Manager Office

CURRICULUM VITAE

OF

REBECCA MALAPELA

PERSONAL DETAILS

Surname: Malapela

Full names: Rebecca Ntshakga

Residential Address: 288 New Jersey Street

Extension 1, Cosmo City

2188

Mobile No. 082-***-****/081-***-****

Date of birth: 1976 October 13

Identity Number: 761*******-***

Marital Status: Single

Gender: Female

Dependants One

Nationality: South African

Home Language: Sepedi

Other Languages: English, Zulu and Tswana

Health: Excellent

Religion: Christian

Drivers Licence: None

Criminal record: None

Hobbies: Listening to music, watching TV

Cooking and going to church

EDUCATIONAL DETAILS

Name of school: Mohlabetsi High School

Highest standard passed: Matric

Year of completion: 1995

Subjects: English (2nd Language) HG

Sepedi HG

Biology HG

Mathematics SG

Physical Science SG

Geography LG

TERTIARY EDUCATION

1.Name of the Institution: Allenby Campus

Qualification obtained: Diploma in Secretarial Studies

Year: 1996

Subjects: Microsoft Windows ‘98

Microsoft Excel

Typing 25 wpm

Microsoft PowerPoint

Speed Writing 60 wpm

Public Relations

Business Environment

Business Communication

Standard Bookkeeping

2.Other Qualifications:

2.1 Name of the Institution: Regenesys Business School

Qualification obtained: Certificate in Public Management

Year: 2017

2.2 Name of the Institution: Milpark Education

Qualification obtained: Certificate in Office Administration

Year: 2017

2.3 Name of the Institution: Certificate in Integrated Supply

Chain Management

Qualification obtained: Southern Business School (SBS)

Year: 2013

2.4 Name of the Institution: Allenby Campus

Qualification obtained: Certificate in Intermediate Bookkeeping

Year: 1998

EMPLOYMENT HISTORY

1. Employer: Department of Health – Head office

Job Title: Loss control office -Administrator

Responsibilities: Ensure adherence and compliance of loss management by all health units in Gauteng province

Coordinate workshops for newly appointed Loss control officers within Gauteng Department of Health units.

Review loss management policy and Standard Operating procedures

Arrange meeting with relevant stakeholders; e.g. ICT/Asset Management/Finance/HR dept.etc. on quarterly basis.

Follow-up on pending cases relating to loss management in order to obtain outstanding documentation from all health units(e.g. hospitals, Clinic and etc.) and ensure that all cases are settled properly

Consolidate monthly loss reports for Loss control office – Head Office for entire Gauteng Health in compliance with Auditor General.

Period: 01 December 2016 to current

Reason for leaving: Career advancement

2.Employer: Department of Health (Pholosong Hospital)

Job Title: Financial Clerk (Expenditure Department)

Responsibilities: Follow up on payment process for the supplier invoices awaiting payment process. Retrieve Finance department reports for the Finance Supervisor/s. Source monthly statements from all the suppliers to ensure that their records tally with ours. Communicate with Health Processing Centre for Long Overdue invoices. Verify that all supplier invoices are GRV’d (SAP system) before sending them out via courier. Capturing of commitments on Commitment register. Check payment process on SAP/BAS system and reconcile suppliers’ recons to ensure effective payment process.

Period: 01 April 2015 to December 2016

Reason for leaving: Lateral Transfer

3. Employer: Department of Health (Pholosong Hospital)

Job Title: Personal Assistant to Corporate Manager

Responsibilities: Maintain the Corporate Manager’s day to day diary and setting up meetings and appointments. Assist Corporate Manager with reports preparation, presentations, and travel arrangements.

Arrange board packs for the meeting. Capture incoming and outgoing documents. Receive and distribute documents. Prepare Agenda for meetings and take minutes. Prepare refreshments for the office of the Corporate Manager. Receive guests and accompany them. Ordering of stationery. Answering and screening of all calls for the Corporate Manager. Liaising with internal stakeholders and external stake holders. Manage the Hospital Board fund account, by ensuring that all statements are received, control in and outgoing funds, keep all records pertaining to the Board fund account up to date, reconcile the Board fund account as at every month. Prepare Hospital Board file for Auditing purposes. Engage with the Assistant Directors for Admin departments to comply in submission of monthly reports and recons.

Period: 01 November 2011 to 31 March 2015

Reason for leaving: To broaden my knowledge

4. Employer: JV Media t/a RB Magazine

(Used to trade as Lindiwe Communications (Pty) Ltd)

Job Title: Office Manager

Responsibilities: Cashbook, reconciling and invoicing on Quick Books programme, responsible for maintaining & co-ordinating of the circulation of the magazine, recording the subscription forms, debts collection, handling small petty cash, coordinating buyers guide catalogue for the exhibition show, organising year end functions and team building outings. Manage the Editor and the Business manager’s diaries. Ordering and distribution of stationery; send out magazines via courier. Relieve the switchboard operator; ensure that the sales department get the signed orders, purchase orders & credit applications forms for new clients for invoicing purposes. Edit of newly launched product newsletters for all beverages and other food product section. Prepare documents of the circulation of the magazine for the ABC auditing purposes. Liaise with the mailing house to ensure that the magazine goes out on time and that all the mailing instructions are followed.

Period: 01 February 2004 – 17 June 2011

Reason for leaving: Voluntary Retrenchment

5. Employer: Utel Interactive (Pty) Ltd

Job Title: Receptionist / Administrator

Responsibilities: Answering the switchboard, (3 ISDN lines 31 extensions). Receiving of visitors. Liaise with clients regarding their faulty telephone systems. Log call outs on Advantage programme. Co-ordinating of technician’s routes. Invoicing on Quick books. Faxing, filing, ordering and distribution of stationery. Collecting and distribution of mail.

Period: 01 November 2002 to End of September 2003

Reason for leaving: Company was closed

6. Employer: Cement Board Industries (Pty) Ltd

Job Title: Receptionist

Responsibilities: Answering of phones, screening calls for the Managing director, receiving visitors, co-ordinating driver’s routes, occasional computer work on MS Excel and MS Word. Receiving incoming faxes, sending faxes, photocopying, filing, and handling petty cash. Mailing invoices and monthly statements. Receiving and distribution of mail. Management of the staff attendance register.

Period: 03 February 2000 to 31 October 2002

Reason for leaving: Company was sold

7.Employer: MSI Resource Management (Pty) Ltd

Job Title: Invoicing Clerk

Responsibilities: Invoicing on Accpac

Mailing of invoices and monthly statements

Taking orders

Liaising with customers

Relieving the switchboard operator

Liaising with the factory manager for urgent orders

Period: 01 December 1997 to 01 June 1999

Reason for leaving: Company went into liquidation

COMPUTER LITERACY

SKILLS

SAP/BAS system

MS Excel, MS Word

MS Outlook, Internet

QuickBooks

Powerpoint

Advantage

Ability to cope with pressure and stress

Good communication skills

Very good at working with people and pleasant personal appearance

Very computer literate

Courteous and helpful

Problem Solving

Team Player

Pay attention to details

REFERENCES:

Company: Gauteng Department of Health – Head Office

Name: Mr Jeffrey Makhafola

Telephone: 011-***-****/ 079-***-****

Company: Gauteng Department of Health – Pholosong Hospital

Name: Ms Lee-ann Doorasamy (Corporate Manager)

Telephone: 082-***-****

Company: Gauteng Department of Health – Pholosong Hospital

Name: Mr Sifiso Motha/Mr Dumisani Chawe (Expenditure Supervisor/s)

Telephone: 011-***-****

Company: JV Media t/a RB Magazine

Name: Heather Gould (Bookkeeper)

Telephone: 082-***-****

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