internal document audits to ensure that the documentation in use is the correct and latest revision

●Prepare and complete courier airway bills for transportation of documentation and parcels to various locations worldwide and locally

●Prepare construction and final documentation packages for issue to clients

●Order and maintain stationery stocks.

●Re-organise and thereafter maintain documentation archives

●Printing / Photocopying / Packing / Labelling & General administration assistance

●SAP DMS, the TKIS SA Document Control system

Reason for Leaving: End of contract

COMPANY: WORLEY PARSONS

INDUSTRY: Sasol Nitro Granulation Project

POSITION: Document Controller

DURATION: September 2010 – December 2012

JOB DESCRIPTION:

●Maintain a central project document control system, covering project team, client, vendor and third party documentation.

●Establish and implement an efficient project-related document control register and procedures

●Expedite the review and approval of documentation, including designs, procedures, instructions, product certification and records

●Maintain project register using In house (In Control) system

●Plan, supervise and record document flow to and from all necessary parties, including clients, sub-contractors and the drawings

●Issue transmittals letters and receipts concerning the document in circulation

●Coordinate and manage Squad Check and Client Review cycles

●Remove obsolete documents from distribution and use

●Coordinate storage and archiving of project and organizational records.

●Focal point for document control of a major study with other document controller being based in other offices.

●Quality Assurance – Responsible for working within the provisions and guidelines of the Quality Assurance system

●Safety – Responsible for personal safety safe working practices for the Project, under and flow OH&S procedures.

Reason for Leaving: Moving closer to my family

COMPANY: STEFSTOCKS

INDUSTRY: Civils

POSITION: Managing Document Controller

DURATION: May 2009 – September 2010

JOB DESCRIPTION:

●Accountable for 5 Document Controllers, 1 Copy Assistant, 2 Filing Clerks

●Establishing and maintaining a correspondence filing system

●Assisting Project Managers in areas of document control

●Assist in the preparation and compilation of consolidated project manuals

●Planning and supervising document distribution

●Update and maintain the document control system

●Logging documents in / out

●Logging correspondence in / out

●Recording RFI’s & Site Instructions in / out

●Version / revision control using Implemented In-house system – Docwize

●Creating and issuing accurate document transmittals as per approved distribution

●Maintenance of hard / soft copy files

●Generating reports relating to the document management system as required (Docwize)

●Identifying improvements in the system and providing recommendations

●Archiving all project documentation and control procedures

●Other duties as directed by the Project Manager

Reason for Leaving: Moving closer to my family

COMPANY: MURRAY & ROBERTS

INDUSTRY: Construction

POSITION: Document Controller

DURATION: July 2008 – April 2009

JOB DESCRIPTION:

●Implement a document management control system in accordance with the Project Coordination Procedure for the various areas

●Send documents / drawings by transmittals

●Log e-mails forwarded by area team members

●File correspondence, memos, faxes, and e-mails

●Expedite documents, drawings internally

●Numbering of all documents

●Maintain a central document library containing all electronic copies of documents at their current and previous revisions

●Maintain document management system and document archives

●Maintain records and reports of issued documents to various parties

●Receive and register all documentation received from various parties

●Allocate numbers for technical documents when requested

●Ensuring traceability of all documents received and dispatched via the database

●Updating of procedures and specifications.

Reason for Leaving: Moving closer to my family

COMPANY: SASOL TECHNOLOGY

INDUSTRY: Engineering

POSITION: Document Controller/SPIR Coordinator

DURATION: December 2007 – June 2007 (6 Month Project

JOB DESCRIPTION:

●Updating S.P.I.R documentation (Spare Parts) for the End of Job

●Receive SPIR from Contractor

●Ensuring that all relevant information in regard to the specific equipment listed on the SPIR form is complete by distributing to

●Maintenance team for evaluation

●Registering and tracking of SPIR form between Maintenance teams

●After full approval, sending SPIR back to Procurement Department and logging it onto Communication register

●Ensuring SPIR register is kept in accordance to communication register

●Completed SPIR form to be sent back to Contractor with relevant info request

●Arranging weekly SPIR meetings for feedback and updates on status of SPIR

●Maintaining Document Control system for W SA Project on Live link system

Reason for Leaving: 6 Month Contract

COMPANY: TECHNIP SA

INDUSTRY: Construction

POSITION: Document Controller

DURATION: July 2004 – November 2007

JOB DESCRIPTION:

●Implement a document management control system in accordance with the Project Coordination Procedure for the various projects

●Send documents / drawings by transmittals

●Log e-mails forwarded by project team members

●File correspondence, memos, faxes, and e-mails

●Expedite documents, drawings internally and externally

●Numbering of all documents

●Maintain a central document library containing all electronic copies of documents at their current and previous revisions

●Maintain document management system and document archives

●Maintain records and reports of issued documents to various parties

●Receive and register all documentation received from various parties

●Allocate numbers for technical documents when requested

●Ensuring traceability of all documents received and dispatched via the database

●Liaising between client, contractors and main project office in Lyon France, this is done via central database seated in Lyon

●Updating of procedures and specifications

Reason for Leaving: Contract position

COMPANY: MEGCHEM ENGINEERING MANAGEMENT

INDUSTRY: Engineering

POSITION: Secretary

DURATION: September 2003 – July 2004

JOB DESCRIPTION:

●Filing, copying and transmitting of documents. Diary management

●Scheduling assignments for productive workflow

●Information communication

●Typing and proofreading documents for accuracy

●Telephone duties. Ordering of stationary

●Travel and accommodation arrangements

●Meeting arrangements: Venue. Agendas. Notices. Minutes (prolog). Equipment. Refreshments

●Conference arrangements: Programmers. Venue selection, budget management. Needs of delegation

●Relieving senior secretary

Reason for Leaving: Contract position

COMPANY: MEGCHEM ENGINEERING MANAGEMENT

INDUSTRY: Engineering

POSITION: Document Controller/Secretary

DURATION: March 2001 – July 2002

JOB DESCRIPTION:

●Registering of all documentation and outgoing correspondence and faxes

●Creating of a new filing system for all projects

●Transmitting documents and maintaining the filing system on prolog database

●Distributing of documents according to distribution lists

●Standing in for secretary when on leave/sick leave

●Typing. Maintaining diaries. Client liaison

Reason for Leaving: Contract position

COMPANY: GRINAKER LTA

INDUSTRY: Construction

POSITION: Secretary

DURATION: April 2000 to February 2001

JOB DESCRIPTION:

●Typing and creating correspondence on Corel, MS W ord and MS Excel

●Filing, faxing, copying, laminating and binding

●Ordering of stationary and all office equipment

●Arranging of meetings and booking conference rooms

●Correspondence through email on MS Outlook

●Keeping Project Manager’s diary

●Telephone etiquette and general office duties

Reason for Leaving: Contract position

COMPANY: MEGCHEM & DRAFTING SERVICES

INDUSTRY: Engineering

POSITION: Secretary/Receptionist

DURATION: July 1998 to June 1999

JOB DESCRIPTION:

●Typing and email of all correspondence (W P.8)

●Filing. Copying. Handling of petty cash

●Ordering of stationary and cleaning detergents

●Producing purchase orders on Quattro Pro

●Arranging meetings and book conference rooms

●Keeping Director’s diary on Sidekick

●Sending documents via DHL couriers

●Organizing catering for various functions

●Inputting of invoicing and drawing of graphic

●Printing business cards and drawing up of monthly standby roster

Reason for Leaving: Contract completed

COMPANY: SECMET (PTY) LTD

INDUSTRY: Metallurgical (Engineering)

POSITION: Secretary/Receptionist

DURATION: June 1998 to July 1998

JOB DESCRIPTION:

●Typing and email of correspondence (W P 8) 6 Metallurgical Engineers

●Filing, Faxing, Handling of petty cash and writing of cheques

●Inputting of invoices

●Ordering of stationary, binding of copies

●Printing business cards.

●Organizing functions.

Reason for Leaving: Temporary position

COMPANY: MASSAMATIC

INDUSTRY: Manufacturing

POSITION: Receptionist/Secretary

DURATION: September 1997 to April 1998

JOB DESCRIPTION:

●Typing of quotes and general correspondence (W P 6.1)

●Customer quote list on Quattro Pro

●Scanning of all incoming faxes on Hewlett Packard Scan Jet 3P, filing. Ordering of stationary.

●Listing of telephone numbers and addresses on Info Central.

●Answering of Siemens switchboard 4x12 and client liaison.

●Dispatching of parcels by courier

Reason for Leaving: Relocated to Johannesburg

COMPANY: JA DESIGN (PRINT & SIGN CO)

INDUSTRY: Printing

POSITION: Admin Clerk

DURATION: May 1997 to July 1997

JOB DESCRIPTION:

●Creating of filing system.

●Cleaning of screens for printing.

●Answering of phone, typing, receiving and sending faxes through Postnet.

●Banking incoming cash/cheques. Petty Cash.

●Opening job tickets and working out quotes & purchasing stock as required

Reason for Leaving: Temporary position

COMPANY: WESTLAND PROPERTIES

INDUSTRY: Properties

POSITION: Secretary/Receptionist

DURATION: July 1997 to September 1997

JOB DESCRIPTION:

●Answering Jupiter switchboard. Filing, faxing, mailing and handling of petty cash.

●Liaising with attorneys regarding deeds of sale.

●Keeping files updated regarding commission cheques.

●Dealing with bank when bond approvals were granted.

●Typing of letters and advertisements (placing thereof in requested newspapers) on SPCS Ghost writer and W P 5.1 and communicating through email regarding sales and cancellations.

●Payment of cheques into Westlands account and slip faxed to main branch.

●Providing month end reports regarding sales, cancellations and new agents as well as the area dealt with

Reason for Leaving: Temporary position

COMPANY: NATIONAL BOOK PRINTERS

INDUSTRY: Services

POSITION: Typist/Receptionist

DURATION: 1996 to 1996

JOB DESCRIPTION:

●Handling all typing utilizing and Client liaison

●Gained experience on Ami-Pro (windows)

●Relieving switchboard (Lynqswitch)

Reason for Leaving: One-month assignment

COMPANY: DIE BURGER

INDUSTRY: Media

POSITION: Tele-ad Sales

DURATION: October 1995 – January 1996

JOB DESCRIPTION:

●Liaising with clients telephonically (ACD Plessey System)

●Data input of faxes and telephone advertisements utilizing and in-house system

●Filing relevant correspondence & Selling advertisements

●Handling credit notes & dealing with written and telephonic queries.

Reason for Leaving: Individual growth

COMPANY: NATIONAL PRESS

INDUSTRY: Media

POSITION: Tele-ad Clerk

DURATION: July 1990 to October 1995

JOB DESCRIPTION:

●Liaising with clients telephonically as well as Dealing with telephonic and written queries

●Data input of faxes and advertisement utilizing an in-house system

●Dealing with English clients

●Filing relevant correspondence & handling credit notes and cash paybacks

Reason for Leaving: Application at Die Burger

COMPANY: NATIONAL BOOK PRINTERS

INDUSTRY: Service

POSITION: Promotion Clerk

DURATION: December 1987 to December 1989

JOB DESCRIPTION:

●Numerical work and input of all timesheets of factory personnel

●Calculating of month end reports and print outs thereof

●Making out of job cards for each new publication

●Handling of queries & Relieving of Lynqswitch switchboard whenever required

Reason for Leaving: Career prospects

REFERENCES:

NATIONAL BOOK PRINTERS - Annemarie Verrreyne (021-***-****

MASSAMATIC - Mr. J. Chapman (021-***-****

NATIONAL MAGAZINES - Soreen Hoffman (012-***-****

MEGCHEM - R. Odendaal (017-***-****

TECHNIP SA - Adèle Coetzee (Document Control Manager) 083-***-****

MEDUPI POW ER STATION - Don Layfield – Project Manager 083-***-****

KUSILE POW ER STATION - Gavin Alexander 079-***-****

WORLEY PARSONS - Liam McCafferty 073*******

THYSSEN KRUPP UHDE - Deon Gerber (017-***-*****

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