Assistant Administrative

*** **** ******* **** 954-***-**** Williamsburg, VA 23185 ************@*****.***

Mary Hackney

Objectives

Strong Communicator with years of excellent interpersonal skills looking to become part of a team where my leadership skills, experience and impeccable work ethic will make a significant contribution to the success of my employer.

Experience

Gloucester County – Gloucester, Virginia

Administrative Assistant III – Human Resource Department 2017 -2018

• Answered telephone and greeted visitors; received internal and external inquiries and provided information or referred inquiries to appropriate personnel; gathered facts, analyzed findings, solved problems; applied knowledge of programs, operations, and administrative policies and procedures.

• Prepared and entered new employee data in HRIS/SunGard; completed and processed all paperwork associated with newly hired or re-hired employees to include I-9s; preformed social security number verifications; completed and filed reports of new hires to Virginia New Hire Reporting Center.

• Assisted with recruitment, employment processes; composed ad copy and submitted to newspapers; posted advertisements to employment list-serves, Virginia Employment Commission, Internet job boards, and local government television channel. Scheduled and confirm interviews; assisted with employment verification and reference checks; processed pre-employment background screenings; and scheduled post-offer, pre-employment physicals and drug screens.

• Conducted new hire orientations for work as required employees; assisted with new hire orientation for fulltime and part-time employees; created new hire packets; conduced follow up as needed.

• Performed bookkeeping duties for the department; reviewed invoices and receipts for discrepancies; prepared vouchers and purchase orders for department supplies and equipment; administered P-card program for the department; maintained financial records; and monitored expenditures.

• Maintained intranet and internet websites for Human Resources; edited content and layout; organized and uploaded content. Designed, maintained and communicated department email alerts via Constant Contact.

• Established and maintained a variety of files, records and directories/databases; filed documents in accordance with department standards; retrieved and distributed mail; ordered and maintained office supplies; and scheduled maintenance of office equipment.

• Processed volunteer background checks; ensured forms were completed correctly, retrieved results, disseminated results accordingly.

• Responsible for records management within assigned area of responsibility, retained and destroyed records in accordance with state and federal laws and regulations; purged documents for destruction.

Boynton Beach Police Department – Boynton Beach, Florida

Records Specialist/911 Dispatcher 2012 -2017

• NCIC/FCIC Full Access-Record management/entry, validations, hit requests/confirmations, locates, modifications, clearing/cancellations of records. (National Criminal Information Center/Florida Crime Information Center)

• Expunged/Sealed court ordered public records.

• Specialist trainer for all new employees /police records department.

• Coordinated information for public record requests within the various divisions of the police department.

• Disseminated all requests received at the front desk, via US mail and online records system; create tracking numbers and invoices.

• Redacted all records prior to dissemination according to Florida State Statutes.

• Performed local background checks.

• Balanced cash/register daily; prepared daily reports for finance department.

• Scanned and entered all Florida uniform citations.

• Received transmittals containing all paperwork from officers, process, scanned to reports and entered into tracking program.

• Prepared and delivered paperwork for delivery to the State Attorney’s Office, Public Defenders Office and the court house (various departments).

• Provided Domestic reports daily to AVDA (Aide to Victims of Domestic Abuse).

• Ran front desk of police department; provided assistance to police officers, citizens and city personnel.

• Managed 911 and non-emergency phone calls from citizens and other police agencies.

• Dispatched calls for service by Boynton Beach Police and Fire Departments.

Edd Helms Group - Miami, Florida

Permit Manager-Air Conditioning & Electric Company 2007-2012

• Coordinated necessary documentation for permitting with all Salesmen, project managers and general managers/processed permits applications. Scanned and printed plans/blueprints for bids and jobsite usage.

• Supervised permit expeditor, scheduler, payroll clerk. Interacted with tri-county personnel/tracked/scheduled inspections. Finalized all permits for General Managers.

• Coordinated after hour emergency calls for Edd Helms Air Conditioning/Electric Companies. Lesioned with Verizon Wireless/Sprint cell phone companies. (Purchased devices, /149 lines of service)

American Engineering and Development Corporation

Safety Department Assistant/Dispatcher 2001 – 2007

Our Savior Lutheran Church/School

Office Administration/Teaching Assistant 1991 - 2001

Awards/Certifications

• Civilian Employee of the Quarter – Boynton Beach Police Department-2016

• Leadership Award - Criminal Justice Program-2013

• Volunteer of the year-Our Savior Lutheran Church/School-2015

• Commonwealth of Virginia Notary

Education

Palm Beach State College – Palm Beach, Florida – 911 Dispatch Academy

The University of Florida – Gainesville, Florida – General studies

Madonna Academy – Hollywood, Florida – General studies

Contact this candidate