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Administrative Assistant Project

Philadelphia, Pennsylvania, United States
45,000 - 50,000
April 30, 2018

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**** ***** **** ******,

Philadelphia, PA 19148



25+ years administrative, translation, and office management experience in the international corporate sector

Specialties: translating corporate communications and financial statements, creating presentations, maintaining project management schedules, writing and designing newsletters, user manuals, and correspondence, office administration

Computer skills: proficient in Microsoft Word, Microsoft Excel, Powerpoint, Microsoft Project

Languages: Excellent English and Arabic. High level of expertise with translation between English and Arabic

Education: BA in English, minor in Office Management and Services


ACT I Administrative Logistics Support Analyst (Part-Time -Temporary)

October 2017– January 2018 (Philadelphia, PA)

Coordinated between the Egyptian Air Force, NAVSUP and NAVAIR

Analyzed, planned, and administrated various phases of day-to-day maintenance and repair activities

Liaised, negotiated with suppliers, manufacturers, and consumers

Resolved any arising problems or complaints

Provided all the required documents for parts and repairs in a timely manner

Deloitte – SBA Editor – Translator (English - Arabic)

March 2005 – August 2017 (Cairo, Egypt)

Edited financial statements, proposals, contracts, engagement letters, and due diligence reports

Translated various documents including contracts, reports, financial statements, brochures, and correspondences in both English and Arabic

Assisted in writing various technical documents

General Dynamics Executive Secretary for the Program Manager

January 2001 – December 2004

Managed all office administration

Prepared project presentations and charts on both Powerpoint and Microsoft Project

Created a monthly calendar for all project meetings and activities

Coordinated administrative papers such as time cards. Prepared requisitions for office requirements, supplies, and furniture and followed-up the purchasing procedures

PGESCo (joint venture Bechtel with EEA) Executive Secretary for Sidi Krir & Ayoun Moussa Projects

March 1997 – December 2000 (Cairo, Egypt)

Established and maintained the project engineering filing system

Organized all project communications and engineering documents

Typed, printed, and distributed documents generated by project engineering

Maintained control of forms and generated the company’s standard forms

Sanaa H. Malaka page 2

Chemonics International, HIO Project Executive Secretary for the Chief of Party/Editor

November 1993 – January 1996 (Cairo, Egypt)

Supervised all document production for reports and deliverables

Edited documents such as detailed designs, user manuals, and training material to optimize readability and communication of thought

Attended technical and project management meetings and prepared meeting minutes

Prepared and typed correspondence and reports

Created a quarterly newsletter

Maintained office library

General Dynamics Secretary 1

August 1990 – September 1992 (Cairo, Egypt)

Performed administrative and clerical duties as a personal assistant to upper management personnel.

Responsibilities included: typing, filing, and translating non-technical material from Arabic to English

U.S. Embassy Program Clerk

March 1989 – July 1990 (Cairo, Egypt)

Prepared correspondence, reports, and various project documentations

Maintained an up-to-date filing system for office projects

Performed administrative tasks such as preparation of travel authorization and travel advance requests

Telemedia Incorporated Executive Secretary

January 1987 – December 1988

Cairo, Egypt

Prepared and edited curricula manuals for the Egyptian Air Force Academy

Formatted and typed manuals

Overseas Bechtel Senior Administrative Secretary

December 1983 – December 1986 (Cairo, Egypt)

General office administration

Typed, filed, and translated various types of project correspondence

Attended technical and project management meetings and prepared meeting minutes


Loma Linda University, Riverside, CA BA in English

May, 1983

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