Administrative Assistant Manager

Sherin Hatem Saidawi

Saudi Arabia

Mob: +966-*********

E-mail: ***************@*****.***

PERSONAL DETAILS

Date of Birth: 3rd Nov 1977

Marital Status: Married

Nationality: Jordanian

OBJECTIVE

My professional goal is to occupy a work position that helps to improve my knowledge and skills, so that I can be an active member in the society, and enhance my skills in management and communications. I would like to work in an organization that requires high standards of efficiency and high quality work so that I can gain experience in the professional career life. I am able to work on my own initiative or as part of a team.

ACADEMIC QUALIFICATIONS

Applied Science University (February 2001) – Jordan

B.SC of Medical Technology and labs

EXPERIENCE

Al-Rabeeh School (1st Sep 2013 – 1st August 2014)

Office Manager

Duties:

Provide administrative/secretarial support to Principal, administrators and school staff by answering composing, typing, word processing and/or formatting correspondence, newsletters, Translating handbooks, reports and programs; coordinating meetings, minutes; maintaining and updating master calendar for the school year; coordinating building use with the Facilities Use Department; creating and maintaining filing systems; distributing mail; maintaining and verifying building fixed asset inventory; issuing and tracking building keys; and other related duties.

Greet, welcome and assist all staff, students, parents, community members, callers and visitors to

The school. Answer phones, provide information, take and deliver messages and direct callers to

Appropriate individual. Assist visitors, answer inquiries, provide information and direct to

Appropriate school areas. Diffuse conflicts and/or difficult situations as needed in the school

Office. Monitor students sent to the school office for disciplinary reasons.

Monitor building visitors, visitor sign-in procedures and building activities including crisis

Situations such as building evacuations, lockdowns, emergency situations and safety procedures.

Monitor and coordinate office workflow including training and planning, assigning and directing

Work of assigned office staff developing, updating, communicating and implementing office and workroom Procedures.

Perform personnel management functions including managing employee time and attendance by tracking daily absences, entering time and attendance into PeopleSoft program and submitting related reports, calling the automated substitute management system to ensure substitute assignments, maintaining and updating all personnel changes, preparing various payroll documents and scheduling interviews. Maintain confidentiality of all related data.

Abu Dhabi Health Services (SEHA) - Contract (19/02/2012 – 20/08/2013)

Administrative Assistant - Reported to 3 Directors (Clinical Affairs chief manager, CNO and HIM Dir.)

Providing administrative support to the Manager/Director and all department/division such as:

-Reports, handling information requests and performing clerical functions such as prepare correspondences, receiving visitors, arranging conference calls, and scheduling meetings. Also responsible for helping the Corporate Chiefs in any other duties as assigned.

-Handling the divisions calendar, diary, appointments, and coordinates travel arrangements with the office administration unit

-Taking minutes of meetings and documenting them

-Preparing projected budgets, creating, distributing and maintaining templates (in excel) for budgets.

Organizing events and conferences:

-Assisted in managing and organizing Resident Retreat 2012 which graduated around 90 Doctors from all of the hospitals that related to SEHA Company

-Assisted in managing and organizing 4th Annual SEHA Research Conference and 13th Congress of the Middle East Society for Organ Transplantation include speakers form all of the countries talking about Medical health informatics system.

Abu Dhabi Education Council (ADEC) – Contract (23/05/2010 – 01/12/2011)

Administrative Assistant – Reported to the Communication & strategy Manager

•Responsible for all administrative tasks involving the review of incoming mail, reading all faxes and prioritizing their urgency and confidentiality,

•Handling the divisions calendar, diary, appointments, and coordinates travel arrangements with the office administration unit and taking minutes of meeting

•Managing ADEC corporate Website, including the following tasks:

-Posting Images, Press releases, news

-Editing Web content (including updating widgets, and uploading the latest news/stories on a daily basis for the Arabic and English interface).

-Preparing welcome messages for the guests on digital screen.

-Send electronic congratulations cards for internal employees.

•Managed Action Plans for media and events staff.

•Special Projects Unit - Marketing and Events

-Assisted in managing and organizing Bedaya Forum, which aims to introduce a new approach to teaching and learning.

-Assisted in managing and organizing the SAYFUNA MUMAYAZ 2010.

-Participated in organizing the event of the official Opening of the Paris- Sorbonne University- Abu Dhabi & WRO (World Robot Olympiad 2011)event.

Abu Dhabi Islamic Bank & Al Burooj Properties - Contract

Administrative Assistant (01/02/2009 –07/12/2009)

•Arrange meetings called by the division Director. Draft the topics of the agenda and prepare minutes of meetings as required.

•Responsible for all administrative tasks involving the review of incoming mail, reading all faxes and prioritizing their urgency and confidentiality.

Prince Medical Center – Abu Dhabi, UAE (10th Oct, 2006 – 1st June,2008)

Secretary Direct Reported to the G.M

Responsible for all administrative tasks involving the review of incoming mail, reading all faxes and prioritizing their urgency and confidentiality.

•Handling confidential document interacting with management and implementing routine affairs.

•Interviewing job seekers and preparing shortlists of candidates.

•Helping PRO in regards to all the requirements of the new recruits as well as helping staffs.

•Schedule appointments for patients.

•Perform general office duties such as answering telephones, taking dictation and completing insurance forms.

•Translating from Arabic in to English and vice versa between doctors and patients.

•Maintaining an efficient office, with a modern filing system (focus program).

Al Barqawi Medical Lab

Lab technician Jordan (13th July 2002 July 2004)

Provides information for patient diagnosis and treatment by performing laboratory tests in toxicology, chemistry, hematology, immunology, and microbiology laboratories; receiving, typing, testing, and recording blood bank inventories and Endocrine.

Training lab tech. course:

Training as technician at below medical labs :

Alnoor hospital (Abu Dhabi) from 12/9/2005 – 12/04/2006

Zarqa hospital from 10/4/2002 – 15/6/2002

Courses

•Time management training course –feb.,2011

•Communication strategy development – june,2011

SKILLS AND TOOLS

•Microsoft Office tools including: MS Word, MS Excel, MS PowerPoint and FrontPage.

•Microsoft Visio

•Graphic Design using Adobe Photoshop.

•Typing in both English and Arabic.

•Driving license

LANGUAGES

•Arabic (Native).

•English (Excellent in speaking, reading, and writing)

COMMUNITY OUT REACH

•Private teaching of math,, science,,, Arabic,, religion to most grades.

•Volunteered in performing blood tests with the Red Crescent / Jordan in the International Day for Blood Donation.

•Joined the Environment Friends Society as a volunteer in many activities including Environment Day, Orphans Day & Helping blind students by typing their books in to Bill system.

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