Manager Supply Chain

SHEENA JAYESH

PHONE- 055*******, EMAIL- ************@*****.***

ABILITIES

“Strong ability to produce results under pressure, as well as working within a team environment, Excellent work ethic, highly motivated, with strong communication skills and interpersonal skills.”

Analytical, pragmatic and proactive thinker with the ability to set policies and procedures. Able to adjust priorities and manage time wisely in a fast-paced environment and maintain a fair, consistent set of standards.

Preopening projects were done for Hilton Ras Al Khaimah Resort for the year of 2006, Doubletree by Hilton for 2010, Fairmont The Palm for 2012, Accor -Marjan Island Resort and Spa 2013-14 and Starwoods Sheraton Beach Resort and Spa 2015.

OBJECTIVE

Looking for the post of Director of Purchasing where my professional experience, abilities and educational qualifications are most productively utilized for the achievement of company’s and personal goals.

PROFESSIONAL EXPERIENCE

Working as Purchasing Manager in Starwoods – Sheraton Sharjah pre-opening; June 2015 to October 2017.

Work with suppliers to negotiate contracts, purchase required goods, and keep accurate records of transactions, trends, and performance with vendors.

Obtain competitive quotations for hotel requirements and ensure the best product is sourced and purchased, using Group Nominated suppliers where applicable

Ensure locally nominated supplier information is kept current

Manage the database of active local contracts with suppliers

Ensure Purchasing Manual is current

Adhere to quality procedures and standards and oversee purchasing administration such that all Company policies and standards are upheld

Work with the Finance Manager / Director to draft the annual budget

Maintain a record of commitments for all budgets and ensure that the relevant senior manager are constantly informed of updates.

Ensure a comprehensive system for allocating and reconciling purchase orders

Manage relationships with hotel suppliers and report on their performance

Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members

Monitor all areas of purchasing including contracts, leases and nominations

Prepare the month end accounts reports in an accurate

Worked as a Purchasing Manager at Accor Marjan Island Resort & Spa since January 2014 – May 2015 ; 300 Rooms and 160 villas

Manage the department and team, ensuring smooth flow of work

Perform market surveys and float tenders for high consumption items on regular basis and negotiate best possible prices

Oversee procurement of FF&E items and major projects, ensuring that they are in line with established budgets

Oversee procurement of overseas products and services, ensuring timely clearance and delivery

Train and develop subordinates and new hires so as to empower them to do their jobs with responsibility, accuracy and urgency

Obtain competitive quotations for hotel requirements and ensure that the best product is sourced and purchased, using Group Nominated suppliers where applicable

Ensure locally Nominated supplier information is kept current

Manage the database of active local contracts with suppliers

Ensure Purchasing SOPs are current

Work with the Finance Manager / Director to draft the annual budget

Maintain a record of commitments for all budgets and ensure that the relevant senior managers are constantly informed of updates

Ensure a comprehensive system for allocating and reconciling purchase orders

Manage relationships with hotel suppliers and report on their performance

Manage employee relations, recruiting Team Members as required, and follow the appraisal procedures for Team Members

Supervise the operation of the stores, uphold company health and safety, quality assurance and control procedures, make improvements to the level of control, compile accurate stock records, and maintain proper records of requisition and replenishment transactions

Monitor all areas of purchasing including contracts, leases and nominations

Prepare the month end accounts reports in an accurate and timely manner

Execute on tasks/requests as instructed by the Hotel Management

Assist operational departments in timely sourcing of goods & services.

Proactively advise departments on market conditions and probable shortage of products/services.

Ensure correct documentation of all purchasing functions within the department

Worked as Assistant Purchase Manager for Fairmont The Palm – Dubai 380 rooms capacity ; 2012 – January 2014 - 2years

Controlling the purchase and supply of all procured items & services.

Negotiating price and terms of products with suppliers.

Managing, developing & improving the purchasing team.

Benchmarking performance of the Supply Chain.

Establishing terms, pricing, quality requirements, delivery, and contracts.

Adhering to all company policies with particular regard to accounting procedures.

Administering the online purchasing systems.

Reviewing all contracts/agreements to achieve ‘best price/best quality’ purchasing.

Preparing & processing requisitions, purchase orders & invoices for purchases.

Giving sourcing input to colleagues to aid business planning & development.

Making recommendations & advising senior management on all purchasing issues.

Maintaining records of supplier contracts, agreements, goods ordered received.

Managing vendor relationships and building effective supply chain partnerships

Review purchase order claims and contracts for conformance to company policy

Worked as a Cluster Purchase Supervisor for Hilton Properties in Ras Al Khaimah 2007-2011; 4 years.

(227 rooms in Hilton Ras Al Khiamah, 360 rooms in Hilton Ras Al Khaimah Resort along with 151 Chalets, Double tree -150 rooms and Al Hamra Resort 270 Rooms)

Prepare and process requisitions and purchase orders for supplies and equipments

Analyze market and delivery systems in order to assess present and future material availability and market fluctuations rates

Preparing tender letters and invite all the suppliers to quote for all the items. Prepare comparisons and open purchase orders as per tender to minimize the price hike and assure the delivery on time.

Participate in the development of specifications for equipment, products or substitute materials.

Ties up contract for General and Engineering items to avoid the unavailability of

items and to control the cost

Prepare reports regarding market conditions and merchandise costs - Comparison of required items in terms of price, brand, packing and availability

Ensure timely delivery of items ordered

Follow up on pending orders for delivery

Handling all types of purchase requests

Invite the samples/ arrange demo for new products prior to finalize a deal

Preparation of pending Purchase order status on monthly basis

Preparing Purchase Orders as per the agreed quote and supplier

Co ordinate with the relevant departments for the Purchases

Co ordinate with Stores for the Food & Beverage items and place order accordingly.

Maintaining and updating catalogues on various product information

Maintaining and updating the Vendor lists

Check queries and request clarifications or any concerns regarding received purchase requests data, description, units, quantities and specifications

Request and negotiate best price quotations, ensuring best quality for all received orders and forward same for approval, while ensuring the best delivery schedule

Handle timely the daily market list, allocating orders, checking new items included for price and availability, ensuring approvals for onward vendor order confirmation

Check and ensure that all approved and authorized purchase orders are timely forwarded (faxed or delivered) to the concerned vendor

Verify and follow up on all pending orders (approved and under approval) through system reports and / or by reporting any concerns

Investigate and clarify price, quantity and quality discrepancies with the approved order being reported upon delivery by the vendors

Review and update all personally entered (locked) price quotations, quote validity and supplier’s data in the system

Review process should include reconciling purchase orders with shipment receipts, verifying weights, quantities, etc. Shipment receipts should be checked off and initialed by the purchasing officer and retained on file

Worked as a Purchase Coordinator for Hilton Ras Al Khaimah (227 Rooms) 2005-2007 ; 2 years

Responsible for all issuing and handing of all internal purchase routine paper work according to instruction from, superior supervisors, and assisting their pick-up jobs.

Coordinates with Accounts Department.

To distribute all documents to various departments concerned.

To report immediately on errors arisen during daily routine job.

To assist in goods pick - up according to need.

To verify receiving records against purchase requisition and purchase order for goods received.

Create a prospective supplier list, based on the findings of the supplier search

Carry out comparison with the user department head, for the received quotations

Review if stocks are insufficient during periodic review, to assist the stores clerk to calculate required quantity to satisfy requested and also maintain required par stock levels.

Ensure the creation of purchase requisition in the system with all required details

Ensure verification of invoice details & documents accompanying the supplies as per the local statutory requirements

Follow up with receiving, suppliers and respective departments on any none or short deliveries for the day to ensure substitute suppliers are called or other ramifications are initiated where necessary.

2003-2005 worked as a Marketing Executive in WFK International FZC, Ras Al Khaimah.U.A.E.

Increasing business level by setting up meetings with the clients

Adding new clients by introducing the product list.

Collecting the bank details and bookkeeping

Setting targets for coming months

Meeting clients and setting deals according to the payment mode

Building excellent customer relationship.

Monitoring customer credit limits and following up on payments.

QUALIFICATIONS

Knowledge of Procurement Software

BirchStreet

Prolific

FBM

Adaco

Advance Diploma in Supply Chain Management ( University in Delhi, India)

Masters in Business Administration (MBA) from Mahatma Gandhi University; India

Bachelor Degree in Science from NSS College - Calicut University, India

Teacher Training Course from Govt Educational Department- Gandhi Seva Sadanam,, India

Diploma in Computer Education– Franchise of Manipal Institute of Computer Applications, Manipal (Knowledge in MS-Dos, Windows, Ms-Office)

OTHER ACHIEVEMENTS / TRAININGS

Certified ‘Trainer of the Department’ from Fairmont The Palm

Certified First Aid Trainer from Fairmont The Palm and Starwoods

Certified HACCP Trainer from Starwoods

Certified Leadership No. 1 Management Programme by Hilton University

Star of the Month as the Best employee in the year 2008, August for Hilton Properties of Ras Al Khaimah

Employee of the Year by selecting among the best 12 employees of entire year, Hilton Properties of Ras Al Khaimah- 2008

STRENGTH

Ability to identify and implement new procedures and processes.

Vast experience of working with a range of external suppliers.

Products and Suppliers knowledge

Excellent judgement and decision making.

Effective written, oral presentation and interpersonal skills.

Able to interact with people of different technical backgrounds

Innovative leadership qualities and a very reliable team leader.

A competitive nature and ability to handle responsibilities.

LANGUAGES

English & Hindi

HOBBIES

Listening music and Movies

PERSONAL DATA

Nationality Indian

Visa Status Employment visa

Passport No J4179544

Holding Valid U.A.E Driving License

E mail ************@*****.***

Contact No 009**-**-*******

Marital Status Married

References

Mr. Jens Boecher

Senior Director Supply Management Middle East & Africa

Hilton Worldwide – Dubai, U.A.E

Tel +971-**-***-****

Mr. Kalinga Dissanayake

Marriot Head office – Senior Procurement

Dubai. U.A.E.

Tel +971-*-***-****

I hereby declare that the information given above about me is true and correct to the best of my knowledge and belief.

Yours Sincerely,

Sheena Jayesh

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