Human Resources Administrative Assistant

Leslie A. Narahara ** Puritan Road Reading, MA ***67 781-***-****

Work Experience

September 2011 – present Massachusetts Medical Society - Waltham, MA (Contract)

Human Resources Assistant

Provides administrative and human resources support to the Human Resources department.

Manages the supplemental staffing process. Serves as primary contact for managers, temporary agencies and colleges/universities. Recruits for temporary and student internship positions. Screens resumes for relevant job content and schedules interviews with managers and applicants. Tracks and reports on temporary headcount statistics monthly.

Prepares new hire packets and benefit binders for orientations.

Runs employment background checks on candidates. Conducts references on all potential interns.

Posts jobs on the MMS website as well as outside recruiting sites, such as Monster and Linked in and local colleges/universities.

Maintains communication with managers on supplemental staffing needs and length of time needed for each role.

Approves invoices in Docusign from our outside staffing agency.

Periodically organizes on-boarding events for supplemental staff as well as quarterly new hire breakfasts.

Responsible for administering the Society’s multiple reward programs, as well as the employee referral program. Processes reward payments in Workday.

Helps to manage Health Quest, the Society’s employee health and wellness program. Schedules classes and events, tracks registration and collects co-payments for all classes. Manages relationship with wellness vendors and helps to develop yearly calendar of events. Also works with Blue Cross and Blue Shield and Dana Farber Cancer Institute to provide onsite mammography vans and blood drives at MMS.

Assists with presentations and slide shows for company meetings and employee appreciation events as needed.

Sept 1990 - June 1997 Fidelity Investments – Boston, Massachusetts

July 1993 - June 1997 Human Resources Generalist - Fidelity Brokerage Group

Answered employee questions pertaining to benefits, compensation, training and other employee relations issues.

Processed new hire and termination paper work.

Worked with managers on compensation cycles and provided information and recommendations on new salaries.

Assisted with employee relocation when needed.

Prepared reports as needed and amended the open and closed requisitions weekly.

Project manager for all annual merit/bonus/shares cycles.

Helped managers and supervisors to help assess their training needs for themselves and their direct reports.

Team member on the annual employee opinion survey providing analysis and recommendations to the various departments.

Processed all sales commissions on a monthly and quarterly basis.

June 1991 – June 1993 Administrative Assistant - Fidelity Properties

Provided administrative support for eighteen staff members and Vice President of Design Services.

Handled very active phones, managed supplies and equipment orders for the department, and maintained vacation/travel schedules for all staff members.

Responsible for ordering and receiving all office signage at Fidelity.

Sept 1990 – June 1991 Administrative Assistant - Fidelity Properties – Tempworks

Long term temporary assignment for the Properties division of Fidelity Investments.

Handled business phones, ordered supplies and worked on various aspects of the budget.

Coordinated and distributed weekly and monthly payroll checks and MBTA passes.

June 1985 – August 1990 Worked for various mutual fund companies in the Boston area.

Education

Salem State University

B.A. Communications/Psychology

Bentley College

Human Resources Certificate

Software

Proficient in Microsoft Word, Excel, PowerPoint and Outlook.

Silk Road HR applicant tracking system and Workday.

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