Office Manager/ personal assistant for CEO
Resume:
Randa Morcos
Address: * ***** ** ***** **.
Heliopolis,
Cairo Egypt
Mobile: +2-010-***-***-**
E-mail: ***********@*****.***
Objectives:
Obtaining an Executive assistant / Chairman Office Manager / PA position Profile:
Highly motivated, multi- lingual administrative professional with great experience providing executive level support and business coordinator. Self-starter with exceptional interpersonal and organizational abilities, and a proven history of managing multiple projects simultaneously.
Personal Skills:
Detail and target oriented, sharp critical thinking, prioritizing and time management.
Excel in both individual and team work setting.
High level of management, communication and interactive skills.
Capable of gaining the friendly cooperation of people in various sectors with great negotiation skills.
Organize & supervise all of the administrative, activities that facilitate the efficient running of the office.
Capable of managing and performing complex and diverse secretarial duties.
Proficient in preparing and making presentations.
Fast learner.
Work Experience:
June 2016- Present Executive Assistant for the Chairman and CEO Al Sharquia Sugar Manufacturing ( Al Nouran)
2007-June 2016 Personal Assistant for Chairman and CEO CIT Global
Support the CEO to manage workload and activities.
Arranging travel, visas and accommodation, also fixing all meetings and making appointments for CEO and Executives, including their travel expenses requests (also occasionally, travelling with the manager to take notes or dictation at meetings or to provide general assistance during presentations).
Coordinate staff / Board residential and meetings, respond to Board members and other stakeholder queries in a timely and professional manner, both orally and in writing.
Compile Board papers and ensure they are sent in good time for meetings. Circulate reports, minutes and agendas for Board and sub- committee meetings. Liaise with the chairman and other board members on various matters as required.
Devising and maintaining office Systems, including data management and filling; meeting and greeting visitors at all levels of seniority, arranging accommodations, reservations, visits, transportation, gifts, etc.
Organizing and maintaining diaries and making appointments.
Help in organizing all events related to the company (or personal to CEO) with HR department (forums, conferences, team building event etc.).
Dealing with incoming email, faxes and post, corresponding on behalf of the manager.
Producing documents, briefing papers, reports and presentations.
Schedule team meetings, organizing and attending meetings (if necessary or requested from CEO) and ensuring the managers are well prepared for meetings.
Communicating with clients, suppliers and other staff.
Responsible for CEO’s accounts ( as C. Cards, Leisure cards membership renewals and insurance policies.
Deputizing for the manager, making decisions and delegating work to others in the manager’s absence with his instructions.
Organizing and making all CEO other personal stuff. Sept 2004- Sept. 2007 Chairman's Office Operating Manager Bavaria Egypt for Fire Extinguishers
Handling all international correspondences that include confidential and time sensitive letters and documents with suppliers.
Transcribe dictation type documents.
Handle all international procurement activities and correspondences.
Arrange orders & inquiries of the factory with the suppliers and follow up.
Follow up all consignments and it's documents.
L/C's tracking and follows up.
Writing bank transfers.
Keep the pace of the inflow and out flow of information. Page 2 of 3
Coordinate and follow up on the implementation of the different tasks between the Chairman’s office & the different departments and complies reports.
Arranging all Chairman and CEO's travel planning (Business/ personal – Ticket, accommodations, transportation and appointments.
Follow up on (all departments accounts) calls, incoming and outgoing e-mails and faxes.
Maintain and improve on the filing systems.
Aug.1999 - Aug.2004 Assistant & Business Coordinator – office of the chairman United Trading Co."UTRACO" Agent for AIWA electronics On 2001 it became Egyptian Trading CO. Agent for AKAI
Coordinate business procedures between the agency in Hong Kong and our company in Cairo.
Choosing of models & arrange orders for our customers and follow up.
Traveling for arranging business deals, prices negotiations payment terms and contracts conditions.
Follow up all consignments an it's documents.
Follow up bank procedures concerning (BG, L/C, Transfers etc
Travel to assist regularly to international Exhibitions and coordinate the business with the Agent in Hong Kong, China, Thailand Germany, Italy and Dubai on yearly basis.
Handling the flow of information between Chairman & CEO and all employees.
Arranging all Chairman Business trips schedule, Visa, Ticket, accommodations, transportation and appointments.
Responsible for all import concerns.
Receiving and replying for all international contact/correspondences with suppliers and others.
Office management work.
Preparing our orders yearly plan depending on our market study.
Making local sales and promotion deals with local customers such as Carrefour and Egypt Air Free shop.
Translation from : English – Arabic/vice versa and French – Arabic/vice versa.
Maintain filing system.
April 1997- July 1999 Chairman's Office Manager
Shaspoco Co. " agent of Atlas Copco &Milwaukee electric and power tools
Receiving and answering international correspondences from agents in USA and Germany.
Organizing meetings & conferences.
Arrange deals and agreements.
Arrange P.O & inquiries and follow up.
Follow up all shipments its documents /payments procedures.
Arranging all Chairman’s travel trips and logistics.
Follow up business and employees while absence of G.M.
Organizing Chairman's Schedule, Phone calls, appointments.
Maintain filing system.
March 1994-March1997 Executive Secretary for Chairman Chancel International (supplier of Emergency relief for UNHCR-UNICEF & UN)
Receiving and answering international correspondences.
Translate all UN – UNICEF & UNHCR tenders to Arabic.
Arranging tenders for local manufacturer to get best prices.
Preparing tenders quotations.
Preparing and writing all offers presented to UNHCR- UNICEF.
Arranging & Follow up all shipments.
Arranging all Chairman's Business trips/ Ticket, accommodations, and Schedule.
Maintain filing system.
Organizing Chairman's Schedule, Phone calls, appointments. Sept.1992-March 1994 Designer of advertising material Fame Network Egypt (Advertising Agency & Int’l Exhibitions Organizer)
Design different kind of ads such as Brochure, posters, flyers and pamphlet.
Follow up all printing procedures in the printing house.
Deal and follow up on client’s art work.
Supervise printing techniques.
Organize local and international exhibition.
Make reservation of halls and booths.
Follow up booths constructions and promotion material.
Selling booths for traders and other clients.
Feb. 1990- March 1992 Designer & Patch Work.
Deco Universal “for interior decoration & house accessories.
Designer for house accessories.
Painting and drawing on silk.
Painting on wood.
Making all patch work on different kind of material. Page 3 of 3
June 1987- March 1990 Ticketing & Reservations- Front Office ( 2 years) & Trainee Secretary for traffic manager ( 9 months)
Abercrombie & Kent
Ticketing and reservation with Egypt Air office (Tele-Sales).
Arranging traveling routes with all airlines.
Dealing with customers.
Arranging itinerary for tourists groups.
Hotel reservation (local and international)
Education:
Bachelor of Arts Education.
La Dèlivrande French School.
Languages & Computer Skills:
Excellent Command of Arabic, French and English Languages.
Good Command of spoken Armenian Language.
Microsoft Office (Word, Excel, Power point, Internet Applications). Personal Information:
Date of Birth: February 14th, 1970
Nationality: Egyptian
Marital Status: Widow
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