Executive Assistant Personal

Kindra K. Brooks Bay Shore, NY 646-***-**** ***.******@*****.***

OBJECTIVE

To successfully obtain an Executive Assistant position in a Corporate Environment, which will allow me to utilize my diligent, meticulous, hardworking ethics for the mutual benefit of both myself and the company.

PROFESSIONAL EXPERIENCE

IBM 03/2017 – Present

Executive Assistant to the Senior Client Partner & VP and Executive Assistant to Vice Presidents of Communications Industry Platforms & Blockchain

Arranged domestic and international air travel, ground transportation, hotel accommodations and expenses as well taxes, for My VP’s and their team

Arrange visas and passports and make sure they are current for travel

Coordinate all meetings, appointments and catering domestic and international

Mange to work in different time zones at once, Japan, New York, Texas, London

Order and ship out supplies for all VP’s domestic and international

Ms4 Production 09/2013 – 03/2017

Executive Assistant /Production Assistant/ Personal Assistant (Company Downsized)

Booked and researched studios, locations, equipment, trailer’s and applied for permeants for all shoots

Arranged domestic and international air travel, ground transportation, hotel accommodations in and out of town

Created and maintained long-term ongoing relationships with clients

Managed all social media accounts

Personal Assistant to CEO managed family vacation, all children’s schooling and activities, budget, weekly spending for house staff, stayed on top of all deadlines for both homes

Arranged all special events for company with CEO approval

Casted, booked and negotiate pay for artist and models

Worked on set to ensure everything was completed in a timely fashion and stayed within budget

Worked on expenses after every shoot, kept track of all credit card purchases and cash receipts using excel, showing we stayed on budget

NEW YORK MODEL MANAGEMENT 01/2003 – 03/2015

Administration/Office Manager /Development of New Faces Images /H.R. Assistant (No room for Growth)

Prepared all documents myself for H1B, O1 and Travel visas as well as Green cards for models. Saving the agency thousands

Maintained and updated all model’s contracts as see fit

Provided extensive calendar management and scheduling

Booked and organized models calendar as well jobs for the runway division, whenever someone would call out

Supervised model’s apartment making sure all house rules were being followed.

Responsible for Casting calls for new models, Selected models that will fit the agency

Prepared for show season, coming up with the concept, budgeting, updating client and mailing list as well and choosing models to participate in Fashion Week castings

Searched and booked test photographers for the New Face division

Selected wardrobe for models for special events

Prepared and reviewed time sheets for payroll

Interviewed and hired all interns, that all turned into full time employment

Reviewed and reconciled billing for FedEx, DHL, Urban Express and UPS

Met and greeted clients

Managed and answered multi-line switchboard line

EDUCATION

WOOD TOBE COBURN Associate Degree in Fashion Design

SKILLS

Microsoft Office Suite Google Documents Proficient in PC and Mac Concur Slack Louts Notes WWER OTR Zoom

Bond Excel Power Point Word WebEx

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